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Monday, July 08, 2013 - Wednesday, July 10, 2013

COUNTY BOARD MINUTES

JULY 8, 9, & 10 2013

 

The Board convened on Monday, July 8, 2013 with all the members present:  Holthaus, Andersen, Geerts, Byrne, and Zoll.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.  Also present were Gene Zimmer as an observer and a member from the media.

 

Motion by Andersen, Seconded by Geerts to approve agenda for July 8, 9, & 10, 2013.   Roll Call: All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Byrne to approve board minutes of July 1 & 2, 2013.   Roll Call:  All Ayes.  Motion Carried.

 

Veterans Affairs Director Dave Jacobsen met with the Board for a departmental update.

Dave Jacobsen gave the Board a Geographic distribution of VA expenditures (GDX) from 2004-2012).  Dave Jacobsen also discussed with the Board the re-appointment of a Veterans Board Member.  No action was taken at this time and Mr. Jacobsen will contact ISAC Counsel and the County Attorney on changes in the law and update the Board at a later date.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included:  maintenance and service of vehicles; maintenance of gravel roads; ditch cleaning permits; entrance permits for various areas; spraying the guardrail; mowed lawns at shop; sign survey in Bradford area; blading in various areas; hauling patch rock in various areas; culvert 0440, 280th street placed box; Groves bridge resumes this week; pavement marking, precon Tuesday this week; federally declared flooding; etc.

 

Discussion on Gilmore Avenue north (Highway 18) through the City of North Washington joint sealing with the Durapatcher.

 

County Attorney Pat Wegman met with the Board to discuss the Price Wildlife Property. Also present was Assistant County Attorney, Mark Huegel.  There was a piece of property that was not sold near Fredericksburg.  Supervisors Byrne and Holthaus will contact the landowners to see if they are still interested in buying the parcel and update the Board.

 

County Attorney Pat Wegman and Assistant County Attorney Mark Huegel met with the Board. 

 

Motion by Byrne, Seconded by Geerts to enter into closed session under IA Code Section 21.5 (1) (c) at 11:00 AM.  Roll Call:  All Ayes.  Motion Carried.  Discussion followed.

 

Motion by Zoll, Seconded by Geerts to exit the closed session at 11:36 AM.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Byrne, Seconded by Zoll to approve the Fireworks permit for Lonnie Schult.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Byrne, Seconded by Andersen to approve the Fireworks permit for Danielle Wenthold.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Byrne, Seconded by Zoll to approve the Fireworks permit for Justin Elliott.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Byrne, Seconded by Geerts to approve the Resolution for the job incentive funding at Nortford LLP d/b/a Highway 18 Truck Repair in the City of Fredericksburg, authorize Chairman signature on the agreement .  Roll Call:  All Ayes. Motion Carried.

RESOLUTION NO. 07-08-13-19. A RESOLUTION FOR JOB INCENTIVE FUNDING AT NORTFORD, LLP d/b/a HIGHWAY 18 TRUCK REPAIR.  WHEREAS,

Chickasaw County desires to promote and expand economic development and enhance quality of life for residents within the County; and WHEREAS, Nortford LLP, d/b/a Highway 18 Truck Repair, desires to open a business called Highway 18 Truck Repair at 411 East Main Street in Fredericksburg, Chickasaw County, Iowa and create seven (7) to nine (9) new jobs at a minimum threshold of $17.00 per hour with a job retention of five (5) years; WHEREAS, Chickasaw County Board of Supervisors desires to participate with $1,000.00 per job for funding up to $9,000.00. WHEREAS, Chickasaw County Board of Supervisors would provide Nortford, LLP, d/b/a Highway 18 Truck Repair with job money by paying $1,000.00 per job commencing April 2013 for a total of seven (7) to nine (9) new full time jobs working a forty (40) hour week for a period up to twenty-four (24) months from April 2013 at a minimum threshold wage of $17.00 per hour with a job retention for a period of five (5) years. WHEREAS, Nortford, LLP d/b/a Highway 18 Truck Repair will provide Chickasaw County Board of Supervisors on a quarterly basis verification that the employees hired have been retained as per this Resolution and verify new employees up to the nine (9) new jobs required herein.  WHEREAS, Nortford, LLP, d/b/a Highway 18 Truck Repair has signed an agreement with Chickasaw County with regard to the compliance of the above entitled provisions.  NOW, THEREFORE, BE IT RESOLVED THAT, the Chickasaw County Board of Supervisors hereby supports and expresses its receptiveness to job incentive participation, to promote county economic development and subsequently enhance quality of life for residents through increased tax valuation of the industry.  The proposed expenditure will be paid by funds through the Economic Development general basic fund.  Passed and approved by the Chickasaw County Board of Supervisors this 8th day of July, 2013. AYES:  /ss/ Rick Holthaus, Chairman, John Andersen, Jason Byrne, Tim Zoll, Steve Geerts.  NAYS: None. ATTEST: /ss/ Joan E. Knoll, Chickasaw County Auditor.

 

Motion by Byrne, Seconded by Geerts to enter into an agreement with Nortford LLP d/b/a Highway 18 Truck Repair in the City of Fredericksburg and authorize Chairman Signature.  Roll Call:  All Ayes.  Motion Carried.

 

 

Motion by Geerts, Seconded by Andersen to approve and authorize Chairman Signature on the 28E Law Enforcement Services Contract with the City of Alta Vista.   Roll Call:  All Ayes.  Motion Carried.

 

Supervisor Andersen met with the Board to discuss the Proposed Board of Supervisors appointment policy.  Discussion followed.

 

Motion by Andersen, Seconded by Byrne to adopt the Board of Supervisors appointment policy effective July 8, 2013.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Byrne, Seconded by Geerts to adjourn the meeting at 12:15 PM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, July 9, 2013 with all the members present:  Byrne, Zoll, Holthaus, and Andersen.  Absent: Geerts.    The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.  Also present was a member from the media.

 

Custodian Dave Gorman met with the Board to review the quotes for the air conditioning compressor unit(s) at the Courthouse.

 

Quotes received by Halvorson Trane as follows: One compressor $8,455.00 and Two compressors $14, 610.00.  Quotes received for the installation as follows: Mick Gage Plumbing and Heating $3500.00 and Geerts Plumbing and Heating: one air conditioning compressor $2539.79 and two air conditioning compressors $3339.57.  Discussion followed that partially focused on the differences in the bids regarding the amount of refrigerant necessary and the provisions regarding overtime.  It was the recommendation from both vendors that both compressors should be replaced.

 

Motion by Andersen, Seconded by Zoll to accept the  Halvorson Trane quote in the amount of $14,610.00 for two air conditioning compressors as per recommendation of the vendors and Mick Gage Plumbing and Heating in the amount of $3500.00  as per written proposal for the installation of the air conditioning compressors for the Courthouse.  Roll Call:  All Ayes.  Motion Carried.

 

Dave Gorman also discussed with the Board the sidewalk in front of the Courthouse.  Dave Gorman will continue to contact vendors and report to the Board at a later date.  Mr. Gorman also discussed with the Board the flag pole.  Dave Gorman talked to Bob Rosonke the cost of sandblasting and painting the flag pole.  Mr. Rosonke gave a verbal quote of $1500.00.  It was the consensus of the Board that Dave Gorman contacts George Erickson with Flagpole Services to paint the flag pole.

 

Assessor Doug Welton met with the Board review 2014 Homestead and Military Applications.

 

Motion by Andersen, Seconded by Byrne to allow the 2014 Homestead and Military Applications.  Roll Call:  All Ayes. Motion Carried.

 

One applicant was disallowed the 2014 Homestead and Military Application.

 

Motion by Andersen, Seconded by Zoll to disallow the 2014 Homestead and Military Application and authorize Chairman Signature.  Roll Call:  All Ayes. Motion Carried.

 

Kristi Vreeman with Helping Services for Northeast Iowa in Decorah met with the Board to introduce herself and inform them that she is the representative for Domestic Violence for the County. Ms. Vreeman

 

Sue Breitbach, Treasurer, met with the Board for review and approval of Semi Annual Report, with discussion following and review of bank balances.

 

Motion by Andersen, Seconded by Byrne to approve Treasurer’s semi-annual report for June 30, 2013, subject to audit.  Roll Call:  All Ayes. Motion Carried.

 

Departmental cash certifications from fiscal year ending June 30, 2013 were reviewed.

 

Motion by Byrne, Seconded by Andersen to accept Departmental Cash Certifications and place on file, subject to audit.  Roll Call:  All Ayes.  Motion Carried.

 

The Board reviewed the quarterly reports for Auditor, Recorder and Sheriff.

 

Motion by Byrne, Seconded by Zoll to approve quarterly reports for Auditor, Recorder and Sheriff, subject to audit.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Zoll to approve the Fireworks permit for Randy Evans.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Zoll to adjourn the meeting at 11:45 AM.  Roll Call: All Ayes. Motion Carried.

 

A department head meeting met on Wednesday, July 10, 2013 at 9:05 AM at the Community Services Building.  Present were: Dave Gorman, Kathy Babcock, Ray Armel, Dave Jacobsen, Sue Breitbach, Cindy Messersmith, Brian Moore, Rick Holthaus, Jason Byrne, John Andersen, Cindy Heying, Ken Rasing, Staci Schutte, Todd Miller, and Joan Knoll. Tim Zoll joined the group at 9:20 AM and Pat Wegman joined the group at 10:45 AM.

 

Supervisor Andersen gave an overview of the Goal Setting Report dated May 23, 2013 and the recommendation from Jeff Schott for staff to develop action plans for the priority goals/projects that were identified.  Work groups were established for each of the five goal/projects identified.  The work groups for the goal/projects are: “Study employee benefit program”. “Address the shortage of EMS volunteers in Chickasaw County”, “Enhance Employee Wellness Program”, “Study feasibility of wind turbines facilities for Chickasaw County”, and “Provide Tax Abatement for new housing in Chickasaw County”.  These work groups are to meet for at least one hour before the next meeting to engage in some preliminary discussion in order to become clearer about the meaning of the project/goal and how the group wishes to proceed.  The work groups will report progress at the next department head meeting scheduled for September 18, 2013.

 

County Attorney Pat Wegman and Sheriff Todd Miller met with the Board in the Boardroom at 11:25 AM. 

 

Motion by Byrne, Seconded by Zoll to enter into closed session under IA Code Section 21.5 (1) (c) at 11:28 AM.  Roll Call:  All Ayes.  Motion Carried.  Discussion followed.

 

Motion by Byrne, Seconded by Zoll to exit the closed session at 12:05 PM.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Byrne, Seconded by Andersen to approve the Fireworks permit for Cathy Skoda.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Byrne to adjourn the meeting at 12:08 PM.  Roll Call: All Ayes. Motion Carried.

 

 

 

 ____________________________________

Rick Holthaus, Chairman     

Board of Supervisors

 

ATTEST:

 

 

_______________________________________

Joan E. Knoll, Auditor

 

 
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