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Monday, August 11, 2014 - Tuesday, August 12, 2014

COUNTY BOARD MINUTES

AUGUST 11 & 12, 2014

 

The Board convened on Monday, August 11, 2014 at 9:00 AM with all members present:

Byrne, Holthaus, Andersen, Geerts, and Zoll.  The meeting was called to order by Chairman Holthaus.  Mail was opened and distributed.   

 

Motion by Zoll, Seconded by Geerts to approve agenda for August 11 & 12, 2014. Roll Call: All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Geerts to approve board minutes of August 4 & 5, 2014.   Roll Call:  All Ayes.  Motion Carried.

 

The Board received one bid for a new steel roof for shop at the Heritage Residence.  Discussion followed. The Board deferred action until the next meeting.         

 

County Engineer Dusten Rolando met with the Board to discuss road departmental activities.   Topics included:  maintenance and service of vehicles; maintenance of gravel roads; work orders, driveways and crossroads in various areas; entrance permits in various areas; ditch cleaning permits in various areas; cleaned shop; removed detour signs on B57; sign repair in various areas; Division 2 and 3 contract rock completed; edge rutting in the southwest corner; blading gravels; mowing gravels; #3230 day labor bridge, east abutment; erosion control, field rock, concrete; Usher’s bridge guardrail completed and opened on Monday, August 4th; rock gradations at Jackson quarry; staking, day labor projects; box culverts, day labor projects August 20th and 29th; revised handbooks given to each employee, etc.

 

Doug Welton met with the Board to discuss a contract with 20/20 FX for computer service hours.  Doug Welton informed the Board that the County on average was contracting about 100 computer services hours between the Public Health and Home Care Services Department, Sheriff’s Department and Courthouse.  The Board deferred action until the next meeting.

 

Motion by Geerts, Seconded by Andersen to approve the Fireworks permit for Brett Ohm.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Geerts, Seconded by Byrne to acknowledge the resignation of Elizabeth Pickar as homemaker aide effective August 17, 2014.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Byrne  to approve the Certification of Abstract of Taxes and Tax list for 2013 assessment collectible FY 2014-2015 as recommended by the County Auditor and County Treasurer.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Geerts, Seconded by Byrne to approve the Fireworks permit for Julie Gorman.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Geerts to adjourn the meeting at 11:50 AM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, August 12, 2014 at 9:30 AM with all members present:  Geerts, Zoll, Holthaus, Byrne, and Andersen.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed. Also present was a member from the media.

 

The Joint 28 E Chickasaw-Mitchell Targeted Case Management Board meeting convened at 9:30 AM via conference call:  Present at Chickasaw County were Supervisors John Andersen, Tim Zoll, Jason Byrne, Rick Holthaus, Steve Geerts, and Auditor Joan E. Knoll, and a member from the media.   Present at Mitchell County were Supervisors Joel Voaklander and Stan Walk, Shannon Paulus, Auditor Lowell Tesch, CPC/TCM director Sheila Kobliska and members from the media and the public.

 

The Boards reviewed the quote from CDW-G in the amount of $1,824.51 for the purchase of 6 monitors, 1 laptop, and office home and business software package for the Chickasaw-Mitchell Case Management offices.  Discussion followed.

 

Motion by Walk, Seconded by Byrne to approve the purchase of 6 monitors, laptop and office home and business software package  from CDW-G in the amount of $1,824.51 for the Chickasaw-Mitchell Case Management offices.  Roll Call:  Chickasaw County:  All Ayes.   Mitchell County:  All Ayes.   Motion Carried.

 

Motion by Byrne, Seconded by Paulus to adjourn the meeting at 9:36 AM.  Roll Call:

Chickasaw County:  All Ayes.  Mitchell County:  All Ayes.  Motion Carried.

 

Data Processing Manager Doug Welton met with Board to review the Contract with 20/20 FX. 20/20 FX would provide 100 hours computer services at the rate of $50.00 per hour.  If Chickasaw County exceeds 100 hours, the rate would be $55.00 per hour for each hour after the 100 hours.

 

Motion by Andersen, Seconded by Geerts to enter into a contract with 20/20FX at $50.00 per hour to provide 100 hours computer services as recommended by Data Processing Manager.  Roll Call:  All Ayes.  Motion Carried.

 

IGHCP via phone conference discussed with the Board the Affordable Care Act (ACA) tracking and Compliance with IRS.  Discussion followed.  IGHCP will continue to update the Board.

 

Tom Schuetz and Tom Hemmen with Group Services, Inc. via phone conference met with the Board to discuss Affordable Care Act tracking.  In April 2014, Mr. Schuetz presented to the Board two technology audits to review our current software program to determine the capability of the technology to provide the necessary data and reporting to maintain and be in compliance with the ACA (Health Care Reform).  Discussion followed.  Group Services Inc. will review our current system and conference with our vendor as necessary to determine the capability of our technology to provide the necessary data and reporting for Chickasaw County to maintain compliance with Affordable Health Care (ACA).  Upon completion of the review, Group Services Inc. will provide an ACA Compliance Executive Report advising whether our current system will meet ACA requirements.

 

Motion by Byrne, Seconded by Andersen to enter into a contract with Group Services, Inc. in the amount of $1500.00 for Affordable Health Care (ACA) Compliance Audit. Roll Call:  All Ayes. Motion Carried.

 

Ken Rasing met with the Board to discuss the roof for shop at the Heritage Residence.

 

Motion by Andersen, Seconded by Zoll to table the discussion and possible action on the roof for the shop at the Heritage Residence until the next meeting.  Roll Call:  All Ayes.  Motion Carried.

 

The Board allowed claims.

 

Received and filed Jendro Sanitation rural recycling collection report for the month of August 2014.

 

Received and filed Deerfield Township Annual Summary Statement of Receipts and Disbursement Report for FY 2013-2014.

 

The Board received and filed a short form annual updates for Randy Bruess & Charles Hadacek (ID # 64009) in Section 36 of Utica Township located at 3352 120th St., Waucoma, IA 52171

 

The Board received and filed a short form annual updates for Gary Gorman (ID # 57703) in Section 33 of Jacksonville Township located at 2435 180th Street, New Hampton, IA 50659.

 

Motion by Andersen, Seconded by Zoll to adjourn the meeting at 12:15 PM.  Roll Call:  All Ayes.  Motion Carried.

 

 

 

 

 

 

____________________________________

Rick Holthaus, Chairman    

Board of Supervisors

 

ATTEST:

 

 

 

___________________________________

Joan E. Knoll, Auditor

 

 

 

 
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