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Monday, September 28, 2009 - Tuesday, September 29, 2009

COUNTY BOARD MINUTES SEPTEMBER 28 & 29, 2009 The Board convened on Monday, September 28, 2009 at 9:30 A.M. with all members present: Holthaus, Andersen, Mattke, Boge and Pickar. The meeting was called to order by Chairman Pickar. Mail was opened and distributed. Motion by Holthaus, Seconded by Boge to approve agenda for September 28 & 29, 2009. Roll Call: All Ayes. Motion Carried. Motion by Andersen, Seconded by Mattke to approve board minutes of September 21& 22, 2009. Roll Call: All Ayes. Motion Carried. Ken Rasing met with the Board. The Board opened sealed quotes for the two Heritage Residence Projects. Fascia sheeting repairs and cement board: Rockford Construction $4960.00 and $40.00 per hour repair structure; Kruse Custom Wood Works $7159.00; Marv’s Home Improvement $5708.00 and $35.00 per hour repair structure; Dan Sumner Construction $7250.00 and $30.00 per hour repair structure. Brick work and repair: Karr Tuckpointing $19,504.00; Jerry Tank Masonry $5000.00. Ken Rasing will take the quotes under advisement. The County Auditor for Doug Welton presented paper bids for 40 cases of papers as follows: Riley’s Inc. $1480.00 and Office World $1440.00. Motion by Boge, Seconded by Mattke to approve the purchase of 40 cases of paper from Office World in the amount of $1440.00. Roll Call: All Ayes. Motion Carried. Denise Straw introduced the new naturalist, Matt Crayne. County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Dusty will send 2 letters regarding rock in ditches. Updates on the pavement markings and compiling the priority list for the use of the rural infrastructure money. Pamela Billingslea, Partnership Specialist for the U.S. Census Bureau met with the Board. Also present was Marty Larsen, Sheriff. Pamela gave a presentation on the upcoming 2010 Census and trying to build census awareness around us. There are five offices in Iowa: Cedar Rapids, Des Moines, Waterloo, Sioux City and Ames. The end of February and March 2010, residents will be sent a short form questionnaire. The questionnaire is to be completed and returned. The Board is looking into the possibility of establishing a complete count committee compiling of entities, organizations etc. The Board reviewed FY 09 First Judicial District Departments of Correctional Services Report. Motion by Boge, Seconded by Holthaus to approve and place on file with County Auditor the FY 09 First Judicial District Department of Correctional Services Report. Roll Call: All Ayes. Motion Carried. County Attorney, Pat Wegman, met with the Board to discuss Board of Supervisors Concerns. Also present was Assistant County Attorney, Mark Huegel, Sheriff, Marty Larsen, and Chief Deputy Todd Miller. Discussion followed. Motion by Boge, Seconded by Andersen to adjourn at 12:25 PM. Roll Call: All Ayes. Motion Carried. The Board convened on Tuesday, September 29, 2009 at 9:30 A.M. with all members present: Boge, Holthaus, Andersen, Mattke and Pickar. Also present: The media. The meeting was called to order by Chairman Pickar. Mail was opened and distributed. Ken Rasing met the Board to review quotes for two Heritage Residence Projects. Motion by Boge, Seconded by Holthaus to accept the quote from Rochford Construction in the amount of $4960.00 for fascia sheeting-cement board and Jerry Tank Masonry in the amount of $5000.00 for brick repair. Roll Call: All Ayes. Motion Carried. Received and filed Howard R. Green Company Semi-Annual Landfill Inspection Report for the Chickasaw County Sanitary Landfill. The joint Chickasaw-Mitchell TCM 28E Board convened at 10:00 AM via phone conference. Those present in Mitchell County included Auditor, Lowell Tesch; Case Management Supervisor, Megan Taets, Supervisors Bob Marreel, and Joel Voaklander. Those present from Chickasaw County were Supervisors John Andersen, Arnie Boge, Rick Holthaus, Sherry Mattke, and Virgil M. Pickar Jr., TCM Director Sheila Kobliska, Auditor, Joan Knoll and a member of the media. Sheila reviewed the Case Management Actual Cost Report for FY 09. Discussion followed.. Motion by Arnie Boge, Seconded by Joel Voaklander to approve and authorize Chairman Signature of FY 09 Actual Case Management Cost Report. Roll Call: Mitchell County: Ayes: Marreel and Voaklander. Chickasaw County: Ayes: Holthaus, Andersen, Mattke, Boge, And Pickar. Motion Carried. Sheila reviewed the August Case Management financial report. Sheila reported on the 24/7 on call services and a new laptop computer has been ordered. Motion by Arnie Boge, Seconded by Bob Marreel to adjourn the meeting at 10:20 AM. Roll Call: Mitchell County: Ayes: Marreel and Voaklander. Chickasaw County: Ayes: Holthaus, Andersen, Mattke, Boge, And Pickar. Motion Carried. Dave Gorman, Custodian and Dave Randall of Randall Construction met with the Board with an update of the Courthouse Tuckpointing Project. The Board reviewed Flexible Benefit Plan Document and Summary Plan Description with the updated COBRA language and updated forms. Also reviewed the Supplemental Participation Agreement between Chickasaw County Extension and Chickasaw County. Motion by Boge, Seconded by Mattke to enter into an agreement between Chickasaw Extension and Chickasaw County and authorize Chairman Signature. Roll Call: All Ayes. Motion Carried. Motion by Mattke, Seconded by Andersen to adopt Resolution 09-28-09-24 and authorize Chairman Signature. Roll Call: All Ayes. Motion Carried. RESOLUTION 09-28-09-24: ADOPTING RESOLUTION The undersigned Principal of Chickasaw County (the Employer) hereby certifies that the following resolutions were duly adopted by the Employer on September 28, 2009 and that such resolutions have not been modified or rescinded as of the date hereof: RESOLVED, that the form of amended Cafeteria Plan including a Dependent Care Flexible Spending Account and Health Flexible Spending Account effective January 1, 2010, presented to this meeting is hereby approved and adopted and that the duly authorized agents of the Employer are hereby authorized and directed to execute and deliver to the Administrator of the Plan one or more counterparts of the Plan. RESOLVED, that the Administrator shall be instructed to take such actions that are deemed necessary and proper in order to implement the Plan, and to set up adequate accounting and administrative procedures to provide benefits under the Plan. RESOLVED, that the duly authorized agents of the Employer shall act as soon as possible to notify the employees of the Employer of the adoption of the Cafeteria Plan by delivering to each employee a copy of the summary description of the Plan in the form of the Summary Plan description presented to this meeting, which form is hereby approved. The undersigned further certifies that attached hereto as Exhibits A and B respectively, are true copies of Chickasaw County Flexible Benefit Plan as amended and restated and the Summary Plan Description approved and adopted in the foregoing resolutions. /ss/ Virgil P. Pickar Jr. The Board reviewed prior payment of claims procedures. Motion by Holthaus, Seconded by Boge to adopt Resolution No. 09-28-09-23 Prior Payment of Bills. Roll Call: All Ayes. Motion Carried. RESOLUTION 09-28-09-23: WHEREAS, at certain times it is necessary to pay bills prior to an official Board of Supervisors meeting in order to allow for the efficient operation of county government. THEREFORE BE IT RESOLVED that the following list of items can be paid for in advance of an official Board of Supervisors meeting: Items which would result in the loss of a discount or result in interest payments, utility bills, payroll and payroll benefit checks. Passed and approved this 28th day of September, 2009. AYES: /ss/ Virgil M. Pickar Jr., Arnie J. Boge, Rick Holthaus, John Andersen, Sherry Mattke. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Auditor. Ed Conway, representing Carnegie Cultural Center met with the Board. The spelling bee event is October 17, 2009 at the Chickasaw Centre. Discussion regarding the publishing of claims from publishing bi-weekly to once a month. Motion by Mattke, Seconded by Holthaus to implement the publishing the claims on a monthly basis for a period of 3 months and after the three month trial period, the process will be re-evaluated. Roll Call: All Ayes. Motion Carried. Allowed Claims. The Board received and filed IDNR Management Update for Larry Nilges (ID# 62496) in Section 4, of Sumner Township. Received and filed Dayton and Dresden Townships Annual Report of Receipts and Disbursements for FY 2008-2009. Motion by Andersen, Seconded by Holthaus to adjourn at 12:05 PM. Roll Call: All Ayes. Motion Carried. ________________________________ Virgil M. Pickar Jr. Chairman Board of Supervisors ATTEST: ____________________ Joan E. Knoll, Auditor
 
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