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Monday, April 6, 2015 - Tuesday, April 7, 2015

                                                             

 

 

COUNTY BOARD MINUTES

APRIL 6 & 7, 2015

 

The Board convened on Monday, April 6, 2015 at 9:30 AM with all members present:  Geerts, Carolan, Holthaus, Andersen, and Zoll.  The meeting was called to order by Chairman Holthaus.   Mail was opened and distributed.  Also present was a member from the media.

 

Motion by Zoll, Seconded by Andersen to approve agenda for April 6 & 7, 2015.   Roll Call: All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Carolan to approve board minutes of March 30 & 31, 2015.   Roll Call:  All Ayes.  Motion Carried.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel, work orders various locations; blades out, gravels off & on all week; entrance permits in various areas; MSHA training on Wednesday; hauled rock to the yard; signing repair in various areas; replacing reflectors, bridges; getting signing together for road closures, detours; hauled 1.5 inch special to 260th street V-48 to V-56; preparing V-48 equipment, PCC patching; hearing tests Thursday, 4-2-2015; bridge deck repair preliminary, 2 bridges B-22 & T76; paint samples, bridge, Boyd Road; 5 year construction program IDOT, FY 16 budget; equipment operator/truck driver posting.

 

Mr. Rolando updated the Board on Bob Boeding concerns on the entrance on 220th Street east of Union Avenue.  County Engineer will work on creating new drive and move it to the top of the hill.  Supervisor Carolan will contact Mr. Boeding.

 

Motion by Andersen, Seconded by Geerts to approve the permit for Butler County REC to place buried cable in the county right of way between Sections 5 and 8 in Richland Township(260th Street) as per the recommendation of the County Engineer. Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Zoll to approve Plum Creek Golf Course liquor license.  Roll Call:  All Ayes.     Motion Carried.

 

The Board tabled Anthem Properties, LLC liquor license.  Anthem Properties, LLC needs to provide a sketch of the property and a copy of the lease agreement to the Auditor’s office and Alcoholic Beverage Division.

 

Supervisor Carolan questioned whether a fireworks permit would still be valid if a “burn ban” was in effect at the time of the holder of the permit wished to explode the fireworks.  The Board will consult with the County Attorney’s Office to find out if a statement will need to be added to the fireworks permits.

 

Motion by Geerts, Seconded by Zoll to approve fireworks permit for Deborah L. Christensen.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Carolan, Seconded by Andersen to approve fireworks permit for Randy R. Leach.  Roll Call:  All Ayes.  Motion Carried.        

 

The Board discussed the  county’s 40 acre property west of the closed landfill on Hickory Avenue.  Supervisor Holthaus reported that he had talked with Doug Schueth and said that Pheasants Forever would furnish the seed for a food plot/nesting area and/or assist the Conservation to clear brush.  Currently, the Conservation Department does not manage the property. Before any decision is reached about the management of the property in the future, the Board will contact Ken Rasing and County Attorney’s office before making any decision.   Supervisor Andersen will attend the Conservation meeting scheduled for April 6, 2015 at Twin Ponds Nature Center.

 

Motion by Andersen, Seconded by Carolan to adjourn the meeting at 11:28 AM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, April 7, 2015 at 9:30 AM with all members present:  Geerts, Zoll, Holthaus, Carolan, and Andersen.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.   Also present was a member from the media.

 

Conservation Director Brian Moore met with the Board for a department update.

Brian Moore informed the Board that there is no progress on Jenn Timber. Mr. Moore will continue to update the Board on the progress to clean the fallen timber at Jenn Timber.  Mr. Moore informed the Board that Mr. Lehmkuhl with Lehmkuhl Forestry of Ridgeway is finishing the crop tree release on Wapsi Junction and plans to have the project completed by the first part of May.  Mr. Moore also informed the Board that all the signs are up on the Wapsi Junction property.  Brian Moore informed the Board that the Conservation Board deferred action on the west side of the closed landfill property until the Board of Supervisors contact Ken Rasing and the County Attorney’s office.  Brian Moore informed the Board that Brian Finnegan and his son Josh Finnegan will meet with the Eagle Scout Board to discuss the construction of a gravel ramp (not a concrete ramp) at Chickasaw Park as an Eagle Scout Project.  Mr. Moore informed the Board that a gravel pad with electricity hook ups and sewer and water will be ready to go for the Host Camper while the General Liability Insurance Carrier is reviewing the Host Camper materials.  Mr. Moore informed the Board that the County Attorney’s office reviewed the specifications and bid documents for the Airport Lake shower house project and an advertisement will be in the papers later this week. Mr. Moore informed the Board that the leachate field expenditures will be higher than estimated due to two tanks (one for septic and one for treatment).  Mr. Moore also informed the Board that the Ford F350 truck (one ton truck) diesel engine needs to be replaced. The cost of replacement for a diesel engine plus labor is $16, 739.00.  Brian Moore will do more research for other options and report to Board of his findings.

 

Supervisor Andersen reviewed with the Board the Cash Handling Procedure Policy. Supervisor Andersen informed the Board that the Department Heads reviewed the Cash Handling Policy at department head meetings.  Discussion followed.

 

Motion by Andersen, Seconded by Geerts to adopt the Cash Handling Procedure Policy (draft 3A) as presented.  Roll Call: All Ayes. Motion Carried.

 

Supervisor Andersen reviewed the Purchase policy with the Board. The Board deferred action. Supervisor Andersen will make the revisions to the policy for the Board to review.

 

Motion by Carolan, Seconded by Andersen to acknowledge the hiring of Tammy Gardner as a part-tine-on-call home care aide effective April 6, 2015 as per union contract.  Roll Call:  All Ayes.  Motion Carried.

 

The Board allowed claims.

 

Motion by Carolan, Seconded by Zoll to adjourn the meeting at 11:10 AM.  Roll Call: All Ayes.   Motion carried.

 

A department head meeting was held on Wednesday, April 7, 2015 at 9:00 AM at the Community Services Building. In addition to Supervisors Holthaus, Carolan, and Andersen, the department heads in attendance included Doug Welton, Kathy Babcock, Sue Breitbach, Cindy Messersmith, , Marty Hemann, Brian Moore, Bobbi Jo O’Donnell, Sheila Kobliska, Dave Gorman, Dusty Rolando, Dave Jacobsen, Pat Wegman, Joan Knoll, and a member from the media. 

 

 

 

 

 

 ____________________________________

Rick Holthaus, Chairman                                                          

Board of Supervisors

 

ATTEST:

 

 

_______________________________________

Joan E. Knoll, Auditor

 

 

 

 

 

 

 

 

 

 
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