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Monday, May 4, 2015 - Tuesday, May 5, 2015

                                                             

 

 

COUNTY BOARD MINUTES

MAY 4 & 5, 2015

 

The Board convened on Monday, May 4, 2015 at 9:30 AM with all members present:  Geerts, Carolan, Holthaus, Andersen, and Zoll.  The meeting was called to order by Chairman Holthaus.   Mail was opened and distributed.  Also present was a member from the media.

 

Supervisor Geerts left at 9:35 AM.

 

Motion by Andersen, Seconded by Carolan to approve agenda for May 4 & 5, 2015.   Roll Call:  Ayes:  Andersen, Zoll, Carolan and Holthaus.  Absent:  Geerts.   Motion Carried.

 

At 9:55 AM another member from the media was present.

 

HR consultant Paul Greufe met with the Board via phone conference to review the Chickasaw County Handbook overtime language.   Discussion followed.

 

Supervisor Geerts returned at 10:05 AM.

 

Motion by Andersen, Seconded by Carolan to approve and authorize the County Auditor to make the language change ( in Handbook section 4.2 Overtime)-add the word “NOT” after the word “shall” in the handbook and inform the employees in writing of the change effective May 4, 2015. Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Carolan to approve board minutes of April 27 & 28, 2015.   Roll Call:  All Ayes.  Motion Carried.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel, entrance permits in various areas; ditch cleaning permits in various areas, V-48 PCC patching wrapped up; insurance meeting; work orders, start working on tiles, driveways; put away sanders, brine tanks; signing, repairs, replacements; opened up V-48 detour; blades out, across various area; spot rocking, dust control areas; various other roads, spot rocking; staking dust control areas; guardrail repair; marked out pavement markings, symbols; bridge deck overlay projects; survey work, day labor; 6-county meeting-Decorah; Joe Zubrod III started today; motorgrader training Tuesday, Tripoli; etc.

 

Motion by Andersen, Seconded by Geerts to approve the permit for Windstream Communications to place buried cable in the county right of way along B57 west of Gilmore Avenue as per the recommendation of the County Engineer.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Zoll, Seconded by Carolan to approve the permit for Windstream Communications to place buried cable in the county right of way along Quinlin Avenue south of Hwy 24 as per the recommendation of the County Engineer.  Roll Call:  All Ayes.  Motion Carried.

 

Custodian Dave Gorman met with the Board to discuss and review the bid for re-painting interior corridors/stairways on all 3 floors and repaint the Courtroom of the Courthouse.

 

Motion by Geerts, Seconded by Carolan to accept the bid from Smith Renovations, LLC in the amount of $23,575.00 to repaint the interior corridors/stairways on all 3 floors and repaint the Courtroom of the Courthouse.  Roll Call:  All Ayes.  Motion Carried.

 

Dave Gorman also gave the Board an update on the tuckpointing and caulking project at the Community Services Building.  Dave Gorman informed the Board that the tuckpointing and caulking project will be completed by the end of the week and the concrete project at a later date.

 

Members from the media left at 11:00 AM and 11:15 AM

 

A concerned citizen met with the Board to discuss the condition of 150th Street and to inform the Board that there was no motorgrader blading 150th Street since March of 2015.  The County Engineer will research the concern and update the Board of his findings.

 

CPC/TCM/GA Director Sheila Kobliska met with the Board to review the Services Agreement-Inpatient Detox/SA “Exhibit C” with Covenant Medical Center, Inc.   The Board reviewed the Services Agreement.

 

Motion by Andersen, Seconded by Carolan to approve the rate change of three percent as proposed in “Exhibit C” of the Services Agreement Inpatient Detox/SA with Covenant Medical Center, Inc. as per the recommendation of the Regional Coordinator of Disabilities Services. The rates are effective for the period of August 1, 2015 through July 1, 2016 as inclusive in the Original Services Agreement dated January 8, 2012 (III.2).  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Geerts to approve and authorize Chairman Signature on the Library Contract for FY 2015-2016.   Roll Call:  Ayes: Andersen, Geerts, Zoll and Holthaus.  Nays:  Carolan.  Motion Carried.

 

Motion by Geerts, Seconded by Andersen to approve and authorize Chairman Signature on the Certification of FY2014 Cost Allocation Plan.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Carolan to adjourn the meeting at 12:22 PM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, May 5, 2015 at 9:30 AM with all members present:  Geerts, Zoll, Holthaus, Carolan, and Andersen.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed. Also present was Assistant County Attorney, Mark Huegel.

 

Data Processing Manager Doug Welton met with the Board to present paper bids for 40 cases of paper, as follows:  Office World: $38.00 per case or $1,520.00 and Riley’s Inc.: $38.25 per case or $1,530.00. 

 

Motion by Andersen, Seconded by Geerts to accept the bid for the purchase of 40 cases of paper from Office World in the amount of $1,520.00 or $38.00 per case.   Roll Call:  All Ayes. Motion Carried.

 

Doug Welton updated the Board regarding the Cyber Security meeting held on Wednesday, April 29, 2015 and hearing his report on what Supervisor Andersen and Doug Welton learned at that meeting.

 

10:00 AM a member from the media was present.

 

County Attorney’s office reviewed the specifications and bid documents for the Airport Lake shower house project and an advertisement that will be in the papers later this week. Mr. Moore informed the Board that the leachate field expenditures will be higher than estimated due to two tanks (one for septic and one for treatment).  Mr. Moore also informed the Board that the Ford F350 truck (one ton truck) diesel engine needs to be replaced. The cost of replacement for a diesel engine plus labor is $16, 739.00.  Brian Moore will do more research for other options and report to Board of his findings.

 

Conservation Director Brian Moore met with the Board for a department update.  Brian Moore informed the Board that Brian Finnegan and his son Josh Finnegan met with the Conservation Board to discuss the construction of a 10’ x 40’ gravel ramp (not a concrete ramp) at Chickasaw Park as an Eagle Scout Project. The Eagle Scout Project was approved the by Conservation Board.  The Eagle Scout Project will start by the end of Summer.  Mr. Moore informed the Board that he contacted Mr. Hanawalt to clean the fallen timber at Jenn Timber.  Mr. Hanawalt will start the project within the next couple of weeks.  Brian Moore informed the Board that Mr. Lehmkuhl with Lehmkuhl Forestry of Ridgeway is finishing the crop tree release on Wapsi Junction and plans to have the project completed by the first part of June.  Mr. Moore informed the Board that the Conservation Department will manage the 40 acre property the west of the Landfill area. Brian Moore will meet with the County Attorney Office to draft a Memorandum of Understanding and establish a management plan for the property and report to the Board of the progress at a later date.  Brian Moore informed the Board that a gravel pad with electricity hook ups and sewer and water is complete at Split Rock Park Campground.  Mr. Moore informed the Board that the Conservation Board received one applicant and has extended the deadline by two weeks.  Brian Moore would like to have the Host Camper trained by Memorial Day.  Mr. Moore informed the Board that the Conservation Board received three bids for the septic system: Tracy Mehmert (Lime Springs) $25,753.50; Speicher Excavating, Inc. $53,579.29; Matt Construction $39,650.00.  The Conservation Board accepted the bid from Tracy Mehmert.  Mr.  Moore informed the Board that the Conservation Board received two bids for the Airport Shower House: Matt Construction $103,800.00 and LC Builders $94,600.00.  The Conservation Board accepted the bid from LC Builders.  Mr. Moore informed the Board that the Ford F350 truck (one ton truck) diesel engine needs to be replaced.  The Conservation Board discussed several options: (1) purchase a new engine in the amount of $16,739.00; (2) purchase used engine from Waterloo Auto (with 59,000 miles with six month warranty)in the amount of $5,850.00 plus $2,500.00 for installation or (3) purchase used engine (with 130,000 miles with three month warranty) in the amount of $4,750.00 plus $2,500.00 for installation;  (4) purchase from Wilkens and Sons Auto Wrecking a used engine (with 120,000 miles with no warranty) in the amount of $3,800.00 plus $2,500.00 for installation; (5) purchase from Scott and Lori Carey-2008 F350 with 293,000 miles with no warranty in the amount of $3,500.00.

 

Assistant County Attorney Mark Huegel left at 11:00 AM.

 

Motion by Andersen, Seconded by Geerts to approve and authorize Chairman Signature on the Employee Benefit Systems (EBS) (Third Party Administration) Service Agreement Renewal for Chickasaw County for FY 2015-2016.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Carolan, Seconded by Geerts, to approve and authorize Chairman Signature on the Plan Document and Summary Plan Description for Chickasaw County Partial Self-Funded Health Plan with Iowa Governmental Health Care Plan (IGHCP) and claim administrator Employee Benefit Systems (EBS).  Roll Call:  Ayes: Andersen, Carolan, Geerts, and Holthaus.  Nays: Zoll.  Motion Carried.

 

The Board allowed claims.

 

Received and filed in the Auditor’s Office a short form for annual updates for Chambers Farms, Inc.-Don Chambers (ID# 58948) in Section 8 of Deerfield Township located at 1195 150th Street, Ionia, IA 50645.

 

Received and filed in the Auditor’s Office a short form for annual updates for Haeflinger Site-Owner- KMAX FARMS LLC (ID# ) in Section 2 of Deerfield Township.

 

Motion by Geerts, Seconded by Andersen to adjourn the meeting at 11:45 AM.  Roll Call: All Ayes.   Motion carried.

 

 

 

 

 

 ____________________________________

Rick Holthaus, Chairman                                                                                                                                               Board of Supervisors

 

ATTEST:

 

 

_______________________________________

Joan E. Knoll, Auditor

 

 

 

                                                

 

 

 

 
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