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Home :: Board of Supervisors :: Meeting Minutes November 24, 2014
 
Monday, April 07, 2014 - Tuesday, April 08, 2014

COUNTY BOARD MINUTES APRIL 7 & 8, 2014 The Board convened on Monday, April 7, 2014 at 9:30 AM with all members present: Byrne, Holthaus, Andersen, Geerts, and Zoll. The meeting was called to order by Chairman Holthaus. Mail was opened and distributed. Also present was a member from the media. Motion by Andersen, Seconded by Geerts to approve the agenda for April 7 & 8, 2014. Roll Call: All Ayes. Motion Carried. Motion by Zoll, Seconded by Andersen to approve board minutes of March 31 & April 1, 2014. Roll Call: All Ayes. Motion Carried. Custodian Dave Gorman met with the Board for an update on the Courthouse, Community Services Building and the Jail Building. Also present was Sheriff Todd Miller. Dave Gorman informed the Board that he contacted Mid-West Roofing Company regarding the roofs at the Jail Building and the Community Services Building. Mid-West Roofing Company told Dave Gorman that they would begin the project in the next six weeks. Dave Gorman reported that Sheriff Miller had reported some cracks in the wall of his office. After Dave examined the outside of the building, he determined that the cracks were just in the plaster and not in the structure of the building itself. Chairman Holthaus received and opened 2 quotes for new carpet for the hallway, steps, and interview room at the Jail Building. The bid from Dungey’s Furniture & Floor Coverings was in the amount of $ 1,506.15 and the bid from Midwest Floors LLC (Paul Hackman) was in the amount of $1,442.93. Discussion followed. Motion by Byrne, Seconded by Andersen to accept the quote from Midwest Floors LLC (Paul Hackman) in the amount of $1,442.93 for new carpet for the hallway, steps, and interview room at the Jail Building. Roll Call: All Ayes. Motion Carried. County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included: maintenance and service of vehicles, maintenance of gravel roads; hauling and patching rock; excavators out, opening culverts; removed wings form one ways; motorgraders out, touch blading in various areas; 4-4-14 6 one ways out at 5:45 AM; #39 motor, spare truck, checking out; fixing signs, various areas; fixing mailboxes, various areas; asphalt patch, various roads; Usher’s bridge, sub-structure complete; day labor, box culverts; 5 year construction program, IDOT budget; review budget FY 14; skid loader, delivered this week; rock letting today, etc. Chairman Holthaus received and opened bids for limestone surfacing contracts for Divisions I, II, III, and IV at 10:00 AM. Vendors present included Ron Abbas, representing Paul Niemann Construction; Jim Dohlman, representing Allied Manatts Construction; Chad Wiltgen, representing Wiltgen Construction; Keith Bruening, representing Bruening Rock Products, and Ovey Johnson, County Road Foreman. Motion by Andersen, Seconded by Geerts to approve the recommendation of the County Engineer and authorize Chairman Signature on vendor limestone surfacing contracts with Paul Niemann Const. Co. for $ 269,825.00 for Division 1; Wiltgen Const. for $ 261,624.00 for Division II; Bruening Rock Products for $301,105.35 for Division III; and Allied Manatts for $242,151.00 for Division IV. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Byrne to approve the FY 2015 IDOT Secondary Road 5 Year Construction Program as per recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. Motion by Andersen, Seconded by Zoll to approve the FY 2015 IDOT Secondary Road Budget as per recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. County Engineer Dusten Rolando discussed with the Board the Road Foreman’s Position. Dusten Rolando presented information about a drainage problem on Ivanhoe Avenue south of B22. Discussion followed. The County Engineer has scheduled a meeting with the landowners to discuss possible solutions. Motion by Geerts, Seconded by Zoll to approve the Plum Creek Golf Course Association Liquor License. Roll Call: All Ayes. Motion Carried. Motion by Andersen, Seconded by Geerts to approve the Heart and Home Liquor License. Roll Call: All Ayes. Motion Carried. The Board received and filed an Annual Update for Northwood Creek LLC (ID# 64407) in Section 14 of Paris Township located at 20526 Quail Avenue, Lawler, IA 52154. The Board received and filed an Annual Update for Terry & Steven Schulz-Dayton Site (ID# 63719) in Section 22 of New Hampton Township located at 1947 230th Street, New Hampton, IA 50659. The Board received and filed an Annual Update for Schulz Farm Partnership-Betten Site (ID# Jacksonville) in Section 14 of Jacksonville Township located at 2616 150th Street, Lawler, IA 52154. Motion by Geerts, Seconded by Andersen to adjourn the meeting at 12:05 PM. Roll Call: All Ayes. Motion Carried. The Board convened on Tuesday, April 8, 2014 at 9:30 AM with all the members present: Geerts, Zoll, Holthaus, Andersen, and Byrne. The meeting was called to order by Chairman Holthaus. Mail was opened and distributed. Also present was a member from the media. Sue Breitbach, Treasurer met with the Board to review and seek approval of quarterly report of bank balances for quarter ending March 31, 2014, with discussion following. Motion by Andersen, Seconded by Geerts to approve Treasurer’s Quarterly report of bank balances for quarter ending March 31, 2014, subject to audit. Roll Call: All Ayes. Motion Carried. Motion by Byrne, Seconded by Andersen to approve quarterly reports ending March 31, 2014 for Auditor, Sheriff, and Recorder, subject to audit. Roll Call: All Ayes. Motion Carried. Conservation Director Brian Moore met with the Board for a departmental update. The Conservation Board’s previous meeting was reviewed. Topics include the approval of the annual report; an update on the Gilmore Wapsi Access project and update by Mel Pacovsky, DNR project manager, of the Troyna Wetland restoration and enhancement project (Wapsipinicon River) with estimated costs of approximately $17,900 for water control structures, the construction of earthen dikes, tile search and break; update on some DOT property-the survey is completed with Dept. of Natural Resources and now the matter is in the office of Right of Way for review to be followed by the receipt of a proposed 28E agreement for easement into the property; Board tours are scheduled for July 17th and July 24th at 5:00 PM at the Nature Center; Split Rock Park Chlorination bids were sent to three vendors to get written proposals for retention tank, water meter, switches and valves at an estimated cost of $2000 to $3000; Crop Tree Release at Wapsi Junction-bid notices were sent out to vendors of which 2 vendors walked the property-bid deadline is May 5, 2014 and time frame to complete the project is Sept 2014 to March 2015; Wall Units at the Nature Center-received 3 bids from vendors for the replacement of 7 wall units of which 3 wall units in FY 13-14 and 4 wall units in FY 14-15: Johnson Systems $30,450 or $4,350 per unit; Geerts Plumbing and Heating $27,497.59 or $3,922 per unit and Mick Gage Plumbing and Heating $25,935 or $3,705-Brian Moore will contact the vendor; Water supply at Airport Lake-need to replace line and install new pump-waiting for a DNR construction permit-Project costs of the project is as follows: boring and installing line $5,400 and install a 5 horse pump no cost yet and engineering survey $1,700; Haus park is not completed yet due to weather; etc. The Board allowed claims. Motion by Geerts, Seconded by Andersen to adjourn the meeting at 12:10 PM. Roll Call: All Ayes. Motion Carried. A department head meeting met on Wednesday, April 9, 2014 at 9:00 AM at the Community Services Building. Present were: Kathy Babcock, Todd Miller, Dave Jacobsen, Dave Gorman, Cindy Messersmith, Sue Breitbach, Dusten Rolando, John Andersen, Joan Knoll and a member from the media. ____________________________________ Rick Holthaus, Chairman Board of Supervisors ATTEST: ___________________________________ Joan E. Knoll, Auditor
 
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