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Monday, August 16, 2010 - Tuesday, August 17, 2010

COUNTY BOARD MINUTES

August 16 & 17, 2010

 

The Board convened on Monday, August 16, 2010 with all members present: Boge, Holthaus, Mattke, Andersen and Pickar. The meeting was called to order by Chairman Boge. Mail was opened and distributed. Also present member of the media.

 

Motion by Mattke, Seconded by Holthaus to approve agenda for August 16 & 17, 2010 All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Pickar to approve board minutes of August 9 & 10 & 12, 2010. All Ayes. Motion Carried.

 

Sue Breitbach, Treasurer, met with the Board to review and approve resolutions for Abatement of Mobile Home Taxes and to cancel tax sale certificates.

 

Motion by Pickar, Seconded by Andersen to approve resolution for abatement of mobile home taxes and to cancel tax sale certificates.  Roll Call:  All Ayes. Motion Carried.

RESOLUTION 08-16-10-30 FOR ABATEMENT OF MOBILE HOME TAXES AND TO CANCEL TAX SALE CERTIFICATES.  WHEREAS,  there are unpaid mobile home taxes, under the names of Tiffany Dawn Nielsen, Justin Michael Bolton, Eric John Helfter and Roxanne Lynn Null.  According to Iowa Code Section 435.25 and 445.16, the County Treasurer may recommend tax abatement to the Board of Supervisors.  On August 17, 2010, Treasurer Sue Breitbach recommended the Board consider abating all taxes and tax sale certificates on the following mobile homes.  Taxes of $444.00, for 2009, 2010, and 2011 tax years, listed to Tiffany Dawn Nelson, tax sale certificate 10-0070 listed to Chickasaw County for a 1975 Buddy mobile home, Title #19AA06541, VIN#04561078H are hereby abated as the mobile home is no longer in Chickasaw County. Taxes of $180.00 for 2010 and 2011 tax years to Justin Michael Bolton for a 1984 CNVA mobile home, Title #19AA24269, VIN#K13409A, are hereby abated as the mobile home is no longer in Chickasaw County.  Taxes of $292.00 for 2010 and 2011 tax years, listed to Eric John Helfter for a 1972 Kalonial mobile home, Title #34W125913 VIN# 4872236, are hereby abated as the mobile home is no longer in Chickasaw County. Taxes of $444.00 for 2009, 2010, and 2011 tax years listed to Roxanne Lynn Null, tax sale certificate 10-0071 listed to Chickasaw County for a 1973 Newport Mobile Home, Title #19AA15425, VIN#S1031, are hereby abated as the mobile home is no longer in Chickasaw County.  All of the above mobile homes were located in the Winter Trailer Court, 2077 210th St., New Hampton.  There is no longer a trailer court at this address.  NOW, THEREFORE, BE IT RESOLVED, THIS Board is in agreement by their motion on August 17, 2010, and therefore will abate any and all taxes due and cancel the aforesaid tax sale certificates. AYES: /ss/ Arnie J. Boge, Chairman, Virgil M. Pickar, Jr., Vice-Chairman, Sherry Mattke, John Andersen, Rick Holthaus. ATTEST: /ss/ Joan Knoll, Auditor.

 

Motion by Mattke, Seconded by Andersen to approve resolution for abatement of mobile home taxes and to cancel tax sale certificate.   Roll Call:  All Ayes. Motion Carried.

RESOLUTION 08-16-10-31 ABATING MOBILE HOME TAXES AND CANCELING A TAX SALE CERTIFICATE. WHEREAS, there are unpaid mobile home taxes, listed under the name of Andrina Louise Otters.  This mobile home was titled to JDR Properties, Inc. June 30, 2010 by a court order. JDR Properties, Inc. then applied for a junking certificate on June 30, 2010.  According to Iowa Code Section 435.25 & 445.16 the Board of Supervisors may abate taxes on property by resolution when it is administratively impractical to pursue tax collection through remedies of this section, all taxes shall be abated and tax sale certificate shall be cancelled, by resolution of the Board of Supervisors. WHEREAS, the mobile home is described and was owned by Andrina Louise Otters, VIN #1127, Title # 19AA21209, the taxes owed are for the years 2009 and 2010 are $126.00. NOW, THEREFORE, BE IT RESOLVED, this Board is in agreement by their motion on August 16, 2010, and directs the Treasurer to abate any and all taxes due, and cancel tax sale certificate #10-0075.  AYES: /ss/ Arnie J. Boge, Chairman, Virgil M. Pickar, Jr., Vice-Chairman, Sherry Mattke, John Andersen, Rick Holthaus. ATTEST: /ss/ Joan Knoll, Auditor.

 

County Engineer Assistant, John Murray met with the Board to discuss departmental activities. Topics included: maintenance and services of vehicles; maintenance and conditions of gravel roads; sidewalk/curb at Courthouse scheduled for this week; drains on/along concrete patches; repair Ionia shop roof shingles; signing repair; letting for a new tandem truck today; spot rocking at various areas; epoxy treatment on bridge decks SW ¼ and bridge West of Alta Vista; bridge constructions continues on bridge 1390 (235th St.); rock gradations at Deerfield; surveying for 2011/future bridges; edge rutting starting V-56.

 

Chairman opened sealed bids for a new tandem truck. Initial bids received from Hawkeye Truck and Trailer in the amount 146,271.00 and Don’s Truck Sales in the amount of $147,165.00.  Both bids were for 2011 models.  Deferred action until the bids are reviewed.

 

Motion by  Pickar, Seconded by Mattke  to approve and authorize Chairman Signature on permit for Mediacom to place buried cable along Mission Avenue and 200th Street. Roll Call:  All Ayes. Motion Carried.

 

The Board of Supervisors reviewed the Mercy Medical funding request in the amount of

$10,000.00 supporting the purchase of mammography equipment. 

 

Motion by Andersen, Seconded by Pickar to approve the resolution supporting the purchase of mammography equipment.  Roll Call:  All Ayes. Motion Carried.

08-16-10-32:  RESOLUTION SUPPORTING THE PURCHASE OF MAMMOGRAPHY EQUIPMENT WHEREAS, Chickasaw County wishes to promote the health and personal well-being for the residents of Chickasaw County, and

WHEREAS, Mercy Medical Center-New Hampton and its health care predecessors have a long history of providing health care services in Chickasaw County and now seeks contributions to help fund the purchase of expensive and necessary diagnostic mammography equipment, NOW, THEREFORE BE IT RESOLVED THAT, the Chickasaw Board of Supervisors express their support for the work of Mercy Medical Center to provide health care services by contributing $10,000 to the fund to purchase the needed mammography equipment by their motion on August 16, 2010 from the  Economic Development General Basic Fund. AYES:  /ss/ Arnie J. Boge, Chairman, Virgil M. Pickar, Jr. Vice-Chairman, Sherry Mattke, Rick Holthaus, John Andersen                                                  NAYS: None.  ATTEST: /ss/ Joan E. Knoll, Auditor.

 

Ken Rasing met with the Board to review and approve resolutions for the Multi Jurisdictional Hazard Mitigation Plan

 

Motion by Andersen, Seconded by Pickar to approve resolution and to authorize INRCOG’s representative for all matters pertaining to the preparation and administration of the plan and authorize Chairman Signature.  Roll Call:  All Ayes. Motion Carried.

RESOLUTION # 08-16-10-33:  A RESOLUTION OF THE CHICKASAW COUNTY, IOWA BOARD OF SUPERVISORS AUTHORIZING SHARON JUON OF THE IOWA NORTHLAND REGIONAL COUNCIL OF GOVERNMENTS AND CHAIR AS APPLICANT’S AUTHORIZED REPRESENTATIVES FOR ALL MATTERS PERTAINING TO THE PREPARATION AND ADMINISTRATION OF A MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN. EITHER OF THESE INDIVIDUALS CAN SIGN ON BEHALF OF THE COUNTY. WHEREAS, Chickasaw County wishes to have a multi-jurisdictional hazard mitigation plan prepared; WHEREAS, it is necessary for the County to designate an Authorized Representative for purposes of pursuing funds, securing funds, and administering the corresponding and essential paperwork associated with such a project. WHEREAS, Chickasaw County has agreed to the Intergovernmental Cooperative Agreement creating the Iowa Northland Regional Council of Governments and is a member in good standing; NOW THEREFORE, it is hereby resolved by the Chickasaw County, Iowa Board of Supervisors that Sharon Juon, the Executive Director of the Iowa Northland Regional Council of Governments and/or the Chair of the Board of Supervisors, are hereby authorized to execute on behalf of Chickasaw County, this planning grant and to file it with the Iowa Homeland Security Emergency Management Division (IHSEMD) for the purpose of obtaining financial assistance under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (PL 93-288, as amended), the Code of Iowa (Chapter 29C), or the National Flood Insurance Act of 1968 (Sections 1366 and 1367).

Passed and approved this 16th day of August 2010. /ss/ Arnie J. Boge, Chair, Chickasaw County, Iowa, Board of Supervisors. ATTEST:  /ss/ Joan E. Knoll, Chickasaw County, Iowa Auditor

 

 

Motion by Andersen, Seconded by Mattke to committing local match funds in the amount of $7,500.00 or 15% of the $50,000.00 total project and authorize Chairman Signature.  Roll Call:  All Ayes. Motion Carried.  RESOLUTION # 08-16-10-34:  A RESOLUTION OF THE CHICKASAW COUNTY, IOWA BOARD OF SUPERVISORS COMMITING LOCAL MATCH FUNDS NECESSARY TO SECURE POTENTIAL GRANT FUNDING MADE AVAILABLE FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY THROUGH THE IOWA HOMELAND SECURITY EMERGENCY MANAGEMENT DIVISION.  WHEREAS, Chickasaw County (hereinafter called “the Subgrantee”), has made application through the Iowa Homeland Security Emergency Management Division (IHSEMD) to the Federal Emergency Management Agency (FEMA) for funding from the Hazard Mitigation Grant Program (HMGP), in the amount of $50,000.00 for the total project cost of developing a local multi-jurisdictional hazard mitigation plan, of which $7,500.00 or 15%, is the local cash or in-kind match; WHEREAS, the Subgrantee recognized the fact that the federal share cannot exceed 75%; the state share cannot exceed 10%; and the local non-federal share must be at least 15% of the total grant amount where, if prepared to mitigation standards as outlined by the Federal Emergency Management Agency’s Hazard Mitigation Grant Program (HMGP) can be met entirely by in-kind services.  NOW THEREFORE, it is hereby resolved by the Chickasaw County, Iowa Board of Supervisors that the Subgrantee agrees to provide and make available $7,500.00 of local monies to be used to meet the 15% cash or in-kind match requirement for this mitigation grant application.  Passed and approved this 16th day of August 2010.  /ss/ Arnie J. Boge, Chair, Chickasaw County, Iowa, Board of Supervisors ATTEST:  /ss/ Joan E. Knoll, Chickasaw County, Iowa Auditor

 

Motion by Pickar, Seconded by Holthaus to approve and authorize Chairman Signature to sign a memorandum of understanding with INRCOG for Multi jurisdictional hazard mitigation plan.  Roll Call:  All Ayes. Motion Carried. RESOLUTION # 08-16-10-35:  A RESOLUTION OF THE CHICKSAW COUNTY, IOWA BOARD OF SUPERVISORS, AUTHORIZING THE CHAIR TO SIGN A MEMORANDUM OF UNDERSTANDING WITH THE IOWA NORTHLAND REGIONAL COUNCIL OF GOVERNMENTS FOR CREATING A MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN THROUGH THE HAZARD MITIGATION GRANT PROGRAM (HMGP).  WHEREAS, Chickasaw County is a member in good standing with the Iowa Northland Regional Council of Governments (INRCOG), and  WHEREAS, Board of Supervisors of Chickasaw County has directed the INRCOG to prepare an application through the Iowa Homeland Security Emergency Management Division (IHSEMD) to the Federal Emergency Management Agency (FEMA) for funding from the Hazard Mitigation Grant Program (HMGP), and  WHEREAS, INRCOG has the expertise to provide the planning and administrative services being sought by the grant application,  NOW THEREFORE the Chickasaw County, Iowa Board of Supervisors directs its Chair to sign a Memorandum of Understanding with INRCOG to provide planning and grant administration services to the City should the grant funds be awarded.  Passed and approved this 16th day of August 2010.  .  /ss/ Arnie J. Boge, Chair, Chickasaw County, Iowa, Board of Supervisors ATTEST:  /ss/ Joan E. Knoll, Chickasaw County, Iowa Auditor

 

Karla Baumler representing Midwest Benefits, Inc. met with the Board to discuss various plans with AFLAC.  Also present was Bonetta Culp, AFLAC representative and Normie Ferrie representing CIA Insurance.  Discussion followed with no action taken, pending board discussion and decision.

 

Doug Welton, Data Processing Manager met with the Board to discuss and review a request to purchase a computer for the conservation dept.

 

Motion by Pickar, Seconded by Andersen to authorize the purchase a computer from

Riley’s Inc. in the amount of $1265.00 for the conservation department.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Holthaus to accept the resignation of Alice Bartz as County Assistance Director effective September 16, 2010.  Roll Call:  All Ayes. Motion Carried.

Assistant County Attorney Mark Huegel met with the Board to discuss the 3rd public hearing on the proposed Chickasaw County zoning ordinance scheduled August 24, 2010 at the Chickasaw Centre. Discussion followed. 

Motion by Pickar, Seconded by Holthaus to adjourn the meeting at 12:25 PM. Roll Call: All Ayes. Motion Carried.

The Board convened on Tuesday, August 17, 2010 with all members present: Boge, Holthaus, Mattke, Andersen and Pickar. The meeting was called to order by Chairman Boge. Mail was opened and distributed.  .

Custodian Dave Gorman met with the Board to discuss the hot water heater at the jail building.   Also present was Sheriff Marty Larsen. The Board reviewed the quotes received from Mick Gage Plumbing & Heating-$2265.00; Phillips Refrigeration-$2050.00; Mic Shekleton Plumbing & Heating-$2962.73; Geerts Plumbing and Heating-$2795.00. The above quotes included installation and removal.  Discussion followed.

 

Motion by Pickar, Seconded by Andersen to accept the quote and authorize Chairman Signature to purchase a 75 gallon hot water heater for the jail building from Phillips Refrigeration in the amount of $2050.00.   Roll Call:  All Ayes. Motion Carried.

 

Sheriff Marty Larsen met with the Board to discuss washer options for the jail building.  Discussion followed. 

 

County Engineer Dusten Rolando met with the Board to review the bids for the new tandem truck. Discussion followed.   After reviewing bids, adding for different hoist and subtracting for use of 201 stainless steel for Hawkeye Truck and Trailer, and subtracting for use of 201 stainless steel for Don’s Truck Sales, it was the recommendation of the County Engineer to purchase the new 2011 tandem truck from Don’s Truck Sales for $145,835.00.

 

Motion by Andersen, Seconded by Mattke to purchase a 2011 Freightliner tandem truck from Don’s Truck Sales in the amount of $145,835.00.  Roll Call:  All Ayes. Motion Carried.

 

The Board allowed claims

 

Supervisor Boge left at 10:20 AM for a meeting at the landfill

 

Supervisor Holthaus left at 11:00 AM for a meeting.

 

Received and filed Emergency Management Agency and Sanitation revenue report for the month of July, 2010.

 

Received and filed Veterans Affairs Report for the month of July, 2010.

Received and filed Jendro Sanitation rural recycling collection report for the month of August, 2010.

Received and filed Washington Township Annual Report for Receipts and Disbursements for FY 2009-2010.

The Board received and filed IDNR Manure Management Annual Update for Roger Treloar dba Treloar Farms (ID#57710) in Section 28 of Fredericksburg Township located at 3061 300th Street, Sumner, IA 50674.

 

The Board received and filed IDNR Manure Management Annual Update for Gary Gorman (ID#57703) in Section 28 of Jacksonville Township located at 1791 Newell Ave., New Hampton, Iowa  50659.

 

The Board received and filed IDNR Manure Management Annual Update for Don Kurtenbach-Section 23 (ID#64997) in Section 23 of Utica Township located at 1685 Victoria Way, Lawler, Iowa 52154.

 

The Board received and filed IDNR Manure Management Annual Update for Don Kurtenbach-High Point (ID#60832) in Section 13 of New Hampton Township located at 2798 210 St., Lawler, Iowa 52154.

 

The Board received and filed IDNR Manure Management Annual Update for Chickasaw Farms LLC (ID#62444) in Section 22 of Dayton Township located at 2241 Jasper Avenue, New Hampton, IA 50659.

 

Motion by Andersen, Seconded by Mattke to adjourn the meeting at 11:45 AM.  Roll Call:  All Ayes. Motion Carried.

 

 

 

___________________________________

Arnie J. Boge, Chairman

Board of Supervisors

 

ATTEST:

 

 

 

_______________________________________

Joan E. Knoll, Auditor

 

 

 

 

 

 

 

 

 

 

 

 

 

 
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