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Monday, June 09, 2014 - Tuesday, June 10, 2014

COUNTY BOARD MINUTES

JUNE 9 & 10, 2014

 

The Board convened on Monday, June 9, 2014 at 9:30 AM with all members present:

Byrne, Holthaus, Andersen, Geerts, and Zoll.  The meeting was called to order by Chairman Holthaus.  Mail was opened and distributed.   Also present was a member from the media.

 

Motion by Byrne, Seconded by Geerts to approve agenda for June 9 & 10, 2014. Roll Call: All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Byrne to approve board minutes of June 2 & 3, 2014.   Roll Call:  All Ayes.  Motion Carried.

 

Heritage Residence Administrator Tori Reicherts and Prairie View Management Inc. Representative Sylvia Mork met with the Board to discuss bills for the Heritage Residence and to

discuss the energy audit for the Heritage Residence.  Also present was Ken Rasing and CPC/TCM/GA Director Sheila Kobliska.  Discussion followed.  The Board agreed to take care of the $571.17 bill by paying that amount toward the $2,167.00 Mick Gage Plumbing & Heating, Inc. bill.  Also Sylvia Mork informed the Board that she was going to get some cost estimates from Mick Gage Plumbing & Heating, Inc., with respect to some of the items identified in the energy audit.

 

County Engineer Dusten Rolando met with the Board to discuss road departmental activities.   Topics included:  maintenance and service of vehicles; maintenance of gravel roads; two summer employees started on June 2, 2014; durapatching V-18; signing V-21 and repairs, signs taken to Alta Vista for Alta Vista Days; blades out, spot rocking, dust control permits; mowing paved roads, concrete patching V-21 south of 346 (Hickory Avenue); Ushers Bridge, forming rails excavating contractor started-river came up and stopped excavating water up; office work-Usher’s Bridge, Day labor projects; staked 2 day labor projects (Windsor, Pembroke), etc.

 

Custodian Dave Gorman met with the Board to discuss the sale of the old pop machine.

Discussion followed.  It was the consensus of the Board to place a “For Sale” ad in the local newspapers.

 

HR Consultant Paul Greufe met with the Board to discuss and review the revisions to the Chickasaw County Handbook.  Also present Cindy Messersmith, Dusten Rolando, Ray Armel, Donna Geerts, Sue Breitbach, John Murray, and Sheila Kobliska.  Discussion followed.  It was the consensus of the Board to defer taking any action at this time and schedule another meeting at a later date.  Supervisor Byrne and HR Consultant Paul Greufe attended another meeting at Noon.

 

Motion by Andersen, Seconded by Zoll to approve Resolution for Interfund Operating Transfer.  Roll Call:  All Ayes.  Motion Carried. RESOLUTION 06-9-14-17 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Ambulance Fund  during the FY 2014-2015 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.  The total maximum transfers from the General Basic Fund to the Ambulance Fund for the fiscal year beginning July 1, 2014 shall not exceed $12,500.  2.  The amount of any transfer shall not exceed available fund balances in the transferring fund.  3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers.  PASSED, APPROVED, and adopted this 9th day of June, 2014 the vote thereon being as follows:  AYES: /ss/ Rick Holthaus, Jason Byrne, John Andersen, Steve Geerts, Tim Zoll.  NAYS:

ATTEST: /ss/ Joan E. Knoll, Auditor

 

Motion by Geerts, Seconded by Andersen to approve Resolution for Interfund Operating Transfer.  Roll Call:  All Ayes.  Motion Carried. RESOLUTION 06-9-14-18  RESOLUTION FOR INTERFUND OPERATING TRANSFER  WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Ambulance Fund during the FY 2014-2015 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and  NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.  The total maximum transfers from the Rural Services Basic Fund to the Ambulance Road Fund for the fiscal year beginning July 1, 2014 shall not exceed $12,500.00. 2.  The amount of any transfer shall not exceed available fund balances in the transferring fund. 3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 9th day of June, 2014 the vote thereon being as follows: AYES: /ss/ Rick Holthaus, Jason Byrne, John Andersen, Steve Geerts, Tim Zoll.  NAYS:  ATTEST: /ss/ Joan E. Knoll, Auditor

 

Motion by Andersen, Seconded by Geerts to approve Resolution for Interfund Operating Transfer.  Roll Call:  All Ayes.  Motion Carried. RESOLUTION NO. 06-9-14-19 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the General Supplemental Fund during the FY 2014-2015 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.  The total maximum transfers from the General Basic Fund to the General Supplemental Fund for the fiscal year beginning July 1, 2014 shall not exceed $200,000. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund.  3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers.  PASSED, APPROVED, and adopted this 9th day of June, 2014 the vote thereon being as follows: AYES: /ss/ Rick Holthaus, Jason Byrne, John Andersen, Steve Geerts, Tim Zoll.  NAYS:  ATTEST: /ss/ Joan E. Knoll, Auditor

 

Motion by Zoll, Seconded by Andersen to approve Resolution for Interfund Operating Transfer.  Roll Call:  All Ayes.  Motion Carried.  RESOLUTION 06-9-14-20  RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Secondary Road Fund during the FY 2014-2015 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the Rural Services Basic Fund to the Secondary Road Fund for the fiscal year beginning July 1, 2014 shall not exceed $1,450,064.00. 2.  The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 9th day of June, 2014 the vote thereon being as follows: AYES: /ss/ Rick Holthaus, Jason Byrne, John Andersen, Steve Geerts, Tim Zoll.  NAYS:  ATTEST: /ss/ Joan E. Knoll, Auditor

 

Motion by Geerts, Seconded by Andersen to approve Resolution for Interfund Operating Transfer. Roll Call: All Ayes.  Motion Carried. RESOLUTION 06-9-14-21  RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Economic Development-GB Fund to the Chickasaw County Tourism Fund during the FY 2014-2015 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.  The total maximum transfers from the Economic Development-GB Fund to the Chickasaw County Tourism Fund for the fiscal year beginning July 1, 2017 shall not exceed 7,500.00. 2.  The amount of any transfer shall not exceed available fund balances in the transferring fund. 3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers.  PASSED, APPROVED, and adopted this 9th day of June, 2014 the vote thereon being as follows: AYES: /ss/ Rick Holthaus, Jason Byrne, John Andersen, Steve Geerts, Tim Zoll.  NAYS:  ATTEST: /ss/ Joan E. Knoll, Auditor

 

 

Motion by Andersen, Seconded by Geerts to approve Resolution for Departmental Appropriations.  Roll Call:  Ayes: Geerts, Byrne, Andersen, Holthaus.  Nays: Zoll.  Motion Carried.  RESOLUTION NO. 06- 9-14-22  APPROPRIATIONS RESOLUTION WHEREAS, it is desired to make appropriations for all officers and departments for the fiscal year beginning July 1, 2014, in accordance with Section 331.434, Subsection 6, Code of Iowa. NOW THEREFORE, BE IT RESOLVED by the Chickasaw County Board of Supervisors of Chickasaw County, Iowa, as follows: Section 1.  The amounts itemized by fund and by department or office is hereby appropriated as per adopted budget.  Section 2.  Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute authorization for the department or officer to make expenditures or incur obligations from the itemized fund, effective July 1, 2014.  Section 3.  In accordance with Section 331.437, Code of Iowa, no department or officers shall expend or contract to expend any money or incur any liability, or enter into any contract which by its terms involves the expenditures of money for any purpose in excess of the amounts appropriated pursuant to this Resolution.  Section 4.  If at any time during the 2014/2015 budget year the Auditor ascertains that the available resource of a fund that year will be less than said funds total appropriation, the Auditor shall immediately so inform the Board of Supervisors and recommend appropriate corrective action. Section 5.  The Auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which account shall indicate the amount of the appropriation, the amount charged thereto, and the encumbered balance.  The Auditor shall report the status of such accounts to the applicable departments and officers monthly or quarterly during the fiscal year 2014/2015.  Section 6.  All appropriations authorized pursuant to this Resolution lapse at the close of business on June 30, 2015. PASSED, APPROVED, AND ADOPTED this 9th day of June, 2014, the vote thereon being as follows:  AYES: /ss/ Rick Holthaus, Jason Byrne, John Andersen, Steve Geerts.  NAYS: /ss/ Tim Zoll.  ATTEST: /ss/ Joan E. Knoll, Auditor

2014-2015 DEPARTMENT BUDGET APPROPRIATIONS ALLOWED

BOARD OF SUPERVISORS:                 $   212,919.00

AUDITOR/ELECTIONS:                        $   352,774.00

TREASURER:                                         $    347,617.00

COUNTY ATTORNEY:                         $    280,594.00

SHERIFF:                                                $ 1,330,020.00

RECORDER:                                          $    145,975.00

SECONDARY ROAD:                          $ 5,103,845.00                          

VETERANS AFFAIRS:                        $      46,014.00

CONSERVATION:                               $    419,993.00

PUBLIC HEALTH & HOME CARE    $ 1,326,895.00

       SERVICES:

WEED COMMISSIONER                     $           400.00

DEPT. OF HUMAN SERVICES:          $       10,855.00

CARE FACILITY:                                 $       15,498.00

STATE DHS:                                         $       14,900.00

MEDICAL EXAMINERS:                    $        35,848.00

COUNTY ASSISTANCE:                     $        61,981.00

CLERK OF COURT:                             $        86,200.00

SANITATION:                                      $      122,353.00

LIBRARIES:                                          $       104,993.00

AMBULANCE:                                     $        25,000.00

LAW ENFORCEMENT BLDG. (JAIL):$        42,075.00

COMMUNITY SERVICES BLDG:       $         28,125.00

OLD VET BUILDING:                           $           4,625.00

TOWNSHIP CLERK/TRUSTEES:         $            4,775.00

GENERAL SERVICES:                          $        636,955.00

 

DATA PROCESSING:                            $         227,800.00

HAZ MAT WASTE:                                $             6,220.00 

FAIR & 4-H:                                                     18,750.00

SANITARY LANDFILL:                                 32,600.00          

ASSESSOR:                                            $          435,224.00

UNEMPLOYMENT:                              $            10,000.00

DOMESTIC ANIMAL:                          $             1,000.00

COUNTY MENTAL HEALTH:                    826,238.00

MH-DD BLDG:                                      $              8,445.00 

CHICK – MITCH:                                  $          426,356.00

CONSERVATION ENHANCEMENT:  $           35,000.00       

SCHROEDER STEWARSHIP FUND    $                 700.00

EMER. MGEMENT COMMISSION:     $          274,834.00

E-911:                                                       $          115,900.00

COUNTY E-911 DATA BASE:              $            12,953.00

RECORDER’S SURCHARGE                $              3,000.00

RECYCLING:                                          $            20,252.00

CIVIL SERVICES COMMISSION         $                 600.00

LAND USE:                                              $             28,476.00

SAUDE:                                                    $              2,100.00

K-9 UNIT                                                  $               9,800.00

DARE ACCOUNT:                                  $                  450.00       

CHICKASAW CO. TOURISM                $             17,300.00

NON DEPARTMENTAL:                        $           123,000.00

 

Motion by Geerts, Seconded by Andersen to adjourn the meeting at 12:30 PM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, June 3, 2014 at 9:15 AM with all members present:  Geerts, Zoll, Holthaus, Byrne, and Andersen.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed. Also present was a member from the media.

 

The Joint 28 E Chickasaw-Mitchell Targeted Case Management Board meeting convened at 9:15 AM via conference call:  Present at Chickasaw County were Supervisors John Andersen, Tim Zoll, Jason Byrne, Rick Holthaus, Steve Geerts, and Auditor Joan E. Knoll.   Present at Mitchell County were Supervisors Joel Voaklander and Stan Walk, Shannon Paulus, Auditor Lowell Tesch, CPC/TCM director Sheila Kobliska and members from the media and the public.

 

Sheila Kobliska reviewed with the Board the Chickasaw-Mitchell Case Management projected cost report for FY15.

 

Motion by Walk, Seconded by Byrne to approve and authorize Chairman Signature on the Chickasaw-Mitchell Case Management projected cost report for FY15.  Roll Call:  Chickasaw County:  All Ayes.   Mitchell County:  All Ayes.   Motion Carried.

 

Motion by Andersen, Seconded by Paulus to adjourn the meeting at 9:27 AM.  Roll Call:

Chickasaw County:  All Ayes.  Mitchell County:  All Ayes.  Motion Carried.

 

 

Motion by Geerts, Seconded by Byrne to open the public hearing at 9:30 AM for IDNR construction Permit Application for Lantow Site 1, Owner, Harold & Karen Lantow in Section 12-94-12, Dresden Township.  Roll Call:  All Ayes.  Motion Carried. 

 

Present for the hearing for Ken Rasing on behalf of the County; Karen and Harold Lantow and Brian Ratland on behalf of Pinnacle Group.  No written or oral comments had been received from the public.

 

At first the Lantow’s assumed that they needed to complete the Master Matrix and that later, after the Board of Supervisors had posted the Notice of Public Hearing on the matter that the Lantow’s learned that they did not need to complete the Master Matrix process and so they withdrew that document.  The Board held the hearing because it had been already posted but there was no action that the Board could take one way or another on the matter since the Lantow’s met the criteria for going ahead with the process according to IDNR rules and State law. The 1980 barn still is being utilized and therefore the expansion project was approved by the Department of Natural Resources. The size of the building is 100 x 100.  The construction will start approximately after July 16, 2014.  Roll Call:  All Ayes.  Motion Carried. 

 

Motion by Byrne, Seconded by Zoll to close the hearing at 9:39 A.M.

 

The Board proceeded to canvass the Primary Election held on June 3, 2014.

 

Motion by Andersen, Seconded by Zoll to approve the canvass of Primary Election held on June 3, 2014 and authorize Auditor to certify results to the State and record in permanent Election Register.  Roll Call:  All Ayes. Motion Carried.

 

The Board received and filed an annual update management plan for Schulz Farm Partnership-Home Farm (ID# 58254) in Section 15 of New Hampton Township located in 2581 220th Street, New Hampton, IA 50659.

 

The Board received and filed an annual update management plan for Schulz Farm Partnership-South Farm (ID# 62397) in Section 22 of New Hampton Township located in 2271 Pembroke Avenue, New Hampton, IA 50659.

 

The Board received and filed an annual update management plan for Prime Feeders, Inc. (ID# 64673) in Section 35 of Jacksonville Township located in 2671 190th Street, New Hampton, IA 50659.

 

Motion by Andersen, Seconded by Zoll to adjourn the meeting at 11:45AM.  Roll Call: All Ayes. Motion Carried.

 

 

 

____________________________________

Rick Holthaus, Chairman                                                                                                                                               Board of Supervisors

 

ATTEST:

 

 

 

 

____________________________________

Joan E. Knoll, Auditor

 

 

 

 

 

 

 

 

 

 

 

 

 

 
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