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Monday, January 03, 2011 - Wednesday, January 05, 2011

COUNTY BOARD MINUTES

JANUARY 3, 4, & 5, 2011

 

The Courthouse and offices were closed on Monday, January 3, 2011 in observance of New Year’s Day.

 

At 9:00 AM on Tuesday, January 4, 2011 elected officials from the General Election 2010 were administered their oath by Clerk of Court Damian Baltes.  Officials receiving their oath of office were Supervisors Tim Zoll and Jason Byrne; Recorder Cindy Messersmith, County Attorney Patrick Wegman, and Treasurer Sue Breitbach.

 

The Board convened on Tuesday, January 4, 2011 at 9:30 A.M. with all members present:  Zoll, Pickar, Andersen, Holthaus, and Byrne. The meeting was called to order by Vice Chairman Pickar. Mail was opened and distributed. Also present a member from the media.

 

Tom Soenen representing Kinder-Morgan met with the Board to discuss snow removal on roads leading to the terminal.  Discussion followed.  The Board will discuss the matter with the County Engineer and the County Engineer will contact Mr. Soenen.

 

Motion by Andersen, Seconded by Pickar to approve agenda for January 3, 4 & 5, 2011

All Ayes.  Motion Carried

 

Motion by Holthaus, Seconded by Andersen to approve board minutes of December 27 & 28, 2010.  Roll Call:  All Ayes. Motion Carried.

 

Veterans Affairs Director Joe Sheehy met with the Board for a departmental update.

 

Motion by Andersen, Seconded by Holthaus to nominate and appoint Virgil M. Pickar Jr., as Chairman for the year 2011 and cease nominations.  Roll Call:  All Ayes.   Motion Carried.

 

Motion by Andersen, Seconded by Byrne to nominate and appoint Rick Holthaus                   as Vice-chairman for the year 2011 and cease nominations.  Roll Call: All Ayes.           .  Motion Carried.

 

Motion by Andersen, Seconded by Holthaus to adopt and authorize Chairman Signature on the 2011 Master Matrix Resolution.  Roll Call:  All Ayes. Motion Carried.

RESOLUTION # 01-04-11-01-CONSTRUCTION EVALUATION RESOLUTION

WHEREAS, Iowa Code section 459.304(3) sets out the procedure if a board of supervisors wishes to adopt a “construction evaluation resolution” relating to the construction of a confinement feeding operation structure; and  WHEREAS, only counties that have adopted a construction evaluation resolution can submit to the Department of Natural Resources (DNR) an adopted recommendation to approve or disapprove a construction permit application regarding a proposed confinement feeding operation structure; and WHEREAS, only counties that have adopted a construction evaluation resolution and submitted an adopted recommendation may contest the DNR’s decision regarding a specific application; and WHEREAS,  by adopting a construction evaluation resolution the board of supervisors agrees to evaluate every construction permit application for a proposed confinement feeding operation structure received by the board of supervisors between February 1, 2011 and January 31, 2012 and submit an adopted recommendation regarding that application to the DNR; and WHEREAS,  the board of supervisors must conduct an evaluation of every construction permit application using the master matrix created in Iowa Code section 459.305, but the board’s recommendation to the DNR may be based on the final score on the master matrix or may be based on reasons other than the final score on the master matrix; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHICKASAW COUNTY that the Board of Supervisors hereby adopts this construction evaluation resolution pursuant to Iowa Code section 459.304(3).  /ss/ Virgil M. Pickar Jr. Chair, Board of Supervisors. Date: 1-4-2011. ATTEST: Joan E. Knoll, County Auditor, Date: 1-4-2011.

 

Motion by Andersen, Seconded by Holthaus to adopt Resolution 01-04-11-02 Prior Payment of Bills.  Roll Call:  All Ayes. Motion Carried. RESOLUTION NO.  01-04-11-02:WHEREAS,  at certain times it is necessary to pay bills prior to an official Board of Supervisors meeting in order to allow for the efficient operation of county government.

THEREFORE BE IT RESOLVED that the following list of items can be paid for in advance of an official Board of Supervisors meeting.  Items which would result in the loss of a discount or result in interest payments, utility bills, payroll and payroll benefit checks. Passed and approved this 5th day of January, 2010.AYES: /ss/ Virgil M. Pickar Jr., Rick Holthaus, John Andersen, Tim Zoll, and Jason Byrne. NAYS: None.                                         

ATTEST: /ss/ Joan E. Knoll, Auditor.

 

The County Engineer, Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and services of vehicles; maintenance of gravel roads; pushing snow back last week; fixing mailboxes; scraping ice blades last week; ice blades out this week; blower, putting back together, running today; one ways out Friday and sanding; mixing salt and sand; right of way on Grove bridge; pavement markings plans; Usher’s bridge design; budget for FY 12; union negotiations, etc.

 

Motion by Andersen, Seconded by Zoll to adopt resolution for county vehicles. Roll call:  All Ayes. Motion Carried. RESOLUTION 01-04-11-03.  WHEREAS, unforeseen weather conditions do frequently damage the Chickasaw County Secondary Roads, thereby creating situations that are hazardous to the traveling public, and       WHEREAS, damages arising from accidents and other actions by others, create hazardous conditions on the Secondary Roads that can result in damage or injury to the traveling public, and

WHEREAS, the above actions may occur anytime, day or night, it is therefore, determined to be in the best interests of the COUNTY and the traveling public that certain individuals be given the responsibility of being available on a 24 hour basis so that immediate response can be made to accomplish temporary repair or installation of warning devices as to inform the traveling public of the conditions.  Persons so designated shall be authorized to take vehicles, communications, and other equipment to their residences during times other than normal working hours.  Vehicles and other equipment are to be used for official purposes only. Chickasaw County Board of Supervisors. /ss/ Virgil M. Pickar, Jr., Chairman, John Andersen, Rick Holthaus, Tim Zoll and Jason Byrne.  ATTEST: /ss/ Joan E. Knoll, Chickasaw County Auditor.

 

Motion by Andersen, Seconded by Holthaus to designate the official county newspapers as follows:  New Hampton Tribune and Nashua Reporter.  All Ayes. Motion Carried.  Official board minutes are available on the Chickasaw County website and the Code of Iowa Section 349.3 stating the minimum requirement for number and selection having a population below fifteen thousand as being two official newspapers.

 

Motion by Andersen, Seconded by Zoll for the Board of Supervisors to meeting in regular session every Monday and Tuesday at 9:30 A.M.  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Byrne to set bounty fees of one dollar for each pair of pocket gopher front feet.  All Ayes. Motion Carried

 

Motion by Andersen, Seconded by Holthaus to set mileage reimbursement at $.42 per mile for 2011.  Discussion followed.   All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Byrne to set per diem meal reimbursement rate not to exceed $25.00.  All Ayes. Motion Carried.

 

Motion by Holthaus, Seconded by Andersen to re-appoint Dusten Rolando as County Engineer for 2011.  All Ayes. Motion Carried.

 

Motion by Holthaus, Seconded by Andersen to re-appoint Sheila Kobliska, as General Assistance Director for 2011.  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Holthaus to re-appoint Joe Sheehy as Veterans Affairs Director for 2011.  All Ayes. Motion Carried

 

Motion by Holthaus, Seconded by Andersen to re-appoint all current members of Eminent Domain Commission for 2011 as on file in the Auditor’s Office.  All Ayes. Motion Carried.

 

Motion by Holthaus, Seconded by Byrne to appoint Brian Moore as weed commissioner for 2011. All Ayes. Motion Carried.

 

Motion by Holthaus, Seconded by Andersen to appoint Board members to the following committee’s assignments.  All Ayes. Motion Carried.

 

E-911 Chairperson: Virgil Pickar Jr. and Rick Holthaus as Alternate

 

Emergency Management Commission: Virgil Pickar Jr. and Rick Holthaus as Alternate

Eastern Iowa Tourism Association: Mary Schrandt-Prouty and

Karen Wilson as Alternate

 

First Judicial District Department of Correctional Services: Tim Zoll and Jason Byrne as Alternate

 

Motion by Andersen, Seconded by Byrne to appoint Dr. Rick Moberly, MD as chief Medical Examiner and all other physicians as Deputy  Medical Examiners and Ken Rasing as Medical Examiner Investigator for 2011.  All Ayes. Motion Carried.

 

Floyd-Mitchell-Chickasaw Decatoratorization Board: CPC Sheila Kobliska.

 

Floyd-Mitchell-Chickasaw County Landfill: Tim Zoll and Rick Holthaus                      as Alternate

 

E-M-C Community Empowerment Board: Virgil Pickar, Jr. and John Andersen                     as Alternate

 

Governance Board for Chickasaw Wellness Complex:  John Andersen               

 

Heartland Insurance Risk Pool 28-E Agreement Representative: Rick Holthaus                      and Tim Zoll as Alternate

 

INROCOG Regional Transit: Jason Byrne

 

INROCOG TEA 23: Jason Byrne

 

Iowa Northland Regional Council of Governments: Jason Byrne

 

Iowa Northland Regional Housing Council: John Andersen

 

Iowa Northland Regional Housing Authority: John Andersen

 

Juvenile Detention First and Second Judicial District 28-E Agreement:  Jason Byrne and Virgil Pickar, Jr. as Alternate

 

Local Board of Health: John Andersen

 

Mental Health Advisory Committee: John Andersen

 

North Iowa Service Area Advisory Board:  John Andersen and Alice Bartz

 

Northeast Iowa Community Action Program: Rick Holthaus and John Andersen               as Alternate

 

Pathways & Cedar Valley Mental Health:  John Andersen

 

Regional Hazardous Materials Respond Group: Rick Holthaus and Virgil Pickar                  as Alternate

 

Resource Conservation and Development Commission: Tim Zoll and Rick Holthaus as Alternate

 

Resource Enhancement and Protection: Tim Zoll

 

LEO Workforce Development: Jason Byrne

 

Motion by Andersen, Seconded by Byrne to set mileage rate for service of civil papers at $.51 IRS Rate and fee schedule for 2011.  All Ayes. Motion Carried.

 

Motion by Byrne, Seconded by Andersen to appoint the following as custodians of the following buildings in compliance with the Code of Iowa:

Courthouse:  Supervisors, Auditor: Community Services Building: Supervisors, Auditor:

Law Enforcement Building: Supervisors. Heritage Residence: Supervisors. Human Services Building: Supervisors. Legal and Emergency Management Center: Supervisors. Roll Call:   All Ayes. Motion Carried.

 

Supervisor Holthaus discussed the Conservation Board Member District 1 Applications and Interview process with the Board. 

 

Motion by Holthaus, Seconded by Andersen to appoint Bill Raine to the Conservation Board Member District 1 for a three year term effective January 4, 2011.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Holthaus to accept the resignation of Susan J. Anderson as Deputy Auditor effective January 7, 2011.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Byrne to adjourn at 11:50 AM. Roll Call:  All Ayes. Motion Carried.

 

The Board convened on Wednesday, January 5, 2011 at 9:30 AM with the following members present:  Byrne, Holthaus, Andersen, Zoll, and Pickar.  The meeting was called to order by Chairman Pickar.  Mail was opened and distributed.  Also present was a member from the media.

 

Custodian Dave Gorman met with the Board to discuss and review quote from C.H. McGuiness Co., Inc. to repair radiator steam traps in the Courthouse.  Discussion followed.

 

Motion by Holthaus, Seconded by Byrne to approve  the quote and authorize Chairman signature to repair the radiator steam traps in the Courthouse in the amount of $3190.00 from C. H. McGuiness Co., Inc.  Roll Call:  All Ayes. Motion Carried.

Dave Gorman gave an update on the Legal & Emergency Management Center location regarding the cleaning and purchase of equipment for the building.  It was the consensus of the Board that Dave Gorman purchase cleaning supplies and equipment for the leased building.

 

Attorney Pat Wegman, Assistant County Attorney Mark Huegel, Sheriff Marty Larsen and Chief Deputy Todd Miller met with the Board to discuss a firearms resolution to prohibit firearms on county property.  Pat Wegman presented to the Board a letter from the Department of Justice.  It was the consensus of the Board that the County Attorney Pat Wegman will prepare a resolution and sign verbiage to prohibit firearms on county property.

 

Ken Rasing, Jill Brincks, Tammy Schnurr, County Attorney Pat Wegman and Assistant County Attorney met with the Board to discuss lease arrangements.

 

The name of the building will be called the Legal/Emergency Management Center.  All rent and utilities will be divided 50/50 between the County Attorney and Sanitation.  Assistant County Attorney Mark Huegel will be reimbursing the county $50.00 per month for his private practice.

 

County Attorney Pat Wegman discussed the Board a new phone systems.  Pat Wegman received two quotes: Seery Telecommunications in the amount of $3587.00; and Northeast Iowa Telephone Company in the amount of $2660.00. Discussion followed.

 

Motion by Byrne, Seconded by Andersen to accept the quote from Northeast Iowa Telephone Company in the amount of $2660.00 for a digital phone system for the attorney’s office.  Roll Call:  All Ayes.  Motion Carried.

 

Supervisor Andersen discussed with the Board the process for interviewing and appointing candidates for the two vacancies on the Board of Health.

 

Supervisor Andersen discussed with the Board the Chickasaw County Tourism Director/Coordinator position.  Discussion followed.

 

Motion by Andersen, Seconded by Holthaus to hire Mary Schrandt-Prouty as the Chickasaw County Tourism Director/Coordinator as per contract effective January 10, 2011.  Roll Call: Ayes: Holthaus, Andersen, Byrne, And Pickar. Nays: Zoll.  Motion Carried.

 

The Board allowed claims

 

Received and filed Sanitation Revenue Report for the month of December, 2010 and second quarter.

 

Motion by Holthaus, Seconded by Zoll to adjourn at 12:10 PM. Roll Call:  All Ayes.  Motion Carried.

 

 

 

 

 ___________________________________

Virgil M. Pickar, Jr. Chairman

Board of Supervisors

                                                                 

 

Attest:

 

 

 

_______________________________

Joan E. Knoll, Auditor

 

 

 

 

 

 
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