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Monday, May 07, 2012 - Tuesday, May 08, 2012

 

COUNTY BOARD MINUTES

 MAY 7 & 8, 2012

 

The Board convened on Monday, May 7, 2012 with all members present:   Byrne, Holthaus, Andersen, Zoll, and Pickar.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed. 

 

Motion by Andersen, Seconded by Zoll to approve agenda for May 7 & 8, 2012.   Roll Call: All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Pickar to approve board minutes of April 30 & May 1, 2012.   Roll Call:  All Ayes.  Motion Carried.

 

Dave Gorman met with the Board for a departmental update.  Topics discussed were picnic table at the Community Services Building; carpet cleaning at the Courthouse and the Community Services Building; status of the courthouse clock on the 2nd floor; sign at the Community Services Building; the Courthouse tuckpointing phase III; and a invoice for the jail building.  It was the consensus of the Board that Dave Gorman contacts the Conservation Director Brian Moore to see if the department has a picnic table available and to place the picnic table on the north side of the Community Services Building for the departments use. The sign project at the Community Services Building will be starting next week and the carpet cleaning will be discussed at the next meeting.  The 2nd floor courthouse clock has been repaired and notified the vendor to fax the invoice and shipped the clock back, the Courthouse tuckpointing phase III will begin also next week, and action on the cleaning the carpets at the courthouse was deferred until the next meeting.

The last time the carpets were cleaned at the Courthouse and the Community Services Building was in the spring of 2010.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel roads; entrance work, repair; permits; tandem truck bid went to Don’s Truck; pricing, quote on mower for shop; detour T76; sign repair as needed; blades out on gravels; edge rut at the Jerico road; rock dust controls; Division I contract rock started; Division 3 rock started; patched white deck bridges; bridge repair, B57 and T76 paving continues, rock gradations, right of way contracts, Groves bridge, closure for detour today, letting Groves bridge in August.

 

Motion by Pickar, Seconded by Byrne to approve permit for Butler County REC to place buried and overhead electric lines in the county right of way along 240th St. from Mission Avenue east to Roanoke Ave., along Odessa Avenue north of 240th St., and along Roanoke Avenue south of 240th Street.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Pickar, Seconded by Andersen to approve permit for Windstream Communications to place buried cable in the county right of way along Gilmore  Avenue approximately 1.5 miles south of North Washington.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Byrne to approve Right of Way contracts for Rodney D. and Sheila Mae Hanawalt, Scott M. and Brenda J. Grove and James W. and Delores E. Grove, Dan and Sandra Dirksen, David and Barb Tank, Danny and Nancy Heiselman and Dennis Heiselman for bridge replacement project BROS-C019 (77)-8J-19 on 260th Street between Jasper Avenue and Ivanhoe Avenue.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Byrne, Seconded by Zoll to acknowledge the resignation of Elizabeth Smith as part-time scheduled homemaker aide effective May 11, 2012.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Zoll, Seconded by Andersen to approve Liquor License application for Bradford House.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Zoll, Seconded by Pickar to approve Liquor License application for Town & Country Club.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Byrne, Seconded by Pickar to approve Liquor License application for East View Orchard.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Pickar, Seconded by Andersen to approve the additional suspended tax listing as certified by DHS.  Roll Call:  All Ayes. Motion Carried.

 

Ken Rasing met with the Board to review the master matrix for Dennis Meirick.   Also present was Assistant County Attorney Mark Huegel. Discussion followed.

 

Motion by Byrne, Seconded by Andersen to approve the master matrix scoring and recommend the approval of construction permit Application for Dennis Meirick as per recommendation of Ken Rasing.  Roll Call:  All Ayes. Motion Carried.

 

Ken Rasing reviewed with the Board the possible changes to the Heritage Residence Lease Agreement.  Discussion followed.  It was the consensus of the Board that Ken Rasing and Mark Huegel revise the current Lease-business property under 2. RENT-a 4 percent increase and under 5. CARE AND MAINTENANCE- adds the new changes.  Also Mark Huegel will also send a letter to the Community Care, Inc. including a list of the improvements to Heritage Residence plus the proposed new lease agreement. The Board will review the revisions to the proposed lease agreement and letter at Tuesday’s meeting.

 

Ken Rasing also discussed the purchase of new rescue boat.

 

Motion by Andersen, Seconded by Byrne to purchase a new rescue boat from the Prop Shop in the amount of $14,450.00 of which $10,000.00 will be paid out of the Emergency Management fund and the rescue squad through donations will be responsible for the balance of $4,450.00.  Roll Call:  All Ayes.  Motion Carried.

Ken Rasing also discussed with the Board the equipment purchase (countywide mutual aid repeater frequency system) in the amount of $14,544.87.  The equipment will be stored at the sheriff’s office and to be paid out of E-911 funds for FY 2012-2013.

 

Motion by Andersen, Seconded by Pickar to open the public hearing at 11:34 AM for the amendment to the county budget for FY 2011-2012. Roll Call:  All Ayes. Motion Carried.  Also present:  Assistant County Attorney Mark Huegel and a member from the media.

 

No one from the public had expressed any either verbal or written comments to be included in the public hearing.

 

Motion by Pickar, Seconded by Byrne to close the public hearing at 11:36AM

Roll Call:  All Ayes. Motion Carried.

 

Motion by Pickar, Seconded by Andersen to adopt and authorize Chairman Signature on the FY 2011-2012 County Budget Amendment.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Zoll, Seconded by Andersen to adopt Resolution to amend departmental appropriations.  Roll Call:  All Ayes. Motion Carried. RESOLUTION TO AMEND DEPARTMENTAL APPROPRIATIONS RESOLUTION NO. 05-07-12-16

WHEREAS, the Board of Supervisors approved a Departmental Appropriations

Resolution on June 21, 2011 for all departments of the fiscal year beginning July 1, 2011 in accordance with Section 331.434, Subsection 6, Code of Iowa, and WHEREAS, the appropriations approved on June 21, 2011 are hereby amended in accordance with the attached sheet, for the following reasons:  County Attorney in the amount of $4,450 for Utilities and increase in health insurance, Sheriff in the amount of $44,000 for increase in health insurance, personnel changes and training, Clerk of Court in the amount of $15,000 for increase in Juvenile expenses, Sanitation in the amount of $4,342 for Utilities and increase in health insurance, Veterans Affairs in the amount of $600 for postage and meeting expenses, Mental Health, MR & DD in the amount of $25,000 to replace the stimulus money that ran out with county monies for client services, Conservation in the amount of $26,138 for increase in health insurance and the Airport Lake project; Recorder in the amount of $830 for increase in health insurance, Supervisors in the amount of $1,050 for increase in health insurance, Auditor/Elections $2,000 for election expenses, Care Facility in the amount of $35 for increase in IPERS, and Secondary Road in the amount of $750,000 decrease due to bridge project removal with no increase in current fiscal year taxes. PASSED, APPROVED, AND ADOPTED this 7th day of May, 2012. AYES: /ss/ Rick Holthaus, Chairman, Virgil M. Pickar, Jr., Tim Zoll, Jason Byrne, John Andersen.  NAYS: None.  ATTEST: /ss/ Joan E. Knoll, Auditor

DEPARTMENT                   BEFORE               INCREASE/                  AFTER

                                         AMENDMENT           DECREASE               AMENDMENT

Supervisors                  $     189,794                 $       1,050                       $     190,844

 

Auditor/Elections         $     279,210                $       2,000                       $     281,210

 

County Attorney          $     238,849                $       4,450                       $      243,299

 

Sheriff                           $   1,068,617               $     44,000                       $    1,112,617

 

Recorder                       $      126,403               $          830                       $      127,233

 

Engineer                       $   5,201,097                $ -750,000                       $     4,451,097

 

Veterans Affairs           $       40,665                 $         600                       $        41,265

 

Conservation                 $    742,834                 $     26,138                      $       768,972

 

Heritage Residence       $      53,706                 $            35                      $         53,741

 

Clerk of Court               $      60,550                 $     15,000                      $         75,550

 

Sanitation                      $     111,061                 $        4,342                     $       115,403

 

Mental Health               $ 1,256,401                $       25,000                     $    1,281,401

 

SERVICE AREA:

 

PUBLIC SAFETY            $   1,483,931                $        63,450                 $    1,547,381

 

PHYSICAL HLTH-         $   1,470,750                 $          4,942                 $   1,475,692

SOCIAL SERV.

 

MENTAL HLTH,            $    1,242,770                 $        25,000                 $   1,267,770

      MR & DD

 

CO. ENVIRONMENT-    $     763,432                  $          26,138                 $      789,570

   EDUCATION

 

 GOVERNMENT              $     382,482                   $               830                 $      383,312

    SERVICES-

       RESIDENTS

 

ADMINISTRATION       $ 1,224,790                    $          3,085                    $   1,227,875

 

CAPITAL PROJ.           $ 1,284,664                     $      -750,000                  $      534,664

 

 

Motion by Pickar, Seconded by Andersen to adjourn the meeting at 12:03 P.M.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, May 1, 2012 with all members present:   Holthaus, Byrne, Zoll, Pickar, and Andersen.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed. 

 

Conservation Director Brian Moore met with the Board for a departmental update of the Conservation Board meeting held on Monday, May 7, 2012.  Topics included bathrooms at the West Twin Ponds-; Adolph Munson park.  Bid for reconstruction from Gary Gazette in the amount of $11,128.05 if Gazette does the work and $10,543.55 if volunteers does the work. Conservation board tabled the decision until the next meeting; bids for a water supply storage building  (10 ft x 12 ft building ) at Airport Lake; Troyna Property; Johnny Walnutseed property and tallgrass prairie traveling display at the Twin Ponds Nature Center September `3-November 7, 2012. Discussion followed.

 

Ken Rasing met with the Board to discuss property in the City of Jerico.  Also present was Delores Knutson.  Discussion followed.  Ken Rasing and the County Attorney’s Office will send a letter to the property owner to clean up the property.  Ken Rasing will continue to give a progress report to the Board.

 

Chief Deputy Todd Mill and Chief Dispatcher Cathy Knutson met with the Board to discuss dispatch concerns and departmental update.  Discussion followed.

 

The Board allowed claims.

 

The Board received and filed IDNR Manure Management Plans & Plan Updates for C & M Pork, LLC-Chickasaw Site-ownership change (ID #) in Section 30 of Deerfield Township.

 

Received and filed Jendro Sanitation rural recycling collection for the month of April 2012.

 

Motion by Andersen, Seconded by Pickar to adjourn the meeting at Noon.  Roll Call: All Ayes. Motion Carried.

 

 ____________________________________

Rick Holthaus, Chairman                                                                                                                          Board of Supervisors

 

ATTEST:

 

______________________________________

Joan E. Knoll, Auditor

 
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