COUNTY BOARD MINUTES
MARCH 25 & 26, 2013
The Board convened on Monday, March 25, 2013 with all members present: Holthaus, Andersen, Byrne, Geerts, and Zoll. The meeting was called to order by Chairman Holthaus. Mail was opened and distributed. Also present was Gene Zimmer.
Motion by Andersen, Seconded by Geerts to approve agenda for March 25 & 26, 2013. Roll Call: All Ayes. Motion Carried.
Motion by Geerts, Seconded by Andersen to approve board minutes of March 18 & 19, 2013. Roll Call: All Ayes. Motion Carried.
Ken Rasing met with the Board to discuss the interim administrator position for the Planning Commission/Subdivision Ordinance / Floodplain Ordinance. Also present was Assistant County Attorney Mark Huegel.
Motion by Andersen, Seconded by Byrne to appoint Ken Rasing as interim administrator position for the Planning Commission/Subdivision Ordinance /Floodplain Ordinance. Roll Call: All Ayes. Motion Carried. Supervisor Zoll asked if the appointment was for Ken Rasing to be the subdivision administrator. Supervisor Anderson and Holthaus stated that Ken Rasing is only going to be the interim administrator until the position is filled. The need for an interim administrator was necessary because administrative action was needed on a proposed subdivision change so property could be transferred. In order for the change to be made, an administrator had to sign off on the proposed changes as being on conformity with the requirements of the ordinance. Also, there was a request to consider changes in the subdivision ordinance itself. The process for making a subdivision amendment will begin by convening a meeting of the Planning Commission to consider the proposed change in the ordinance. Amending the subdivision ordinance would require a public hearing. If the Planning Commission approved a change, the Board of Supervisors would also hold a public hearing on the proposed change before acting on the proposal itself.
Ken Rasing will consult with the County Attorney’s Office to determine the next steps to be taken in the process to amend the subdivision ordinance.
Ken Rasing reported that E-911 Commission has received a bill in the amount of $32,000 for squad car radios to be paid out of E-911 funds. In order to pay the bill, a budget amendment will be necessary to authorize the expenditure from Commission funds. At this time, Ken Rasing will only pay a portion of the bill with the balance to be paid after the E-9ll budget amended.
Asst. County Attorney Mark Huegel met with the Board for an update on the Regional Airport. Mark Huegel received a letter from the Engineer. As the Board of Supervisors knows, in the proposal to the FAA to classify the Charles City Airport as a Regional Airport, there is a need to follow height restrictions within a 10 mile radius form the airport runway. Within that 10 mile radius, the highest point in the Chickasaw County has been identified and the highest that any structure could be allowed is 350 feet at that highest point in the county. Assistant County Attorney indicated that about the only structures that would be as high as 350 feet would likely be cell phone/radio towers. Apparently, the cell phone/radio tower on the Ionia blacktop is 9.9 miles from the runway. Assistant County Attorney Huegel noted that many questions remain unanswered and several issues/concerns need to be addressed and resolved. Mark Huegel will continue to work with Jeff Sherman and/or Brian Schoon with INRCOG to pursue and protect the situation. Mark Huegel will contact Supervisor Steve Geerts since he is the Board’s representative on the INRCOG Committee.
Mark Huegel continues to contact Todd Bishop with IDNR in order to get the information needed to finalize details regarding the sale of Price Wildlife Habitat Property.
Motion by Byrne, Seconded by Geerts to approve the liquor license for L.T. Tap. Roll Call: All Ayes. Motion Carried.
Motion by Byrne, Seconded by Andersen to acknowledge the resignation of Bonnie Keller as Homemaker Aide effective April 5, 2013. Roll Call: All Ayes. Motion Carried.
Supervisor Andersen asked Supervisor Byrne if there was any intention to hire in the Home Care Department. Supervisor Byrne stated that the Public Health intends to hire a part time, on-call Homemaker.
The County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included: maintenance and service of vehicles; maintenance of gravel roads, looking at a new or used forklift; replacing faded signs in Stapleton Township; one way Dump Trucks out this AM; out at 5:45 AM spotty ice; motorgraders knocking down ruts in the worst areas; spot rock on Wednesday, Thursday, Friday; Monday snow again, motorgraders and one ways out, blowing snow; everything out each day; scraping; CMP delivered to yard; rock letting set for April 15th; bridge inspection started; held preconstruction meeting with Croell (CFI) and Winneshiek County. County line starts April 8th; day labor project quotes; getting soil borings on Usher’s bridge; etc.
Dusty Rolando handed out 2013 Construction Map listing the Construction Projects along with day labor projects. There are two smaller projects not listed on this map but will cost in the amount of $48,000 to be paid out of the rural infrastructure fund. These are BR3240 and SC440 which will be maintenance projects done by the County Crew. The rest of he $52,000 plus the additional $100,000 will be for rock for FY 14 budget. Dusty Rolando also went thru the Day Labor projects for FY 13. Construction projects include BR680 and BR0950. Each project will cost approximately $80,000 and include labor and material for the projects. BR680 is currently a timber structure and the replacement will be timber also. BR0950 will be replaced with a concrete box culvert. For the Howard County line bridge north and east of Alta Vista, they do not have the funds for the bridge, but will be hopefully commit the funds next year to do the project. The Day Labor projects will be started after July 1. Supervisor Holthaus commented on the roads again this week and the roads are looking better than last week. The quarries in Floyd County are running rock hardness in the 30’s while Chickasaw is running in the 40’s for hardness. The last few years the supervisors have given the engineer more funds to work with to help with the base of the road. County Engineer is thinking that it will take approximately two to three years for the roads to be in better shape.
Gene Zimmer asked the Engineer why there has not been embargos on the roads. There have never been embargoes on the gravel roads according to County Engineer. Gene Zimmer stated that there should be due to the hog confinements, large semis, tractors and other heavy equipment are doing damage to the roads. Iowa Code allows only 90 days for embargos and after that no rules and then all the normal weight limits that the Governor sets. Mr. Zimmer needs to talk to the legislature to change the rules. Engineer stated that the Secondary Road will continue to spot rocking in various areas, continue to knock down the ruts and deal with the frost boils. This is no different this year as any other year. The ones that are causing the damage are protected by the law due to implements of husbandry.
Engineer would contact Washington County regarding “Adopt A Gravel” policy and update the Board at the next meeting.
The Engineer updated the Board regarding condition and costs of the 86 forklift. A new battery would cost approximately $5200.00 and in 2004 purchased a reconditioned battery for $1500.00. Dusty Rolando is going to purchase a “07” Cat in the amount of $10,000 and to be paid out of the FY 13 budget. County Engineer has an executive meeting in Des Moines on Friday and INRCOG meeting on Wednesday. V48 (from Highway 24 to Highway 18) in 2015 not 2016 as listed on the original construction map. The Engineer submitted B14 as a candidate project for 2017. In 2017 for INRCOG, there is $1.9 million dollars to spread out among all the cities and counties.
Recessed at Noon and reconvened at 1:00 P.M.
Brett Nitzschke, Wilford H. Stone, Emily K. Ellingson with Lynch Dallas PC. met with the Board to give an overview on the services for Human Resources and to discuss the Affordable Health Care Act. Their labor and employment attorneys have assisted both private and public sector clients on a broad range of employment matters. Their firm represents a number of public sector clients throughout Iowa including cities, schools, and counties and also the private sector clients include a number of large and small employers and many insurance companies. Some of the legal matters include: negotiations and collective bargaining; grievance and interest arbitrations; contract interpretation and administration; employee handbooks, policies, and procedures; employee evaluation, etc. Their firm believes in a “team” effort. The firm has reviewed the current five union contracts and how it would fit with the Affordable Health Care Act.
Over 25 years in arbitrations experience; 5 or six collective bargaining units at one time; Chickasaw County has Heartland Risk Pool for risk management and Human Resources work. Chickasaw County is looking for a new negotiator at this time. There are two options for collective bargaining negotiations, either a flat fee or an hourly basis.
Motion by Zoll, Seconded by Geerts to adjourn the meeting at 3:05 PM. Roll Call: All Ayes. Motion Carried.
The Board convened on Tuesday, March 26, 2013 with all members present: Byrne, Zoll, Holthaus, Geerts and Andersen. The meeting was called to order by Chairman Holthaus. Mail was opened and distributed. Also present was Gene Zimmer.
Ken Rasing met with the Board to approve resolution for minor subdivision for James and Joann Laures.
Motion by Andersen, Seconded by Byrne to approve and authorize Chairman Signature on resolution for the minor subdivision of James Laures. Roll Call: All Ayes. Motion Carried. RESOLUTION 03-26-13-07: A RESOLUTION APPROVING THE MINOR SUBDIVISION PLAT OF PARCEL F IN THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 1, TOWNSHIP 94 NORTH, RANGE 13 WEST OF THE 5TH P.M., CHICKASAW COUNTY, IOWA. WHEREAS, ON THE 26TH DAY of MARCH, 2013, at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa a minor subdivision plat of Parcel F in the Northwest Quarter of the Northeast Quarter of Section1, Township 94 North, Range 13 West of the 5th P.M., Chickasaw County, Iowa was presented. WHEREAS, the minor subdivision plat of Parcel F in the Northwest Quarter of the Northeast Quarter of Section 1, Township 94 North, Range 13 West of the 5th P.M., Chickasaw County, Iowa has been considered and should be approved. NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that said Minor Subdivision Plat be approved, accepted and the Chairman is hereby directed to certify this Resolution of Approval. PASSED AND APPROVED on this 26th day of March, 2013. /ss/ Rick Holthaus, Chairman, Board of Supervisors. ATTEST: /ss/ Joan E. Knoll Auditor.
Data Processing Manager Doug Welton met with the Board to review and approve the contract with Tyler Technology.
Motion by Byrne, Seconded by Andersen to authorize Chairman Signature and sign the contract with Tyler Technology for the implementation of Version X (real estate software program). Roll Call: Ayes: Geerts, Andersen, Byrne, And Holthaus. Nays: Zoll. Motion Carried.
The Board allowed claims.
The Board received and filed amended IDNR Annual Update for Poppe Farms Section 6 of Richland Township.
The Board received and filed IDNR Annual Update for JAGRABDP, LLC-Roger Reicks-Leibold Site (ID 65313 in Section 8 of Jacksonville Township located at 2375 150th Street, New Hampton, IA 50659.
The Board received and filed IDNR Annual Update for Jerico Beef & Swine (ID 62201) in Section 35 of Jacksonville Township located at 2651 130th Street, Lawler, IA 52154.
Motion by Geerts, Seconded by Andersen to adjourn the meeting at 12:10 PM. Roll Call: All Ayes. Motion Carried.
Rick Holthaus, Chairman
Board of Supervisors
Joan E. Knoll, Auditor