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Monday, October 13, 2014 - Tuesday, October 14, 2014

 

COUNTY BOARD MINUTES

OCTOBER 13 & 14, 2014

 

The Board convened on Monday, October 13, 2014 at 9:30 AM with all members present:

Byrne, Holthaus, Andersen, Geerts, and Zoll.  The meeting was called to order by Chairman Holthaus.  Mail was opened and distributed.   A member from the media was also present. 

 

Motion by Andersen, Seconded by Geerts to approve agenda for October 13 & 14, 2014 with the transition of the 11:00 AM appointment and the addition on a 10:30 AM appointment scheduled for October 14, 2014.  Roll Call: All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Byrne to approve board minutes of October 6 & 7, 2014.   Roll Call:  All Ayes.  Motion Carried.

 

CPC/TCM/GA director Sheila Kobliska met with the Board to discuss a tax suspension for a county client.  Discussion followed.

 

Motion by Geerts, Seconded by Andersen to suspend the property taxes for county client for FY 2014-2015.  Roll Call:  All Ayes. Motion Carried.

 

Kendall Rosauer with Riley’s Inc. met with the Board to discuss/review the quote for the purchase of a new copier for the Auditor’s Office.  Discussion followed.

 

Motion by Andersen, Seconded by Byrne to purchase a CS-3510i with the following additional options: 2-500 sheet paper feed assembly with stand, fax board option to allow to fax or network fax and dual rate scan document feeder for the Auditor’s Office in the amount of $6,750 from Riley’s Inc.  Roll Call:  All Ayes.  Motion Carried.             

 

County Engineer Dusten Rolando met with the Board to discuss road departmental activities.   Topics included:  maintenance and service of vehicles; maintenance of gravel roads; V-48 continues for crossroad pipes; entrance permits in various areas; mowed lawn at the New Hampton shop, Nashua, Lawler and Saude; sign closures on V-48; mowed gravels; edge rutting on Waucoma Road; blading gravels in various locations; crack filling in various locations; V-48 concrete patching over culverts; culvert design; paperwork, closure, on Usher’s bridge; V-48 plans next year’s paving; survey work; bridge inspection with Calhoun Burns review; safety meeting in Waverly; applications for equipment operator, interviews; etc.

 

Motion by Geerts, Seconded by Zoll to approve the renewal of the Adopt a Highway permit for the Ionia Volunteer Fire Department to remove litter along V-14 from Highway 18 south to 230th Street.  Roll Call:  All Ayes.  Motion Carried.

 

Sue Breitbach, Treasurer met with the Board to review and seek approval of quarterly report of bank balances for quarter ending September 30, 2014, with discussion following.

 

Motion by Byrne, Seconded by Geerts to approve Treasurer’s Quarterly report of bank balances for quarter ending September 30, 2014, subject to audit.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Zoll to approve quarterly reports ending September 30, 2014 for Auditor, Sheriff, and Recorder, subject to audit.  Roll Call:  All Ayes. Motion Carried.

 

Supervisor Holthaus gave an update on Crane Valley Baptist Cemetery rededication on Sunday, October 12, 2014. Mr. Holthaus informed the Board that approximately 60 people attended the

Rededication.

 

County Attorney Pat Wegman and Assistant County Attorney Mark Huegel met with the Board to review an agreement for the removal of fallen timber located on the Jenn Timber Property.  Also present was Conservation Director Brian Moore.  Discussion followed.

 

Motion by Andersen, Seconded by Byrne to enter into an agreement with Rodney Hanawalt for the removal of fallen timber on the Jenn Timber Property as described in the agreement.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Geerts to approve Resolution 10-13-14-33 and authorize Chairman Signature.   Roll Call:  All Ayes. Motion Carried.  RESOLUTION NO. 10-13-14-33  RESOLUTION AUTHORIZING THE CHAIRMAN OF THE BOARD OF SUPERVISORS OF CHICKASAW COUNTY TO SIGN AN AGREEMENT WITH RODNEY HANAWALT AUTHORIZING HANAWALT TO REMOVE THE FALLEN TIMBER LOCATED ON THE REAL ESTATE OWNED BY THE COUNTY KNOWN AS JENN TIMBER  WHEREAS, Chickasaw County, Iowa owns real estate within the County known as Jenn Timber, and  WHEREAS, located within Jenn Timber there are fallen timber of no value to Chickasaw County, and WHEREAS, Rodney Hanawalt has offered to enter into an agreement with Chickasaw County for the removal of the fallen timber in Jenn Timber.  Said agreement is attached and incorporated herein as though set forth verbatim.    NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa that the Chairman of the Board of Supervisors is authorized to sign the attached agreement for the removal of fallen timber located in the Jenn Timber and Rodney Hanawalt.  PASSED AND APPROVED on the 13th day of October, 2014.  /ss/ Rick Holthaus, Chairman   ATTEST: /ss/ Joan E. Knoll, Auditor.  

Agreement.   This agreement herein after referred to as “Agreement” is made and entered into this 13th day of October, 2014, by and between the Chickasaw County Board of Supervisors hereinafter referred to as “County” and Rodney Hanawalt, hereinafter referred to as “Hanawalt”. Chickasaw County owns the following described real estate located in Chickasaw County, Iowa described as: The North fractional one-half of the Northwest Quarter of the Southwest Quarter of Section Six, Township Ninety-five, Range Thirteen, West of the Fifth P.M. in Chickasaw County, Iowa Also known as Jenn Timber hereinafter referred to “Jenn Timber”. That on the above describe property owned by County, there are fallen timber with no value to Chickasaw County. That Hanawalt has contacted the County and is desirous to remove the fallen timber contained on the above described County property at no expense to the County. That the parties agree as follows: 1. Hanawalt is hereby authorized to remove only the fallen timber on the property owned by County known as Jenn Timber. 2.  Hanawalt shall remove said fallen timber by March 15, 2015. 3.  Hanawalt shall be responsible for all expenses related to the removal of the fallen timber located within Jenn Timber. 4. Hanawalt shall not injure or otherwise disrupt the remaining standing timber located within Jenn Timber. 5. Hanawalt assumes all risk for any injury to himself, employee, independent contractor, agent or volunteer assisting him in cutting and removing the fallen timber. Hanawalt, as part of this Agreement, agrees to indemnify, defend and hold harmless the County from or against any claim, cause of action, suits, liability damages, and costs of any litigation or future lawsuits in relation to the subject under the Agreement referred to herein above related to the property owned by County. In addition to, and not in limitation of the indemnification otherwise provided for herein, Hanawalt hereby further agrees to hold harmless and indemnify the County against any and all expenses (including attorney fees), witness fees, damages, judgments, fines and amounts paid in settlement and any other amount that the County may become legally obligated to pay because of any claim or claims made against or by it in connection with any threatened, contemplated or completed action, suit or proceeding, whether civil, criminal, arbitrational, administrative or investigative to which the County is, or becomes a party or has threatened to be made a party as a result of actions of Hanawalt, connected with the removal of the said timber from the County property. Hanawalt shall further provide proof of liability insurance in the amount of One Million Dollars ($1,000,000.00) naming the County as additional insured covering all actions of Hanawalt, his employees or agents, in the process of the removal of the following timber located on property owned by County. This writing, including any addendum attached thereto, contains the entire agreement of the parties and there are no other promises, conditions, understandings or other agreements, whether oral or written, related to the subject matter of this Agreement.  This Agreement may be modified or amended in writing, if the writing is signed and dated by the parties obligated under the Agreement. /ss/ Rodney Hanawalt 10/14/ 2014 /ss/ Rick Holthaus, Chairman Chickasaw County Board of Supervisors 10/13/2014 /ss/ Joan E. Knoll Chickasaw County Auditor 10/13/2014.

 

County Attorney Pat Wegman asked the Board if the 1:00 PM meeting could be postponed due to Ken Rasing attending a funeral. 

 

Motion by Andersen, Seconded by Geerts to postpone the 1:00 PM Strategic Planning Session and reschedule the meeting for Monday, October 27, 2014 at the Law & Emergency Management Center.  Roll Call:  All Ayes.  Motion Carried.

 

The Board received and filed a short form annual updates for Gerald Lynch-Bodensteiner Site (ID # 58597) in Section 27 of Utica Township located at 1779 Vanderbilt Avenue, Lawler, IA 52171.

 

Motion by Andersen, Seconded by Geerts to adjourn the meeting at Noon.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, October 14, 2014 at 9:30 AM with all members present:  Geerts, Zoll, Holthaus, Byrne, and Andersen.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.    A member from the media was also present. 

 

Ken Rasing met with the Board to discuss the aviary at the Heritage Residence.  Discussion followed.

 

Ken Rasing informed the Board that the dimensions of the aviary are 8 foot long by 6 foot 2 inches tall and 2 foot 9 inches deep.  General consensus was to allow Ken Rasing to advertise the aviary on the social media for $200 or best offer and update the Board at a later date on the progress of the project.                  

 

Assessor Doug Welton and Deputy Assessor Ray Armel met with the Board to discuss the Mel Johnston property.  Also present was Mel Johnston and Treasurer Sue Breitbach.  Mr. Johnston addressed his concern of a particular parcel that was not included as part of his property and that a prior deceased owner is being assessed/taxed for the property in question.  Deputy Assessor Ray Armel presented to the Board a history of the parent properties’ ownership trail and that the property in question was omitted from an earlier deed and that the actual ownership has not been transferred.  General consensus was to allow the tax sale process to go forward and clear up the ownership concern through the issue of a tax sale deed followed by a quit claim deed.

 

The Board discussed the FY 2014-2015 County Budget Amendment.

 

At the October 7, 2014 Board meeting, Supervisor Andersen reviewed with the Board the Adolph Munson Park Report from the Iowa State Historical Association Technical Assistance Network (TAN) consultant Christina Kastell.  Ms. Kastell was hired by the Board to evaluate the artifacts and objects housed in the Adolph Munson Park structures (including those of the log cabin) as a starting point for determining how to dispose of these objects and artifacts or otherwise deal with them. The report included Ms. Kastell’s findings and several recommendations.

 

Motion by Andersen, Seconded by Byrne to adopt the recommendations as presented in the Adolph Munson Park Technical Assistance Network (TAN) report and that the Board establish a task force to develop and execute a work plan to implement these recommendations reporting periodically to the Board on progress as directed by the Board of Supervisors.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Geerts that the Adolph Munson Park task force include two members of the Board of Supervisors and at least one representative of the Carnegie Cultural Center, one representative from the New Hampton Public Library, one representative from the Chickasaw County Libraries, one representative of the Chickasaw County Historical Society (Old Bradford Pioneer Village and Museum), one representative or employee of the Conservation Board, and two-at-large members, with the option of the task force to name at least one non-voting member who has expertise in buying and selling of the kinds of antique artifacts and objects that are currently owned by the County.  Roll Call:  All Ayes.  Motion Carried.

 

Sheriff Todd Miller and Chief Deputy Marty Hemann met with the Board to discuss the jail supervisor position. Also present was Deputy Sheriff Reed Palo.  The Board reviewed the job description. Discussion followed.  The Board deferred action until after the next Strategic Planning session scheduled October 27, 2014 at Law & Emergency Management Center.

 

Also Sheriff Miller reviewed the quote for a new vehicle for the sheriff’s department. Quote received by Vern Laures Auto Center Inc in the amount of $27,756.00.

 

Motion by Andersen, Seconded by Geerts to accept the quote from Vern Laures Auto Center Inc in the amount of $27,756 for a new 2015 Durango as per the recommendation of the Sheriff.  Roll Call:  All Ayes.  Motion Carried.

 

Sheriff Miller also discussed the options for the replacement of a vehicle and equipment for the Sheriff’s Department.  Discussion followed

 

Motion by Geerts, Seconded by Byrne to purchase a vehicle from Missouri State Highway Patrol for a 2011 or 2012 Dodge Charger utilizing the insurance carrier reimbursement check in the amount of $17,300 as per the recommendation of the Sheriff.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Geerts, Seconded by Byrne to accept the quote from EMS-One Electronic Engineering in the amount of $4,244.00 for the replacement and installation of all equipment.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Byrne to accept the quote from Digital-Ally not exceeding $4,325.00 for sheriff equipment as per the recommendation of the Sheriff.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Geerts to adjourn the meeting at 1:15 PM.  Roll Call: All Ayes. Motion Carried.

 

 

____________________________________

Rick Holthaus, Chairman                                                                                                                                               Board of Supervisors

 

ATTEST:

 

 

 

___________________________________

Joan E. Knoll, Auditor

 
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