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Monday, November 17, 2014 - Thursday, November 20, 2014

 

COUNTY BOARD MINUTES

NOVEMBER 17-20, 2014

 

The Board convened on Monday, November 17, 2014 at 9:30 AM with all members present:

Byrne, Holthaus, Andersen, Geerts, and Zoll.  The meeting was called to order by Chairman Holthaus.  Mail was opened and distributed.   A member from the media was also present and Dan Carolan as an observer.

 

Motion by Geerts, Seconded by Byrne to approve agenda for November 17-20, 2014. Roll Call: All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Byrne to approve board minutes of November 10 & 11, 2014.   Roll Call:  All Ayes.  Motion Carried.

 

Ken Rasing met with the Board to discuss courthouse security.   Also present were Security Technicians Dave Burger and Paul Burger with RC Systems-Radio Communications.  Ken Rasing proposed that the Board consider the following plan that would include the installation of nine (9) cameras in the Courthouse and the replacement of the video recorder at the Sheriff’s Department.  Mr. Burger informed the Board that the current digital video recorder located at the Sheriff’s office is at the maximum capacity with 16 cameras, the recorder is 6 years old, and the warranty has expired. The current digital video recorder would be replaced with a network video recorder.  RC Systems will give Ken Rasing a written proposal to present to the Board at a later date.  Ken Rasing will also contact Homeland Security to do a security inspection on the Courthouse.  Ken Rasing will continue to update the Board on the progress of the project.

 

County Engineer Dusten Rolando met with the Board to discuss road departmental activities.   Topics included:  maintenance and service of vehicles; maintenance of gravel roads; work orders wrapping up at various locations, 11-11-14 5 one ways out from 6-10:00 AM; permits various areas, entrances; 11-15-14 6 one ways out from 1-5, 6 PM; 11-16-14 6 one way out from 5:30-12:30 pm; mix sand/salt this week; start putting wings on trucks this week; Tim Glaser started today; out today with one ways cleaning up; signing, took down V-48 detour signs; putting on motorgraders, snow equipment; snow fence posts, putting up; cold mix patching on V-48, west and south of Alta Vista; putting chains on motorgraders; annual report, IDOT, submittals; structural culverts, day labor projects; final plan submittals, V-48, pavement markings; potential for 4-5 project bridge crew; etc.  Engineer Rolando also discussed the need to replace the retiring bridge crew foreman.

 

Motion by Geerts, Seconded by Zoll to open the public hearing at 11:01 AM for the amendment to the county budget for FY 2014-2015. Roll Call:  All Ayes. Motion Carried.   Also present were Dusten Rolando, Ken Rasing, Todd Miller and Kerri Miller.

 

No written or verbal comments from the public.

 

Motion by Byrne, Seconded by Geerts to close the public hearing at 11:03 AM. Roll Call:  All Ayes. Motion Carried.

 

Sheriff Todd Miller introduced Deputy Kerri Miller to the Board.

Motion by Andersen, Seconded by Geerts to adopt and authorize Chairman Signature on the FY 2014-2015 County Budget Amendment.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Byrne to approve the resolution to amend departmental appropriations for FY 2014-2015.  Roll Call:  All Ayes. Motion Carried.  RESOLUTION TO AMEND DEPARTMENTAL APPROPRIATIONS RESOLUTION NO. 11-17-14-41

WHEREAS, the Board of Supervisors approved a Departmental Appropriations Resolution on June 9, 2014 for all departments of the fiscal year beginning July 1, 2014 in accordance with Section 331.434, Subsection 6, Code of Iowa, and WHEREAS, the appropriations approved on June 9, 2014 are hereby amended in accordance with the attached sheet, for the following reasons: Auditor: increase in the amount of $8,119.00 for clerical salary adjustment & Benefits-union negotiations; Sheriff: increase in the amount of $75, 627.00 for Jail Supervisor salary and benefits, and car & equipment replacement; Conservation: increase in the amount of $ 175, 559.00 for Munson Park-rut repair & cleaning; widening driveway-Haus Park; driveway entrance-Troyna property, Airport Lake Project; Haus Park Project; Purchase replacement property-Price Wildlife proceeds-balance-other costs, and Timber Harvest Project; Law Enforcement Building-Jail Building: increase in the amount of $3,200.00 for outside camera; Community Services Building: increase in the amount of $5,520.00 new carpet for Public Health & Home Care Services department and new vinyl flooring for the two entry ways; General Services: increase in the amount of $4,500.00 for General Liability Insurance-Workers Compensation; Data Processing: increase in the amount of $61,205.00 for purchase of 8 data terminals computers, software and maintenance agreements for sheriff’s department; MH-DD Building: increase in the amount of $2,257.00 for custodial supplies, rent, and custodial; Chickasaw-Mitchell: decrease in the amount of $2,257.00 for custodial supplies, rent and custodial; with no increase in current fiscal year taxes.  PASSED, APPROVED, AND ADOPTED this 17th day of November, 2014.  AYES: /ss/ Rick Holthaus, Steve Geerts, Tim Zoll, Jason Byrne and John Andersen.  NAYS:  NONE.  ATTEST: /ss/ Joan E. Knoll, Auditor.

DEPARTMENT                   BEFORE               INCREASE/                  AFTER

                                         AMENDMENT           DECREASE               AMENDMENT

 

 

Auditor/Elections            $ 352,774.00               $     8,119.00                 $   360,893.00

 

Sheriff                              $1,330,020.00               $   75,627.00                 $1,405,647.00

 

Conservation                   $   419,993.00               $ 175,559.00                $   595,552.00

 

Jail Building                    $     42,075.00               $      3,200.00                $     45,275.00

 

Comm. Serv. Bldg.          $     28,125.00               $      5,520.00                $     33,645.00

 

General Services              $   636,955.00               $     4,500.00                 $ 641,455.00

 

Data Processing               $   227,800.00               $    61,205.00                $ 289,005.00

 

MH-DD Bldg.                   $      8,445.00               $       2,257.00               $     10,702.00          

 

Chickasaw-Mitchell         $ 426,356.00               $-      3,900.00               $   422,456.00

 

 

 

SERVICE AREA:

 

            PUBLIC SAFETY &

                LEGAL SERVICES     $1,983,419.00              $     78,827.00               $2,062,246.00

 

             PHYSICAL HLTH &      $1,656,623.00              $       5,520.00               $1,662,143.00

                SOCIAL SERVICES

 

             MENTAL HLTH, ID &   $   824,693.00              $       2,257.00               $   826,950.00

                 DD

 

             CO. ENVIRONMENT     $   733,949.00               $     30,893.00              $   764,842.00

                 & EDUCATION

               

              ADMINISTRATION       $1,489,346.00               $     73,824.00              $1,563,170.00

 

              CAPITAL PROJECTS    $   188,649.00               $    144,666.00             $   333,315.00

 

Motion by Byrne, Seconded by Andersen to approve the resolution for Interfund Operating Transfer for FY 2014-2015.  Roll Call:  All Ayes. Motion Carried.  RESOLUTION NO. 11-17-14-42 RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Economic Development-GB Fund to the Chickasaw County Improvements Fund during the FY 2014-2015 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows:  1.  The total maximum transfers from the Economic Development-GB Fund to the Chickasaw County Improvements Fund for the fiscal year beginning July 1, 2014 shall not exceed $51,384.00. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this day of 17th day of November, 2014 the vote thereon being as follows:   PASSED, APPROVED, AND ADOPTED this 17th day of November, 2014.  AYES: /ss/ Rick Holthaus, Steve Geerts, Tim Zoll, Jason Byrne and John Andersen.  NAYS:  NONE.  ATTEST: /ss/ Joan E. Knoll, Auditor.

 

Motion by Geerts, Seconded by Andersen to approve the resolution for Interfund Operating Transfer for FY 2014-2015.  Roll Call:  All Ayes.  Motion Carried. RESOLUTION NO.  11-17-14-43  RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Land Acquisition Fund during the FY 2014-2015 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the General Basic Fund to the Land Acquisition Fund for the fiscal year beginning July 1, 2014 shall not exceed $7,500.  2.  The amount of any transfer shall not exceed available fund balances in the transferring fund.  3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers.  PASSED, APPROVED, and adopted this 17th day of November, 2014 the vote thereon being as follows: AYES: /ss/ Rick Holthaus, Steve Geerts, Tim Zoll, Jason Byrne and John Andersen.  NAYS:  NONE.  ATTEST: /ss/ Joan E. Knoll, Auditor.

 

Motion by Byrne, Seconded by Geerts to approve the resolution for Interfund Operating Transfer for FY 2014-2015.  Roll Call:  All Ayes.  Motion Carried.  RESOLUTION NO.  11-17-14-44

RESOLUTION FOR INTERFUND OPERATING TRANSFERS  WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Capital Projects Fund during the FY 2014-2015 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.  The total maximum transfers from the General Basic Fund to the Capital Projects Fund for the fiscal year beginning July 1, 2014 shall not exceed $50,000.  2.  The amount of any transfer shall not exceed available fund balances in the transferring fund. 3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers.  PASSED, APPROVED, and adopted this 17th day of November, 2014 the vote thereon being as follows: AYES: /ss/ Rick Holthaus, Steve Geerts, Tim Zoll, Jason Byrne and John Andersen.  NAYS:  NONE.  ATTEST: /ss/ Joan E. Knoll, Auditor.

 

Jeremy McGrath met with the Board for an ambulance update.  Also present was Ken Rasing.            

 

Supervisor Holthaus gave an update on the IGHCP meeting on November 14, 2014.

 

Motion by Andersen, Seconded by Geerts to adjourn the meeting at 12:30 PM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, November 18, 2014 at 9:30 AM with the following members present:  Geerts, Holthaus, Zoll, and Andersen.  Absent: Byrne.   The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.   

 

Custodian Dave Gorman met with the Board to discuss exterior building repairs at the Community Services Building.  Also present was Dave Randall with Randall Construction.  Discussion followed.  Dave Randall will prepare an estimate of the cost of the repairs to the Community Services Building within the next few weeks and Dave Gorman will meet with the Board at a later date when he receives the estimate.

 

Land Use Administrator Staci Schutte met with the Board for approval of two minor subdivisions.

 

Motion by Zoll, Seconded by Andersen to approve and authorize Chairman Signature on the Resolution for the minor subdivision for Leland Zwanziger per recommendation of the Land Use Administrator.  Roll Call:  All Ayes.  Motion Carried.  RESOLUTION 1-18-14-45.  A RESOLUTION APPROVING THE MINOR SUBDIVISION PLAT OF Parcel C  in the Southwest quarter of the northwest quarter of Section 19, Township 94 NORTH, Range 13 WEST OF THE 5TH P.M., Chickasaw County, Iowa.  WHEREAS, ON THE 18th DAY of November at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa a minor subdivision plat of Parcel C in the Southwest Quarter of the Northwest Quarter of Section 19, Township 94 North, Range 13 West of the 5th P.M., Chickasaw County, Iowa was presented.  WHEREAS, the minor subdivision plat of Parcel C in the Southwest Quarter of the Northwest Quarter of Section 19, Township 94 North, Range 13 West of the 5th P.M., Chickasaw County, Iowa has been considered and should be approved.  NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that said Minor Subdivision Plat be approved, accepted and the Chairman is hereby directed to certify this Resolution of Approval.  PASSED AND APPROVED on this 18th DAY of NOVEMBER 2014. /ss/ Rick Holthaus, Chairman, Board of Supervisors.  ATTEST: /ss/ Joan E. Knoll, Auditor.

 

The Board allowed claims

 

Motion by Zoll, Seconded by Andersen to adjourn the meeting at 11:04 AM.  Roll Call: All Ayes. Motion Carried.

 

A department head meeting was held on Wednesday, November 19, 2014 at 9:00 AM at the Law and Emergency Management Center Building. In addition to Supervisors Holthaus, Byrne, and Andersen, the department heads in attendance included Dusten Rolando, Doug Welton, Janet Larsen (representing Sheila Kobliska, Kathy Babcock, Sue Breitbach,  Ken Rasing, Staci Schutte,  Joan Knoll and a member from the media. 

 

Paul Greufe with PJ Greufe & Associates met with the department heads on Thursday, November 20, 2014 at 1:00 PM at the Courthouse in the meeting room located on the 1st floor of the Courthouse (room behind the Driver’s License) to discuss HR topics. In addition to Supervisor Holthaus, the department heads in attendance included Doug Welton, Mark Huegel, Diane Murphy, Sue Breitbach, Ken Rasing, and Joan Knoll

 

 

 

 

____________________________________

Rick Holthaus, Chairman 

Board of Supervisors

 

ATTEST:

 

 

 

 

___________________________________

Joan E. Knoll, Auditor

 

 

 
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