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Monday, May 02, 2011 - Tuesday, May 03, 2011

COUNTY BOARD MINUTES

 MAY 2 & 3, 2011

 

The Board convened on Monday, May 2, 2011 with all members present:  Pickar, Byrne, Holthaus, Andersen, and Zoll.  The meeting was called to order by Chairman Pickar. Mail was opened and distributed.  

 

Motion by Holthaus, Seconded by Andersen to approve agenda for May 2 & 3, 2011.  Roll Call: All Ayes. Motion Carried.

 

Motion by Zoll, Seconded by Byrne to approve board minutes of April 25 & 26, 2011.   Roll Call:  All Ayes.  Motion Carried.

 

A meeting with Floyd County at 9:30 AM via phone conference.  Present at Chickasaw County was Supervisors: John Andersen, Tim Zoll, Jason Byrne, Rick Holthaus, Virgil Pickar Jr. and Auditor Joan E. Knoll.  Present at Floyd County were Supervisors Doug Kamm, Mark Kuhn, Warren Dunkel and Auditor Gloria Carr.

 

Discussion followed regarding the Engineers Contract for FY 2011-12.  Floyd County will make the changes to the contract and send a copy of the revised contract.

 

Motion by Zoll, Seconded by Byrne to approve the liquor license for Bradford House.  Roll Call:  All Ayes. Motion Carried.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel roads; entrance permits; ditch cleaning permits; culvert survey; put snow equipment away; sign repair as need; fixed mailbox posts; clean out sand/salt building, treat this week; blades out, spot blading; Raleigh Hill rocked, ground up; spot rocking in various areas; bridge repair in various locations; staked R.O.W.-Wurzer; T-76 preliminary plans; budget review; etc.

 

Motion by Holthaus, Seconded by Andersen to approve the hiring of Carlie Schnoebelen, Ryan Kurash, and Brandon Lenehan as summer road department employees, as per scale.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Byrne to approve the  pavement marking contracts with Vogel Traffic Services Inc. for county wide pavement markings in the amount of $93,177.18 and authorize Chairman Signature.  Roll Call:  All Ayes. Motion Carried.

 

The Board reviewed the Termination of Road surfacing agreement. 

 

Motion by Holthaus, Seconded by Andersen to approve the termination of Road Surfacing Agreement and authorize Chairman Signature.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Byrne, Seconded by Zoll to approve Resolution terminating a road surfacing agreement entered into on the 7th day of September, 1999:  Roll Call:  All Ayes. Motion Carried.  Resolution No. 05-02-11-14: WHEREAS, Chickasaw County entered into a Road Surfacing Agreement on the 7th day of September, 1999, by and between Rausch Brothers Trucking, Inc., Ionia, Iowa, and Chickasaw County, Iowa, and WHEREAS, Chickasaw County, Iowa now has determined that the best interests of the public as to the traveling public would be served by terminating said Road Surfacing Agreement, and WHEREAS, pursuant to the terms and conditions of said Road Surfacing Agreement, Chickasaw County, Iowa now desires to terminate said agreement. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Chickasaw County Board of Supervisors: 1. The best interests of Chickasaw County, Iowa, and the traveling public would require that the Road Surfacing Agreement be terminated effective upon the signing of a Termination of Road Surfacing Agreement. 2.  That attached hereto marked Exhibit “A” is a proposed Termination of Road Surfacing Agreement setting forth the appropriate language and terms and conditions as required by the Road Surfacing Agreement for its termination.  3.  That the Chairman of the Chickasaw County Board of Supervisors and the Chickasaw County Auditor are hereby directed to sign a Termination of Road Surfacing Agreement in compliance with the attached Exhibit “A” incorporated herein.  Done this 2nd day of May, 2011 by the Chickasaw County Board of Supervisors of Chickasaw County, Iowa at a Meeting held on said date.  /ss/: Virgil Pickar Jr., Chairman Chickasaw County Board of Supervisors.  ATTEST: /ss/ Joan E. Knoll, Chickasaw County Auditor.

 

Chickasaw Co. Recorder

Cindy Messersmith

Fee Book 2011-0679

05/02/2011 @0325PM

MISC MISCELLANEOUS

Book· Page: # Pages: 4

Tota1 Fees: $0.00

 

Document Prepared by: Mark E. Huegel, PO Box 189, New Hampton, IA 50659; (641-394-3446) Return Document to: Mark E. Huegel, PO Box 189, New Hampton, IA 50659

TERMINATION OF ROAD SURFACING AGREEMENT COMES NOW Chickasaw County, Iowa, and pursuant to the Road Surfacing Agreement entered into on the 7th day of September, 1999, by and between Rausch Brothers Trucking, Inc., Ionia, Iowa, who were the owners of the  S1/2   NW ¼  of Section 10, T-95N, R-14W except parcels and the N1/2   SW ¼  of Section 10, T-95N, R-14W lying north of the I&M Rail Link Railroad herein after referred to as the Contractor as party of the first part and Chickasaw County, Iowa as holder of easement for highway purposes on the public road along the west side of the NW1/4 of Section 10, T-95N, R-14W known as Cheyenne Avenue as party of the second part, said Road Surfacing. Agreement filed for record on the 8th day of September, 1999 at Book AA Misc. Page 122-124 and hereby gives the following termination notice.  Chickasaw County, Iowa pursuant to said Road Surfacing Agreement hereby terminates the above agreement in the interests of the traveling public. This Termination is effective as of the date of signing this Termination of Road Surfacing Agreement.  That in compliance with the Road Surfacing Agreement attached hereto marked Exhibit "A" and incorporated herein as though set forth verbatim, is a Road Construction Agreement which shall return the road surface to its original condition as required in the original Road Surfacing Agreement. In witness whereof, I, Virgil Pickar, Jr., has here onto set my signature this 2nd day of May , 2011, as Chairman of the Chickasaw County Board of Supervisors. Chickasaw County, Iowa. By /ss/Virgil Pickar Jr, Chairman of Board. ATTEST: /ss/ Joan E. Knoll Chickasaw County Auditor."

State of Iowa              )

                                   ) ss.

County of Chickasaw)

 On this 2nd day of May, A.D. 2011, before me Patti K. Rosauer a Notary Public in and for Chickasaw County, Iowa, personally appeared Virgil Pickar, Jr., Chairman of the Chickasaw County Board of Supervisors, to me personally known, who being by me duly sworn did acknowledge the execution of said instrument on behalf of the Chickasaw County Board of Supervisors to be the voluntary act and deed of said individual by his voluntary execution of this document. Said Joan E. Knoll, personally appeared as the Chickasaw County Auditor and attested the signature of Virgil Pickar, Jr. Chairman of the Chickasaw County Board of Supervisors. The said Joan E. Knoll attested said document after being duly sworn by me. /ss/Patti K. Rosauer Notary Public in and for Chickasaw County, Iowa EXHIBIT "A" ROAD CONSTRUCTION AGREEMENT

This agreement entered into on this 12 day of April 2011 by and between:   Jackie Wilkens, Nashua, Iowa, who is owner of the S ½ NW ¼  of Section 10,T-95 N, R-14W except parcels in the N ½ SW ¼  of Section 10, T-9SN R-14W lying north of the 1& M Rail Link Railroad herein after referred to as the Owner as party of the first part and Chickasaw County, Iowa as holder of easement for highway purposes on the public road along the west side of  the NW ¼  of Section 10, T-9SN, R-14W known as Cheyenne Avenue as party of the second part. The purpose of this agreement is to mill and/or grind up the existing 5 inches of asphalt by 24'' x 2520'' and leaving the grounded material behind the milling machine to allow the County to use material to maintain the roadway and put it back to its original state pursuant to an agreement entered into on

September 7, 1999 between Rausch Brothers Trucking, Inc., and Chickasaw County, Iowa. This road construction work is to occur on the 2800 feet of Cheyenne Avenue south of U.S. Highway 18 or 200th Street in Chickasaw County, Iowa. FIRST PARTY AGREES TO THE FOLLOWING:

1. To pay $3,578.66 toward the construction work on the roadway identified above.

2. To make payment of said $3,578.66 no later than April 12, 2011.

SECOND PARTY AGREES TO THE FOLLOWING:

1. To pay $1, 789.34 toward the construction work on the roadway identified above.

2. To terminate the agreement dated September 7, 1999 in the interests of the traveling public.

In witness whereof, the Parties have here onto set their hands this 12 day of April, 2011.

Party of the First Part By: /ss/ Jackie Wilkens. ATTEST: /ss/ Joan E. Knoll Chickasaw County Auditor Party of the Second Part: By: /ss/ Virgil Pickar Jr., Chairman of Board ATTEST: /ss/ Joan E. Knoll, Chickasaw County Auditor 

State of Iowa              )

                                   )  ss

County of Chickasaw )

On this 12 day of April, A.D.2011, before me Patti K. Rosauer, a Notary Public in and for said county, personally appeared Jackie Wilkens to me personally known, who being by me duly sworn did say he is the owner of the said property described in this document, and the said Jackie Wilkens acknowledges the execution of said instrument to be the voluntary act and deed of said individual by his voluntary execution of this document. /ss/ Patti K. Rosauer Notary Public in and for Chickasaw County, Iowa.

State of Iowa             )

                                   ) ss

County of Chickasaw)

On this 12 day of April, A.D. 2011, before me, a Notary Public, personally appeared

Joan E. Knoll to me known to be the person named in and who executed the foregoing instrument and acknowledged that she executed the same as her voluntary act and deed. /ss/ Patti K. Rosauer Notary Public in and for Chickasaw County, Iowa.

 

Lori Quirk representing Friends for Chickasaw County Conservation met with the Board for an update on the Twin Ponds Project. Also present was Ron Nehl and a member from the media.

 

Discussion on Land and Water Conservation grant that would be available after July 1, 2011.  Lori Quirk and Ron Nehl will update the Board on the progress of the Twin Ponds Project and the grant.

 

Motion by Andersen, Seconded by Holthaus to adjourn the meeting at Noon.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, May 3, 2011 with all members present:  Pickar, Zoll, Holthaus, Byrne, and Andersen. .  The meeting was called to order by Chairman Pickar. Mail was opened and distributed. 

 

Sheriff Marty Larsen met with the Board to discuss the change of status for two dispatcher/ jailers.

 

Motion by Holthaus, Seconded by Byrne  to approve the change of status for Sherry Grober from part time scheduled to full time effective June 1, 2011 at $15.91 per hour as per union contract.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Holthaus to approve the change of status for Kay Hartson from full time to part-time scheduled effective June 1, 2011 at $15.91 per hour as per union contract.  Roll Call:  All Ayes.  Motion Carried.

 

Custodian Dave Gorman met with the Board for a departmental update.

Dave Gorman discussed with the Board a small leakage problem on the roof of the Courthouse.  Dave received a quote from Northern Cedar Service Co. Inc. in the amount of $1180.50. 

 

Motion by Holthaus, Seconded by Zoll to accept the quote from Northern Cedar Service Co., Inc. in the amount of $1180.50 to repair the roof of the Courthouse.  Roll Call:  All Ayes. Motion Carried.

 

Treasurer Sue Breitbach met with the Board to discuss and review quotes for a new copier.  Quotes were received by Riley’s Inc. $1925.00 for the copier; Scanner option $480.00; Fax option $495.00.; Advanced Systems, Inc. $ 2468.00 for the copier; Optional automatic duplexing $247.00.  Discussion followed.

 

Motion by Byrne, Seconded by Andersen upon the recommendation of the County Treasure to accept the quote from Riley’s Inc. in the amount of $2,405.00 for a new copier with scanner for the Treasurer’s Office.  Roll Call:  All Ayes. Motion Carried.

 

The Board discussed the public hearing on the proposed Chickasaw County Zoning Ordinance dated January 27, 2011 that was held on Tuesday, April 26, 2011.  Discussion followed.  The Board will place on the May 9, 2011 agenda to set the 2nd reading date for the proposed Chickasaw County Zoning Ordinance dated January 27, 2011.  

 

The Board received and filed IDNR Manure Management Annual Update for Meirick Enterprises (ID# 58676) in Section 24 of Utica Township located at 1099 York Avenue, Fort Atkinson, IA 52144

 

Motion by Andersen, Seconded by Byrne to adjourn the meeting at 11:32 AM.  Roll Call: All Ayes. Motion Carried.

 

 

 

 

 ____________________________________

Virgil M. Pickar, Jr. Chairman                                                                      

Board of Supervisors

 

ATTEST:

 

 

 

 

 

____________________________________

Joan E. Knoll, Auditor

 
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