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Monday, June 17, 2013 - Tuesday, June 18, 2013

COUNTY BOARD MINUTES

JUNE 17 & 18, 2013

 

The Board convened on Monday, June 17, 2013 with all members present:  Holthaus, Andersen, Geerts, Byrne and Zoll.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.  Also present was Gene Zimmer as an observer and a member from the media.

 

Motion by Byrne, Seconded by Andersen to approve agenda for June 17 & 18, 2013 with the cancellation of the 11:30 AM appointment with Jerry Linder.   Roll Call: All Ayes. Motion Carried.

 

Motion by Byrne, Seconded by Geerts to approve board minutes of June 10 & 11, 2013.   Roll Call:  All Ayes.  Motion Carried.

 

Public Health and Home Care Administrator Kathy Babcock met with the Board.

 

Motion by Geerts, Seconded by Byrne to acknowledge the hiring of Kaymi Lang as part-time-on-call homemaker aide at $9.50 per hour and $.50 cents upon the completion of probationary period as per union contract effective May 28, 2013.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Byrne, Seconded by Geerts to acknowledge the resignation of Meagan Murray as homemaker aide effective June 11, 2013.  Roll Call:  All Ayes. Motion Carried.

 

Kathy Babcock also reviewed with the Board a tobacco policy for the county.  After discussion, Mrs. Babcock will have the County Attorney’s office review the policy and update the Board at a later date.

 

Kathy Babcock also discussed with the Board the Emergency Preparedness Grant.  Ms. Babcock and Ken Rasing discussed the purchased of a generation for CSB building.  The generator would cost approximately $14,434.  Ken Rasing and Kathy Babcock will have a conference call regarding the generator and possibly have other options for the grant money.

 

Kathy Babcock gave an update on the mentoring program and reviewed with the Board an amendment to the Mentoring-Chickasaw County Contract for FY 2013-2014.

 

Motion by Byrne, Seconded by Andersen to amend the mentoring program contract with Iowa Department of Human Services (agency) and Chickasaw County (contractor) (DECAT2-13-081) by extending the contract from July 1, 2013 to June 30, 2014 and by revising the maximum amount the Contractor will be compensated for the current contract duration and authorize Public Health and Home Care Services Administrator Signature.  Roll Call:  All Ayes.  Motion Carried.

 

Kathy Babcock also informed the Board that her department may implement the low census policy due to the low numbers in clients.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included:  maintenance and service of vehicles; maintenance of gravel roads; entrance permits; work orders in various areas; getting rock out of ditches;  spot rocking in various areas; spraying yard for weeds; sign survey in Washington and Chickasaw Townships; sign repair in various areas; fire extinguishers update; blades out all week; mower out on hard surface roads on the west side; patch rock in various areas; Division 1 contract rock; V18 durapatcher all week; survey, box culverts on 280th street; rock gradation on Groves bridge; end posts poured on Groves bridge; V-64 working on the subgrade, rain; review the City of Bradford streets; etc.

 

Motion by Andersen, Seconded by Byrne to approve permit for Windstream Communications to place buried cable on the city limits of New Hampton along 210th Street, Kenwood Avenue, 220th Street and Ivanhoe Court as per map on the application.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Byrne, Seconded by Geerts to approve Butler County REC to place buried cable in the county right of way through 260th Street west of Union Avenue.  Roll Call:  All Ayes. Motion Carried.

 

CPC/TCM/GA Director Sheila Kobliska met with the Board for a departmental update.  Also present was County Social Services Director Bob Lincoln and Assistant County Attorney Mark Huegel.

 

Motion by Geerts, Seconded by Zoll to approve the integrated mental health contract with the Department of Human Services for FY 2013-2014.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Byrne, Seconded by Zoll to approve the substance abuse contract with Wheaton Franciscan HealthCare-Iowa.  Roll Call:  All Ayes.  Motion Carried.

 

Heritage Residence Director Tori Reicherts met with the Board and via phone conference with William Bonnes and Chief Financial Officer Jeff Morehead to discuss the Heritage Residence Lease agreement.  Discussion followed. Sheila requested a cost report from Community Care Inc.  The Board took under advisement and deferred action at this time.

 

Motion by Byrne, Seconded by Andersen to approve the fireworks permit for Tony Pleggenkuhle.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Zoll to approve the fireworks permit for Curtis Rasing.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Byrne to approve the fireworks permit for David Liddle.  Roll Call:  All Ayes. Motion Carried.

 

The Board recessed at Noon and reconvened at 1:00 PM

 

At 1:03 PM   Sheriff Todd Miller, Chief Deputy Marty Hemann, County Attorney Pat Wegman, Assistant County Attorney Mark Huegel, and via phone conference with Jon K. Swanson, with Gaudineer, Comito & George, and L.L. P. legal counsel for the County met with the Board. 

 

Motion by Andersen, Seconded by Zoll to enter into closed session under IA Code Section 21.5 (1) (c) at 1:05 PM.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Byrne to exit the closed session at 1:57 PM.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Geerts to authorize the action discussed in closed session on the matter of pending litigation.  Roll Call:  All Ayes.  Motion Carried.

 

Jeremy McGrath met with the Board for an ambulance update.

 

Motion by Andersen, Seconded by Geerts to adjourn the meeting at 2:50 PM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, June 18, 2013 with all members present:  Byrne, Zoll, Holthaus, Geerts and Andersen.    The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.  Also present was Gene Zimmer as an observer and a member from the media.

 

Chickasaw County Tourism Director/Coordinator Mary Schrandt-Prouty met with the Board to discuss the extension of the contract and department carryover for FY 2012-2013.  It was the consensus of the Board to extend the contract until September 30, 2013 and allow the balance carryover of $2,353.91 from the FY 2012-2013.  Ms. Prouty also informed the Board that the Chickasaw County portion of the hotel/motel from the City of New Hampton is in the amount of $2,420.00 for the months of January-March 2013.

 

Sheriff Todd Miller met with the Board to discuss the purchase of a new dishwasher for the jail building.  Quote received from Hometown TV & Appliance.  One quote was for a GE dishwasher in the amount of $459.00 plus $70.00 for installation and a Samsung dishwasher in the amount of $449.00 plus $70.00 for installation.

 

Motion by Geerts, Seconded by Andersen to approve the purchase of a Samsung dishwasher from Hometown TV & Appliance in the amount of $ $519.00for the jail building.  Roll Call:  All Ayes.  Motion Carried.

 

The Board reviewed and discussed the three quotes for the Courthouse roofing project. 

 

Motion by Byrne, Seconded by Zoll to accept the quote from Mid-West Roofing Company in the amount of $38,250.00 for the Courthouse roofing project.  Roll Call:  All Ayes.  Motion Carried.

 

Supervisor Andersen reviewed with the Board the Goal Planning Session Report. Discussion followed.

 

Motion by Andersen, Seconded by Byrne to forward the Goal Planning Session Report to the department heads to review and the county staff prepare an “action plan” for accomplishing the planning goals.  Roll Call:  Ayes: Andersen, Geerts, Byrne, Holthaus. Nays:  Zoll.  Motion Carried.

 

Motion by Andersen, Seconded by Geerts to approve Resolution for Interfund Operating Transfer.    Roll Call: All Ayes.  Motion Carried. RESOLUTION 06-18-13-11  RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Ambulance Fund  during the FY 2013-2014 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows:  1.  The total maximum transfers from the General Basic Fund to the Ambulance Fund for the fiscal year beginning July 1, 2013 shall not exceed $12,500. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund.  3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers.

PASSED, APPROVED, and adopted this 18th day of June, 2013 the vote thereon being as follows: AYES: /ss/ Rick Holthaus, Steve J. Geerts, Jason Byrne, John Andersen, Tim Zoll.  NAYS: None.  ATTEST:  /ss/ Joan E. Knoll, County Auditor

 

Motion by Geerts, Seconded by Andersen to approve Resolution for Interfund Operating Transfer.  Roll Call: All Ayes.  Motion Carried.  RESOLUTION 06-18-13-12   RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Ambulance Fund during the FY 2013-2014 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.  The total maximum transfers from the Rural Services Basic Fund to the Ambulance Road Fund for the fiscal year beginning July 1, 2013 shall not exceed $12,500.00.  2.  The amount of any transfer shall not exceed available fund balances in the transferring fund.  3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers.  PASSED, APPROVED, and adopted this 18th day of June, 2013 the vote thereon being as follows: AYES:  /ss/ Rick Holthaus, Steve J. Geerts, Jason Byrne, John Andersen, Tim Zoll.  NAYS: None.  ATTEST:  /ss/ Joan E. Knoll, County Auditor

 

Motion by Andersen, Seconded by Byrne to approve Resolution for Interfund Operating Transfer.  Roll Call: All Ayes.   Motion Carried.  RESOLUTION 06-18-13-13  RESOLUTION FOR INTERFUND OPERATING TRANSFER  WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Secondary Road Fund during the FY 2013-2014 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.  The total maximum transfers from the Rural Services Basic Fund to the Secondary Road Fund for the fiscal year beginning July 1, 2013 shall not exceed $1,515,831.00.  2.  The amount of any transfer shall not exceed available fund balances in the transferring fund.  3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers.  PASSED, APPROVED, and adopted this 18th day of June, 2013 the vote thereon being as follows: AYES: ss/ Rick Holthaus, Steve J. Geerts, Jason Byrne, John Andersen, Tim Zoll.  NAYS: None.  ATTEST:  /ss/ Joan E. Knoll, County Auditor

 

Motion by Byrne, Seconded by Andersen to approve Resolution for Departmental Appropriations.  Roll Call:  Ayes: Geerts, Byrne, Andersen, Holthaus.  Nays: Zoll.  Motion Carried. RESOLUTION NO. 06-18-13-14 APPROPRIATIONS RESOLUTION WHEREAS, it is desired to make appropriations for all officers and departments for the fiscal year beginning July 1, 2013, in accordance with Section331.434, Subsection 6, Code of Iowa. NOW THEREFORE, BE IT RESOLVED by the Chickasaw County Board of Supervisors of Chickasaw County, Iowa, as follows:  Section 1.  The amounts itemized by fund and by department or office is hereby appropriated as per adopted budget.              Section 2.  Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute authorization for the department or officer to make expenditures or incur obligations from the itemized fund, effective July 1, 2013.  Section 3.  In accordance with Section 331.4371, Code of Iowa, no department or officers shall expend or contract to expend any money or incur any liability, or enter into any contract which by its terms involves the expenditures of money for any purpose in excess of the amounts appropriated pursuant to this Resolution.  Section 4.  If at any time during the 2013/2014 budget year the Auditor ascertains that the available resource of a fund that year will be less than said funds total appropriation, the Auditor shall immediately so inform the Board of Supervisors and recommend appropriate corrective action.  Section 5.  The Auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which account shall indicate the amount of the appropriation, the amount charged thereto, and the encumbered balance.  The Auditor shall report the status of such accounts to the applicable departments and officers monthly or quarterly during the fiscal year 2013/2014.  Section 6.  All appropriations authorized pursuant to this Resolution lapse at the close of business on June 30, 2014.  PASSED, APPROVED, AND ADOPTED this 18th day of June, 2013, the vote thereon being as follows: AYES:  ss/ Rick Holthaus, Steve J. Geerts, Jason Byrne, John Andersen.  NAYS: /ss/ Tim Zoll.    ATTEST:  /ss/ Joan E. Knoll, County Auditor.

2013-2014 DEPARTMENT BUDGET APPROPRIATIONS ALLOWED

BOARD OF SUPERVISORS: $204,532.00; AUDITOR/ELECTIONS: $ 319,053.00;

TREASURER: $373,344.00; COUNTY ATTORNEY: $284,833.00; SHERIFF: 

$ 1,312,273.00; RECORDER: $150,735.00; SECONDARY ROAD: $ 4,993,011.00;

VETERANS AFFAIRS:  $45,199.00; CONSERVATION: $428,228.00; PUBLIC HEALTH & HOME CARE SERVICES $1,341,936.00; DEPT. OF HUMAN SERVICES: $12,305.00; CARE FACILITY: $64,270.00; STATE DHS: $15,250.00;

MEDICAL EXAMINERS: $32,950.00; COUNTY ASSISTANCE: $59,920.00;

CLERK OF COURT: $60,500.00; SANITATION: $155,204.00; LIBRARIES:                                          $99,993.00; AMBULANCE: $25,000.00; LAW ENFORCEMENT BLDG. (JAIL):

$34,875.00; COMMUNITY SERVICES BLDG: $26,625.00; OLD VET BUILDING:          $4,025.00; TOWNSHIP CLERK/TRUSTEES: $5,125.00; GENERAL SERVICES: $556,730.00; DATA PROCESSING: $233,742.00; HAZ MAT WASTE:    $.00;

FAIR & 4-H: $18,750.00; SANITARY LANDFILL: $38,000.00;  ASSESSOR: $695,330.00; UNEMPLOYMENT: $1,000.00; DOMESTIC ANIMAL: $1,500.00;

COUNTY MENTAL HEALTH: $654,746.00; MH-DD BLDG: $2,465.00; 

CHICK – MITCH: $526,873.00; CONSERVATION ENHANCEMENT:  $ 20,000.00;  

EMER. MGTMENT COMMISSION: $53,839.00; E-911: $149,402.00; COUNTY E-911 DATA BASE:  $7,525.00; RECORDER’S SURCHARGE: $5,000.00; RECYCLING: $19,772.00; CIVIL SERVICES COMMISSION: $600.00; LAND USE: $28,771.00;

SAUDE: $1,100.00; SCHROEDER STEWARDSHIP: $600.00; K-9 UNIT:  $10,300.00;

DARE ACCOUNT: $450.00;  NON DEPARTMENTAL: $112,500.00;  BUDGET REQUESTS:  Chickasaw Co. Council on Aging (Bus)-$3,000.00;  Chickasaw County Council on Aging-$5,000.00; Cedar Valley Friends of the Family-$3,000.00;  Northeast Iowa Community Action-$15,000.00;  Chickasaw County Historical Society-$7,000.00;

County Betterment (3400)-$5,000.00; County Betterment (6320)-$5,000.00; Soil Conservation-$9,000.00; Eastern Iowa Tourism-$500.00; Chickasaw County Tourism-$10,000.00; Economic Development-$50,000.00.

 

Motion by Andersen, Seconded by Byrne to approve employees’ salaries and wages for FY 2013-2014.  Roll Call: Ayes:  Geerts, Byrne, Andersen, Holthaus.  Nays: Zoll. Motion Carried.

 

Kathy Babcock met with the Board for an update on the Emergency Preparedness Grant.

 

The Board also discussed the Heritage Lease Agreement.  It was the consensus of the Board that the County Attorney’s Office prepares an amendment to the Lease agreement for six month for the Board review at the next Board meeting.

 

The Board allowed claims.

 

The Board received and filed an  IDNR Annual Update for Prime Feeders, Inc. (ID 64673) in Section 35 of Jacksonville Township located at 2671 190th Street, New Hampton, IA 50659.

  

Motion by Andersen, Seconded by Byrne to adjourn the meeting at 12:40 PM.  Roll Call: All Ayes. Motion Carried.

 

 

 

 ____________________________________

Rick Holthaus, Chairman    

Board of Supervisors

 

ATTEST:

 

 

 

_______________________________________

Joan E. Knoll, Auditor

 
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