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Monday, January 12, 2009 - Tuesday, January 13, 2009

COUNTY BOARD MINUTES

JANUARY 12 & 13, 2009

 

The Board convened on Monday, January 12, 2009 with all members present:  Pickar, Boge, Holthaus, Andersen, and Mattke.  The meeting was called to orders by Chairman Pickar. Mail was opened and distributed. 

 

Motion by Boge, Seconded by Holthaus, to approve agenda for January 12 & 13, 2009.   with addition of landfill audit motion.   All Ayes. Motion Carried.

 

Motion by Boge, Seconded by Holthaus to receive and place on file the Floyd-Mitchell-Chickasaw Solid Waste Management Agency Audit dated September 30, 2008.  All Ayes. Motion Carried.

 

 At 9:45 A.M. the Board held a phone conference with Floyd County Supervisors Leo Staudt and Warren Dunkel and County Auditor, Gloria Carr.

 

Motion by Mattke, Seconded by Boge to approve board minutes of January 5 & 6, 2009. All Ayes.  Motion Carried.

 

Motion by Holthaus, Seconded by Boge, to rescind  the motion made on January 2, 2009 to set mileage rate for service of civil papers at $.58.5 IRS rate for 2009  and to set mileage rate for service of civil papers at $.55 IRS rate for 2009..  All Ayes. Motion Carried.

 

County Engineer Dusten Rolando met with the Board to discuss road departmental activities.

 

Motion by Boge, Seconded by Andersen to approve Resolution for county vehicle policy. Roll Call. All Ayes.  Motion Carried. RESOLUTION 01-12-09-01.            WHEREAS, unforeseen weather conditions do frequently damage the Chickasaw County Secondary Roads, thereby creating situations that are hazardous to the traveling public, and WHEREAS, damages arising from accidents and other actions by others, create hazardous conditions on the Secondary Roads that can result in damage or injury to the traveling public, and WHEREAS, the above actions may occur anytime, day or night, it is therefore, determined to be in the best interests of the COUNTY and the traveling public that certain individuals be given the responsibility of being available on a 24 hour basis so that immediate response can be made to accomplish temporary repair or installation of warning devices as to inform the traveling public of the conditions.  Persons so designated shall be authorized to take vehicles, communications, and other equipment to their residences during times other than normal working hours.  Vehicles and other equipment are to be used for official purposes only./ss/Virgil M. Pickar, Jr, Chairman, John Andersen, Arnie J. Boge, Rick Holthaus, Sherry Mattke Attest:: /ss/ Joan E. Knoll, County Auditor. (Complete Resolution on file in Auditorís Office.)

 

Motion by Mattke, Seconded by Holthaus to adopt Resolution for county right of way purchase policies and rate of payment.  Roll Call. All Ayes. Motion Carried. Resolution

01-12-09-02. WHEREAS, it is necessary from time to time to acquire right of way for road and bridge construction, and WHEREAS, it is within the powers of the Board of Supervisors of Chickasaw County to acquire such necessary right of way, and WHEREAS, the Chickasaw County Board of Supervisors has determined that property values are 5 times the assessed valuation, NOW THEREFORE BE IT RESOLVED: That the following schedule shall constitute the policy by which Chickasaw County shall acquire right of way land, improvements thereon, and fill dirt.

 

1.           Right of way land acquired by easement or deed shall be purchased for an amount 5 times the assessed valuation.

2.           Fence removal/replacement costs shall be paid according to the following schedule:

Removal by owner-------------------------------$ 4.00/rod, barbed

                                                                        $ 5.00/rod, woven

Placement of fence @ new right of way line-----$ 13.50/rod, barbed

                                                                             $ 18.00/rod, woven

Placement and removal of temporary electric fence------$ 6.50/rod

(For temporary construction easements and borrow areas)

Corner/Brace posts used in fence placement-------------$ 25.00/each

Placement of permanent fence shall be completed within one year after the project is completed in order to receive compensation.

3.           The County shall pay all recording costs and mortgage release fees.

4.           The acquisition, replacement, or relocation of buildings, shrubs, or other improvements shall be negotiated by the County and the Owner.  The acquisition of fill dirt shall be negotiated on the basis of a cost per cubic yard.

Date: 1-12-2009/ss/Virgil M. Pickar, Jr. Chairman, Board of Supervisors

Attest: /ss/ Joan E. Knoll, County Auditor

 

The Board met with Kathy Babcock, Public Health Administrator and Jeanne Heit, Homemaker Health Agency Administrator to discuss Public Health Grant.

 

Motion by Holthaus, Seconded by Andersen to amend Home Care Aid contract from $36,593 to $35, 859 based on Governorís cut effective January 1, 2009 for FY09. Ayes. Mattke, Andersen, Holthaus, Pickar. Nays. Boge.  Motion Carried.

 

Motion by Holthaus, Seconded by Andersen to divide a reduction of $493 (withholding 1% of contracted fund FY09) proportionally to the size of their budgets  by 60%  to be reduced by the Homemaker Health Agency and 40% by the Public Nurse Agency as per Governorís Cut effective January 1, 2009.  All Ayes. Motion Carried.

 

Motion by Boge, Seconded by Mattke, to approve and authorize Chairman Signature on Resolution adopting 2009 Master Matrix.  Roll Call.  All Ayes.  Motion Carried.

RESOLUTION 1-12-09-03. CONSTRUCTION EVALUATION RESOLUTION.   WHEREAS,   Iowa Code section 459.304(30) sets out the procedure if a board of supervisors wishes to adopt a ďconstruction evaluation resolutionĒ relating to the construction of a confinement feeding operation structure.  (Complete Resolution on file in Auditorís Office.)

 

Motion by Mattke, Seconded by Boge to approve Quarterly Reports of Auditor, Recorder, and Sheriff, subject to audit.  Roll Call:  All Ayes. Motion Carried.

 

 

The Board received and filed Sanitarian Reports for December, 2008 and 2nd Quarter 2008. 

 

Motion by Andersen, Seconded by Boge to adjourn the meeting at 12:15 P.M.  Roll Call. All Ayes. Motion Carried.

 

The Board convened on Tuesday, January 13, 2009 with all members present:  Pickar, Boge, Holthaus, Andersen, and Mattke.  The meeting was called to orders by Chairman Pickar. Mail was opened and distributed. 

 

Karen Wilson, representing the Historical Society, met with the Board to present their

FY 2009-2010 budget funding request of $ 9000.00.   The request was received and placed on file for consideration within the total context of the FY 2009/2010 County Budget.

 

Sue Breitbach, Treasurer, met with Board for review and approval of the Treasurerís Semi-Annual Report.  

 

Motion by Boge, Seconded by Holthaus to approve Treasurerís Semi-Annual Report subject to audit.  Roll Call.  All Ayes.  Motion Carried.

 

The Board received a memorandum of understanding from Hacker, Nelson & Co., P.C.

 

Motion by Boge, Seconded by Holthaus to authorize Chairman to sign the memorandum of understanding with Hacker, Nelson & Co., P.C.  Roll Call. All Ayes. Motion Carried.

 

Motion by Holthaus, Seconded by Andersen to adjourn the meeting at 11:45 A.M.  Roll Call.  All Ayes.  Motion Carried.

 

 

Supervisors Andersen, Holthaus, Mattke, Pickar and Auditor Knoll attended lunch with senior citizens at Chickasaw Centre.

 

 

                                                                         ____________________________________

                                                                        Virgil M. Pickar Jr., Chairman

                                                                        Board of Supervisors

 

ATTEST:

 

 

_______________________________________

Joan E. Knoll, Auditor

 

 

 
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