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Monday, July 22, 2013 - Tuesday, July 23, 2013

COUNTY BOARD MINUTES

JULY 22 & 23 2013

 

The Board convened on Monday, July 22, 2013 with the following members present:  Holthaus, Andersen, Byrne, and Zoll.   Absent:  Geerts.   The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.  Also present were Gene Zimmer as an observer.

 

Motion by Byrne, Seconded by Andersen to approve agenda for July 22 & 23, 2013.   Roll Call: All Ayes. Motion Carried.

 

Motion by Zoll, Seconded by Andersen to approve board minutes of July 15 & 16, 2013.   Roll Call:  All Ayes.  Motion Carried.

 

Veterans Affairs Director Dave Jacobsen met with the Board for a departmental update and to discuss the Veterans Affairs Commission Board member vacancy notice.  The

“Board of Supervisors Announcement” will be published in the New Hampton Newspapers and the Nashua Reporter next week.  Interested citizens can complete an application form for the Board and Commission found on the Chickasaw County website or in the Auditor’s Office.  The application should be returned to the Auditor’s Office by October 1, 2013.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included:  maintenance and service of vehicles; maintenance of gravel roads; work orders in various areas; entrance permits in various areas; reviewed inventory; sign repairs as needed; Division II contract rock continues; blading in various areas; mowing gravels; edge rutting on S. Linn Avenue, Boyd blacktop; #3240 county line bridge project opened; V64 pave the week of August 12th; Groves bridge continues, dirt work, riprap this week; pavement markings, hand work continues, etc.

 

Deputy Assessor Ray Armel met with the Board to discuss and review the letter to be sent to the residents in the Village of Bradford regarding the vacation of roads.  Mr. Armel will have the County Attorney review the letter.  It was the consensus of the Board to continue the process.

 

Motion by Zoll, Seconded by Byrne to approve the Fireworks permit for Patricia Van Auken.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Zoll, Seconded by Andersen to approve Cigarette Permit for Abby Lea’s.

Roll Call:  All Ayes.  Motion Carried.

 

Motion by Zoll, Seconded by Byrne to approve Liquor License for Abby Lea’s.

Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Zoll to approve the Suspended Property Tax Certification for FY 14 as per recommendation of the Dept. of Human Services and CPC/TCM/ GA Director Sheila Kobliska.  Roll Call:  All Ayes.  Motion Carried.

 

Supervisor Andersen discussed with the Board of Supervisors appointment notice.  Discussion followed.

 

Motion by Andersen, Seconded by Byrne to publish the “Board of Supervisors Announcement” as presented in the Nashua Reporter and New Hampton Newspapers (the two official newspapers).  Roll Call:  All Ayes.  Motion Carried.

 

A member from the media joined at 10:45 AM.

 

The Board of Supervisors discussed the artifacts at Munson Park. Discussion followed.  The Board will do more research and contact various organizations and discuss it further at the next meeting.

 

Custodian Dave Gorman met with the Board at the Jail Building to discuss the roof.  Also present was Mid-West Roofing Company representative Scott Anderson County Attorney Pat Wegman, and contractor.  Discussion followed.  Scott Anderson will send a written report of his findings and recommendations to the Board. 

 

The Board reviewed Benefit Staff Consultant Brad Johnson proposal for the Health Plan “Phase 2’.  Discussion followed.

 

Motion by Andersen, Seconded by Byrne to accept Brad’s Johnson’s “Phase 2” proposal to provide the essential services regarding health plan bidding and analysis detailed PPO network analysis, health plan benchmarking, and presentation of findings as scheduled for the month of August, September, and October at the rate of $1800 per month and authorize Chairman signature.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Byrne to approve Resolution to amend Departmental Appropriations.  Roll Call:  All Ayes.  Motion Carried.  RESOLUTION TO AMEND DEPARTMENTAL APPROPRIATIONS RESOLUTION NO. 07-22-13-20: WHEREAS, the Board of Supervisors approved a Departmental Appropriations

Resolution on June 18, 2013 for all departments of the fiscal year beginning July 1, 2013 in accordance with Section 331.434, Subsection 6, Code of Iowa, and WHEREAS, the appropriations approved on June 18, 2013 are hereby amended in accordance with the attached sheet, for the following reasons:  Unemployment: increase in the amount of $2000.00; General Services: decrease in the amount of $2000.00 with no increase in current fiscal year taxes. PASSED, APPROVED, AND ADOPTED this 22nd day of July 2013. AYES: /ss/ Rick Holthaus, Tim Zoll, John Andersen, Jason Byrne. NAYS:  None.                                                              ATTEST:  /ss/ Joan E. Knoll, Auditor

 

DEPARTMENT                   BEFORE               INCREASE/                  AFTER

                                         AMENDMENT           DECREASE               AMENDMENT

Unemployment             $          1,000.00               $     2000.00              $          3000.00

General Services           $      556,730.00              $ -   2,000.00              $     554,730.00

SERVICE AREA:

ADMINISTRATION    $   1,460,737.00                             .00              $   1,460,737.00

 

The Board recessed at 12:30 PM and reconvened at 1:00 PM.

 

Sheriff Todd Miller, County Attorney Pat Wegman, Assistant County Attorney Mark Huegel, and via phone conference with Jon K. Swanson, with Gaudineer, Comito & George, and L.L. P. legal counsel for the County met with the Board. 

 

Motion by Byrne, Seconded by Andersen to enter into closed session under IA Code Section 21.5 (1) (c) at 1:10 PM.  Roll Call:  All Ayes.  Motion Carried.  Discussion followed.

 

Motion by Zoll, Seconded by Andersen to exit the closed session at 1:58 PM.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Byrne to adjourn the meeting at 2:16 PM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, July 23, 2013 with the following members present:  Byrne, Zoll, Holthaus, and Andersen.  Absent:  Geerts.    The meeting was called to order by Chairman Holthaus. Mail was opened and distributed. 

 

At 9:50 AM a Joint 28 E Chickasaw-Mitchell Targeted Case Management Board convened at 9:30 AM via conference call:  Present at Chickasaw County was Supervisors: John Andersen, Tim Zoll, Jason Byrne, Rick Holthaus, Auditor Joan E. Knoll.  Present at Mitchell County were Supervisors Joel Voaklander and Stan Walk, Auditor Lowell Tesch, and CPC/TCM director Sheila Kobliska.

 

Sheila reviewed the Therap End User Legal Agreement and the Business Associate Agreement with the Board.

 

Motion by Voaklander, Seconded by Byrne to enter into an agreement with Therap Services, L.L.C. and authorize Chairman Signature.  Roll Call:  Chickasaw County:  All Ayes.  Mitchell County:  All Ayes.   Motion Carried.

 

Motion by Voaklander, Seconded by Byrne to enter into a business associate agreement with Therap Services, L.L. C. and authorize Chairman Signature.  Roll Call:  Chickasaw County:  All Ayes.  Mitchell County: All Ayes.  Motion Carried.

 

Sheila reviewed the cost report and stated that she is working to cut down on the administrative costs.

 

Motion by Voaklander, Seconded by Andersen to adjourn the meeting at 10:08 AM.  Roll Call: Chickasaw County:  All Ayes.  Mitchell County:  All Ayes.  Motion Carried.

 

Rachel Narum, Brian Huinker, and Pam DePuew with Midwest Group Benefits, Inc. met with the Board to review the 2nd quarter statistics.  Also present was Assistant County Attorney Mark Huegel, and Paul Greufe with PJ Greufe & Associates, collective bargaining consultant for the Board.

 

Motion by Andersen, Seconded by Byrne to enter into closed session under section 21.5 (1) (a) at 11:09 A.M.  Roll Call:  All Ayes.  Motion Carried.  Discussion followed.

 

Motion by Andersen, Seconded by Zoll to exit closed session at 12:45 PM.  Roll Call:  All Ayes.  Motion Carried.

 

At 1:00 PM Midwest Group Benefits, Inc. representatives Pam DePuew and Rachel Narum, Paul Greufe, the Board’s collective bargaining consultant from PJ

Greufe & Associates, International Union of Operating Engineer Representative Cheryl Arnold, Union steward Joe Denner and Chauffeurs, Teamsters and Helpers Union Representative Kevin McCombs, and Assistant County Attorney met with the Board.

 

Motion by Andersen, Seconded by Zoll to go into an exempt strategy session according to Iowa Code Section 20 and Section 17.3 at 1:03 PM.  Roll Call:  All Ayes. Motion Carried. 

 

Discussion followed.

 

Motion by Byrne, Seconded by Andersen to exit exempt strategy session at 1:32 PM.

Roll Call:  All Ayes. Motion Carried.

 

Received and filed Jendro Sanitation rural recycling report for the month of July 2013.

 

Received and filed Utica Township Receipts and Disbursements annual report for FY 2012-2013.

 

Received and filed Stapleton Township Receipts and Disbursements annual report for FY 2012-2013.

 

The Board received and filed an IDNR Annual Update for Willow Creek LLC-Fuss Site (ID 57719) in Section 11 of Paris Township located at 17177 200th Street, Elma, IA 50628.

 

The Board received and filed an IDNR Annual Update for Mike Reicks (ID 64781) in Section 33 of Utica Township located at 3052 180th Street, Lawler, IA 52154.

 

The Board received and filed an IDNR Annual Update for AK Family LLC (ID 66865) in Section 17 of Dresden Township located at 2748 Mission Avenue, Fredericksburg, IA 50630.

 

The Board received and filed an IDNR Annual Update for H-C Feeders (ID 60444) in Section 10 of Jacksonville Township located at 2504 140th Street, New Hampton, IA 50659.

 

The Board received and filed an IDNR Annual Update for Roger Treloar (ID 57710) in Section 28 of Fredericksburg Township located at 3061 300th Street, Sumner, IA 50674.

 

Motion by Andersen, Seconded by Byrne to adjourn the meeting at 2:22 PM.  Roll Call: All Ayes. Motion Carried.

 

 

 

 

 ____________________________________

Rick Holthaus, Chairman

Board of Supervisors

 

ATTEST:

 

 

_______________________________________

Joan E. Knoll, Auditor

 

 

 
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