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Monday, July 16, 2012 - Tuesday, July 17, 2012

 

 

COUNTY BOARD MINUTES

 JULY 16 & 17, 2012

 

The Board convened on Monday, July 16, 2012 with all members present:   Byrne, Holthaus, Andersen, Zoll, and Pickar.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.  

 

Motion by Andersen, Seconded by Pickar to approve agenda for July 16 & 17, 2012.   Roll Call: All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Byrne to approve board minutes of July 9 & 10, 2012.   Roll Call:  All Ayes.  Motion Carried.

 

Treasurer Sue Breitbach met with the Board for review and approval of Semi Annual Report, with discussion following and review of bank balances.

 

Motion by Byrne, Seconded by Andersen to approve Treasurerís semi-annual report ending June 30, 2012 subject to audit.   Roll Call:  All Ayes. Motion Carried

 

The Board reviewed the quarterly reports for Auditor, Recorder and Sheriff.

 

Motion by Andersen, Seconded by Pickar to approve quarterly reports for Auditor, Recorder and Sheriff, subject to audit.  Roll Call:  All Ayes. Motion Carried.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel roads; intersection of 130th Avenue and Cheyenne Avenue completed; work orders in various areas; sealing shop floor; signing for closed roads and setting up detours; Division 2 contract rock; spraying brush on blacktops; mowing gravels; edge rutting on B22; rock gradations at Boice quarry; Ionia railroad crossing completed; etc.

 

Motion by Andersen, Seconded by Byrne to approve permit for Windstream Communication to place cable in the county right of way along 160th Street from HWY 63 west to LaSalle Avenue to 165th Street and then west on 165th Street to Kenwood Avenue and place 3 equipment cabinets on the north side of 165th street 300 feet east of Kenwood Avenue. Roll Call:  All Ayes. Motion Carried.

 

The Board reviewed the Letter of understanding for services provided by Hacker, Nelson & Co. PC for the FY 2011-2012 audit.

 

 

 

Motion by Pickar, Seconded by Zoll to approve and authorize Chairman Signature on the Letter of understanding for services provided by Hacker, Nelson & Co. PC for the FY 2011-2012 audit.  Roll Call:  All Ayes. Motion Carried.

 

Departmental cash Certification form fiscal year ending June 30, 2012 were reviewed.

 

Motion by Zoll, Seconded by Byrne to accept Departmental Cash Certifications and place on file, subject to audit.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Pickar, Seconded by Andersen to open the public hearing at 11:01 AM for the amendment to the county budget for FY 2012-2013. Roll Call:  All Ayes. Motion Carried.  Also present: City of New Hampton Economic Development Director Tammy Robinson.

 

No one from the public had expressed any either verbal or written comments to be included in the public hearing. 

 

Discussion followed.

 

Motion by Pickar, Seconded by Zoll to close the public hearing at 11:06 AM

Roll Call:  All Ayes. Motion Carried. 

 

Supervisor Zoll commented that he would like the Digital Imaging & Maintenance fees for the Recorderís and Auditorís Office in the amount of $55,000 budgeted in FY 2014. 

 

Motion by Byrne, Seconded by Andersen to adopt and authorize Chairman Signature on the FY 2012-2013 County Budget Amendment.  Roll Call:   Ayes:  Pickar, Andersen, Byrne, Holthaus.  Nays: Zoll.  Motion Carried.

 

Motion by Byrne, Seconded by Pickar to adopt Resolution to amend departmental appropriations.  Roll Call:  All Ayes. Motion Carried. RESOLUTION TO AMEND DEPARTMENTAL APPROPRIATIONS RESOLUTION NO. 07-16-12-35  WHEREAS, the Board of Supervisors approved a Departmental Appropriations Resolution on June 19, 2012 for all departments of the fiscal year beginning July 1, 2012 in accordance with Section 331.434, Subsection 6, Code of Iowa, and WHEREAS, the appropriations approved on June19, 2012 are hereby amended in accordance with the attached sheet, for the following reasons:  Secondary Road in the amount of $225,000.00; General Services in the amount of $95,000 and Economic Development-GB in the amount of $25,000 with no increase in current fiscal year taxes. PASSED, APPROVED, AND ADOPTED this 16th day of July 2012. AYES: /ss/ Rick Holthaus, Chairman, Virgil M. Pickar, Jr., Tim Zoll, Jason Byrne, John Andersen.  NAYS:  NONE.  ATTEST:

/ss/ Joan E. Knoll, Auditor.  

 

DEPARTMENT                   BEFORE               INCREASE/                  AFTER

                                         AMENDMENT           DECREASE               AMENDMENT

 

 

Secondary Road           $ 5,225,105.00               $ 225,000.00              $ 5,450,105.00

 

General Services          $      536,665.00                $   95,000.00              $     631,665.00

                          

Nondepartmental         $       75,000.00                 $   25,000.00              $     100,000.00

 

SERVICE AREA:

 

CO. ENVIRONMENT   $     576,850.00              $    25,000.00              $    601,850.00

  & EDUCATION

 

 

ROADS &                        $   4,390,190.00              $ 225,000.00             $ 4,615,190.00

   TRANSPORTATION

 

 

            ADMINISTRATION       $   1,333,471.00              $    95,000.00              $ 1,438,471.00

 

The Board discussed the contract extension for the Chickasaw County Tourism Director/Coordinator Mary Schrandt-Prouty.  Discussion followed.

 

Motion by Andersen, Seconded by Byrne  to rescind the motion dated July 2, 2012 to approve the contract extension for the Chickasaw County Tourism Director/Coordinator Mary Schrandt-Prouty until December 31, 2012.  Roll Call:  All Ayes. Motion Carried.  Contract on file in the Auditorís Office.

 

Motion by Andersen, Seconded by Byrne to approve the revised contract extension for the Chickasaw County Tourism Director/Coordinator Mary Schrandt-Prouty until December 31, 2012.  Roll Call:  All Ayes. Motion Carried.  Contract on file in the Auditorís Office.

 

CPC/TCM/GA Director met with the Board to discuss the appointment of designee (s) the County Social Services 28E Board.  Discussion followed and more information will be gathered.  Board deferred action until the next meeting.

 

Custodian Dave Gorman met with the Board to discuss the pop machines and also the air conditioners at the jail building.  Dave Gorman will update the Board at a later date regarding pop sales and the Board will discuss at budget time regarding the replacement of the air conditioners at the Jail Building.

 

Motion by Pickar, Seconded by Andersen to adjourn the meeting at 12:05 PM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, July 17, 2012 with the following members present:   Holthaus, Byrne, Zoll, and Andersen.   Absent:  Pickar.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed. 

 

Historical Society President Dennis Litterer met with the Board for a financial update and a progress report that included 3 eagle scouts projects and other projects at the Old Bradford Pioneer Village Museum.  The civil re-enactment was a success.

 

Chief Deputy Todd Miller met with the Board to discuss dispatching issues at the

Sheriff department.   Also present was chief deputy Cathy Knutson and Sheriff Marty Larsen. Cathy Knutson gave the Board a comparison from several counties regarding the number of full-time and part-time dispatchers and also jailers plus the annual training/certification expenses.  Discussion followed.

 

Motion by Pickar, Seconded by Byrne to approve the hiring of a full-time dispatcher/jailer as per recommendation of Chief Dispatcher.  Roll Call:  All Ayes. Motion Carried.

 

Recorder Cindy Messersmith met with the Board for an update regarding Cott System

Proposal.  Discussion followed.

 

Motion by Andersen, Seconded by Pickar to accept the quote from Cott Systems in the amount of $50,000 plus $272.00 per month for initial support/service for a term of 36 months.  Roll Call:  All Ayes. Motion Carried.

 

Supervisor Holthaus updated the Board regarding the meeting with Bob Lincoln and CPC/TCM/GA Director Sheila Kobliska regarding county social services.  Also present was Supervisor Pickar.

 

Motion by Pickar, Seconded by Byrne to appoint Rick Holthaus as designee to the County Social Services 28 E. Board.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Zoll, Seconded by Andersen to appoint Virgil Pickar Jr. as alternate to the County Social Services 28 E. Board.  Roll Call:  All Ayes. Motion Carried.

 

The Board allowed claims.

 

The Board received and filed IDNR Annual Update for Mark Bruening, Ron & John Reis, Harry Buhre Jr. (ID # 60444) in Section 10 of Jacksonville Township located at 2504 140th Street, New Hampton, Iowa 50659.

  

The Board received and filed IDNR Annual Update for James Reicks (ID # 64786) in Section 21 of Utica Township located at 3060 160th Street, Lawler, IA 52154.

 

The Board received and filed IDNR Annual Update for Harrington, Ltd (ID # 58790) in Section 26 of Bradford Township located at 1646 290th Street, Nashua, IA 50658.

 

Received and filed Stapleton Township Annual Report for Receipts and Disbursements for FY 2011-2012.

 

Motion by Andersen, Seconded by Pickar to adjourn the meeting at 12:10 P. M.  Roll Call: All Ayes. Motion Carried.

 

 ____________________________________

Rick Holthaus, Chairman    

Board of Supervisors

 

ATTEST:

 

 ______________________________________

Joan E. Knoll, Auditor

 

 

 

 

 

 

 

 
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