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Monday, January 10, 2011 - Thursday, January 13, 2011

COUNTY BOARD MINUTES

JANUARY 10, 11 & 12, 2011

 

The Board convened on Monday, January 10, 2011 with all members present:  Pickar, Byrne, Holthaus, Andersen, and Zoll.  The meeting was called to order by Chairman Pickar. Mail was opened and distributed. Also present was a member from the media. 

 

Ken Rasing met with the Board to discuss the fire damage at the Heritage Residence.  Also present was Sheriff Marty Larsen.  The clothes dryer was damaged in the fire.  Ken Rasing will update later after the fire marshal completed his investigation and report.

 

Motion by Andersen, Seconded by Byrne to approve agenda for January 10- 12, 2011.   Roll Call: All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Holthaus to approve board minutes of January 3, 4 & 5, 2011.   Roll Call:  All Ayes.  Motion Carried.

 

The Historical Society funding request FY 2011-2012 in the amount of $9500.00 was reviewed and discussed.

 

County Attorney Pat Wegman met with the Board for a departmental update and the Board to review and approve the firearms resolution.  The Board will review the resolution and deferred action until Tuesday’s meeting.

 

Supervisor Andersen updated the Board on the interview process for two Board of Health members.

 

Motion by Andersen, Seconded by Byrne to appoint Carol Strike and Sue Soenen for a three year to the Board of Health.  Roll Call:  All Ayes. Motion Carried.

 

The Board recessed at 11:00 AM to attend New Hampton Industrial Development Corporation annual meeting at Chaff’s and reconvened the meeting at 1:30 PM.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel roads; scraping and pushing back, cutting ice; haled snow from the sheriff’s and yard; permits at various areas; brushing at various areas; new pickup arrived in Des Moines and will pick up on Wednesday; mixed salt and sand; one ways on Saturday; motorgraders out today and hitting drifts; bridge inventory updates; bridge inspection list; pavement markings plans; Usher’s bridge development continues; Groves bridge development continues R.O.W.; FY 12 budget turned in to the Auditor’s office; etc.

 

The Engineer reviewed Resolution to add locally and FM funded project(s) to the accomplishment year of the 2011 five year road program.

 

Motion by Holthaus, Seconded by Andersen to approve and authorize Chairman Signature on Resolution 01-10-11-04.  Roll Call:  All Ayes.  Motion Carried.

Resolution to Add Locally and FM Funded Project(s) to the Accomplishment Year of the 2011 Five Year Road Program Chickasaw County Resolution No. 1.  BE IT RESOLVED: That the Board of Supervisors of Chickasaw County, Iowa, initiates and recommends that the addition of the following project(s) to the Accomplishment year (FY2011) be approved by the Iowa Department of Transportation (Iowa DOT) for improvement with local and/or FM funds for the period covering the current secondary road construction program.  Project Number Local ID TPMS#L-2011-73-19 TPMS ID: 20155-Description of Work Location Section-Town-Range: Various Paved Routes: In Chickasaw County. Type Work Fund basis: 393-Pavement markings County: Area Service. Accomplishment year ($1000’s of dollars): Previous amount: $0-$0 FM- $10 LcL. New Amount $10-$0 FM-$10 LcL. New Change: +$10. Recommended: /ss/ Dusten Rolando, County Engineer. Date: January 10, 2011.  Approved: /ss/ Virgil M. Pickar, Jr. Chair, Board of Supervisors. Date: January 10, 2011.  Attested: I, Joan E. Knoll, Auditor in and for Chickasaw County, Iowa do hereby certify the above and foregoing to be a true and exact copy of a resolution passed and approved by the Board of Supervisors of Chickasaw County, Iowa, at its meeting held on the 10th day of January, 2011. /ss/ Joan E. Knoll, County Auditor.

 

Dusten Rolando met with the Board to review FY 2011-12 budget.

 

Motion by Andersen, Seconded by Byrne to adjourn the meeting at 3:30 PM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, January 11, 2011 with all members present:  Pickar, Zoll, Holthaus, Byrne, and Andersen. .  The meeting was called to order by Chairman Pickar. Mail was opened and distributed. 

 

Karen Wilson and Dick Schilling representing the Historical Society met with the Board to present their FY 2011-2012 budget funding request of $9500.00.  Discussion followed. The request was received and placed on file for consideration within the total context of the FY 2011-2012 county budget.

 

Sue Breitbach, Treasurer, met with the Board for review of the Treasurer’s Semi Annual Report.

 

Motion by Byrne, Seconded by Holthaus to approve Treasurer’s Semi Annual Report subject to audit.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Byrne, Seconded by Holthaus to approve Quarterly Reports of Auditor, Recorder, and Sheriff, subject to audit.  Roll Call:  All Ayes. Motion Carried.

 

Conservation Director Brian Moore met with the Board to review FY 2011-12 budget.

 

County Librarians met with the Board to present their FY 2011-2012 budget funding request.  Those present were Jane McGrane, Ionia Public Library Director and Becky Rausch and Rhonda Poppe, Board Members of the Ionia Public Library, Cathy Humpal, Lawler Public Library Director; Joan Schultz, Fredericksburg Public Library Director, LaVonne Hartson and Roger Hucke, Board Members Fredericksburg Public Library, Pat Ipsen, New Hampton Public Library Director, Kathryn Pflibsen, Nashua Public Library Director, and Maria Popken, Alta Vista Public Library Director. Kathryn Pflibsen acted as spokesperson.  The request of $92,457.00 was received and placed on file for consideration within the total context of the FY 2011-2012 county budget.

 

Motion by Andersen , Seconded by Holthaus  to re-appoint Lawrence Jensen representing at Large for a term of four years and Nancy Poppe representing District 3 for a term of four years to the Planning Commission.  Roll Call:  All Ayes.  Motion Carried.

 

County Attorney Patrick Wegman met with the Board to review the proposed resolution to prohibit all dangerous weapons on county property.

 

Motion by Andersen, Seconded by Holthaus to approve Resolution #01-10-11-05.  Roll Call:  All Ayes.  Motion Carried. WHEREAS, the Chickasaw County Board of Supervisors is required “to direct the general custody and control of the courthouse” (Iowa Code Section 331.502(1), and to provide for the courthouse and its operational funding (Iowa Code Section 602.1301); WHEREAS, through Chickasaw County employee handbooks and other county policies and regulations that provide for the safety of Chickasaw County employees; WHEREAS, the amendments to Chapter 724 contained in Senate File 2379 (effective January 1, 2011) relating to the issuance of non-professional permits to carry firearms does not infringe on the authority or power of the Supervisors to enact regulations regarding the protections of county property, county employees and officials, and the public present on county property; WHEREAS the Board of Supervisors acknowledges that the Chickasaw County Sheriff’s Office provides security for the courthouse and all county property; WHEREAS, the Chickasaw County Board of Supervisors further recognizes that the Chickasaw County Sheriff has for many years prohibited dangerous weapons in the courthouse and all county property as a security measure; WHEREAS, the Chickasaw County Board of Supervisors desires the Chickasaw County Sheriff to continue the prohibition of all dangerous weapons on all county property and parking lots, and to provide for the safety of county personnel, the judiciary and the general public in those areas; THEREFORE BE IT RESOLVED that any firearm, dangerous weapon, or item prohibited by the Chickasaw County Sheriff is prohibited on all county property including the Chickasaw County Courthouse, the Courthouse grounds and parking lots, exempting permitted dangerous weapons left in private vehicles. THEREFORE BE IT FURTHER RESOLVED that the Chickasaw County Sheriff’s Office is authorized to implement any other current, as well as additional security measures to protect the safety of county personnel, the judiciary and the general public on all Chickasaw County property, its grounds and parking lots.  THEREFORE BE IT FURTHER RESOLVED that persons who are issued professional permits to carry weapons, and persons who have the express written permission of the Chickasaw County Board of Supervisors or Chickasaw County Sheriff are exempt from this resolution. Roll Call: /ss/Virgil M. Pickar-yes; /ss/Rick Holthaus-yes; /ss/Tim Zoll-yes; /ss/Jason Byrne-yes; /ss/John Andersen-yes; /ss/Virgil M. Pickar, Chairperson. ATTEST: /ss/ Joan E. Knoll County Auditor County of Chickasaw State of Iowa.

 

The Board recessed at Noon and reconvened at1:00 P.M.  Present were Zoll, Pickar, Byrne and Holthaus.  Absent: Andersen attending a Board of Health meeting.

 

At 1:00 PM via phone conference with Floyd and Mitchell Counties Board Representatives, Auditors, and Department of Human Services representatives Vicki Hendershot and Evan Klink to discuss the Department of Human Services Agency.  Hendershot proposed no bottom line increase to the FY 12 DHS budget.  Bremer County DHS employees have been relocated to the host-county facilities in Butler and Floyd County effective July 1, 2010.  Two proposed 28E Cooperative Reimbursement for Regional Services Provided by the Iowa Department of Human Services documents were provided with both adding Bremer County into the region and one of the two suggesting a modified formula for calculating the shared local administrative expenses of the DHS facility.  The Code of Iowa allows host counties to bill participating counties for direct administration costs but leaves the means to do so at the discretion of the participating counties.  Auditor Carr provided supporting documents of the numbers used for the past and proposed billing process, shared the differences between the way the two regions bill for reimbursement, and explained the intentions of the Butler and Floyd County Auditors to develop a uniform and fair formula for billing in both regions based on Butler County’s unsuccessful attempt to reach an agreement with Bremer County, DHS and Auditors.  Bremer County did not participate in the conference call but have requested the Butler and Floyd Auditors, Supervisors representatives, and DHS representatives scheduled a meeting in the future on the proposed 28E agreement with the modified formula.  Auditor Gloria Carr will give a progress report.

 

Meeting was adjourned at 2:00 PM

 

The Board discussed budgets.

 

Motion by Zoll, Seconded by Holthaus to adjourn the meeting at 3:00 PM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Wednesday, January 12, 2011 with all members present:  Pickar, Zoll, Holthaus, Byrne and Andersen.  .  The meeting was called to order by Chairman Pickar.   Mail was opened and distributed.

 

Department Head meeting at 9:00 AM. Present were County Sheriff Marty Larsen, Custodian Dave Gorman, County Engineer Dusten Rolando, County Attorney Pat Wegman, Treasurer Sue Breitbach, CPC/GA/TCM Director Sheila Kobliska, Public Health and Home  Care Services Administrator Kathy Babcock, Sanitarian Ken Rasing, Assessor Doug Welton, and County Auditor Joan Knoll.  Each Department Head gave the Board a departmental update and report.  Ken Rasing gave an update on the courthouse security and will meet with the Board at a later date with the quotes.  Doug Welton discussed the data recovery plan and quotes for the courthouse data and will update the Board at a later date.  Next meeting scheduled for March 9, 2011 at 9:00 AM in the Board Room.

 

The Board reviewed the employees listing for vacation carryover.

 

Motion by Andersen, Seconded by Byrne to approve the employee’s vacation carryover listing to be used by January 31, 2011.  Roll Call:  All Ayes. Motion Carried.

 

Sheriff Marty Larsen met with the Board to review FY 2011-12 budget.

 

The Board recessed at Noon and reconvened at 1:00 PM.

 

Treasurer Sue Breitbach met with the Board to review FY 2011-12 budget.

 

Custodian Dave Gorman met with the Board to review FY 2011-12 budgets for the Courthouse, Jail Building, Department of Human Services and Community Services Building.

 

The Board received and filed IDNR Manure Management Annual Update for Northwood Creek LLC-Braniger Site (ID#65751) in Section 8 of Utica Township located 1447 Stevens Ave., Lawler, IA 52154.

 

Motion by Andersen, Seconded by Byrne to adjourn the meeting at 4:15 P.M.  Roll Call:  All Ayes.  Motion Carried.

 

                                                                  

 

 ____________________________________

Virgil M. Pickar, Jr. Chairman   

 Board of Supervisors

 

ATTEST:

 

 

 

_______________________________________

Joan E. Knoll, Auditor

 

 

 

 
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