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Monday, May 18, 2015 - Thursday, May 21, 2015

                                                             

 

 

COUNTY BOARD MINUTES

MAY 18, 19, & 21, 2015

 

The Board convened on Monday, May 18, 2015 at 9:30 AM with all members present:  Geerts, Carolan, Holthaus, Andersen, and Zoll.  The meeting was called to order by Chairman Holthaus.   Mail was opened and distributed.  Also present was a member from the media.

 

Motion by Geerts, Seconded by Andersen to approve agenda for May 18, 19, & 21, 2015.   Roll Call:  All Ayes:  Motion Carried.

 

Motion by Zoll, Seconded by Andersen to approve board minutes of May 11 & 12, 2015.   Roll Call:  All Ayes.  Motion Carried.

 

Conservation Director Brian Moore met with the Board to discuss the Gilmore Wapsie Access.  Also present was Assistant County Attorney Mark Huegel. Brian Moore informed the Board that he met with Mel Pacovsky and Doug Janke on Friday, May 15, 2015 at Twin Ponds Nature Center to discuss the Gilmore Wapsie Access.  Brian Moore discussed the Doug Janke’s email with the Board.  Brian Moore will contact Brian Finnegan and Dale Rosonke to review the Gilmore Wapsie Access and update the Board.

 

Motion by Geerts, Seconded by Zoll to approve Fireworks Permit for Charles Coltrain.  Roll Call:  All Ayes.  Motion Carried.

 

Supervisor Andersen reviewed with the Board the Purchasing Policy (Draft 5a).  The Board tabled their decision until the next meeting.

 

Supervisor Andersen also discussed with the Board the Facilities Policy. Supervisor Andersen will revise the Facilities Policy for the Board’s review.

 

Judy Funk, representing Heartland Insurance  Risk Pool met with the Board for a liability insurance review and overview of the county’s insured schedules for property and equipment, with discussion following.

 

Motion by Geerts, Seconded by Andersen to approve and authorize Chairman signature on the FY 2015-16 liability insurance renewal with Heartland Insurance Risk Pool.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Zoll, Seconded by Carolan to adjourn the meeting at 12:10 PM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, May 19, 2015 at 9:30 AM with the following members present:  Geerts, Zoll, Holthaus, and Andersen.  Absent: Carolan.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.  Also present were two members from the media.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel,  one summer employee started 4-11-15; entrances, ditch cleaning, tile lines, brushing for Conservation west of landfill; culvert crew working NW ¼  county this week; signing repair; spot rocking; blades out when not to wet; staking out dust control spots; finished cleaning bridges; pile repair SC1170 on 220th west of Vanderbilt; pavement markings 90% complete; staked SC2910 Cheyenne Avenue North of 180th; new overhead door to be installed at Nashua today; new maintainer delivered; etc.

 

Motion by Andersen, Seconded by Geerts to accept the resignation of Timothy Kleinschmidt as Equipment Operator effective March 24, 2015.  Roll Call:  Ayes:  Geerts, Zoll, Andersen and Holthaus.  Absent:  Carolan.   Motion Carried.

 

Motion by Geerts, Seconded by Andersen to approve the permit for Butler County REC to place overhead electric line and poles in the county right of way for 2126 Panora Avenue in Section 15, New Hampton Township as recommended by the County Engineer.  Roll Call:   Ayes:  Geerts, Zoll, Andersen and Holthaus.  Absent:  Carolan.   Motion Carried.

 

The two members from the media left at 10:03 AM

 

The Board reviewed the County Social Services (CSS) Sharing Resolution.

 

Motion by Zoll, Seconded by Andersen to approve the CSS Sharing Resolution No. 5-19-15-12 and authorize Chairman Signature:  Roll Call: Ayes:  Geerts, Zoll, Andersen and Holthaus.  Absent:  Carolan.   Motion Carried. CSS Sharing Resolution # 05-19-15-12.COME NOW Chickasaw County, Iowa, and County Social Services 28E (CSS) and mutually agree as follows:  WHEREAS; the Chickasaw County Board of Supervisors has deemed it in the best interests of Chickasaw County to provide staff and office space to CSS as provided for under the Intergovernmental Agreement Creating County Social Services, April 1, 2014: (a)  To efficiently and effectively provide the Mental Health & Disability Services    mandated under sections 331.388 through 331.398 of the 2013 Code of Iowa for member counties.  CSS may also provide other social services including but not limited to Medicaid Targeted Case Management, general assistance, children services, substance abuse services and any county funded social service program or county function as contracted from member counties. and WHEREAS, Chickasaw County is the employer of record and will provide the associated human resources policies, insurance and benefits to all FTEs for the positions designated and funded by CSS and WHEREAS, Chickasaw County as the employer of record retains the authority to make all final decisions on hiring, termination and discipline associated with these positions and WHEREAS, CSS shall train, supervise, support, direct work and evaluate performance and assist with hiring, termination and discipline to the extent directed and approved by the Chickasaw County Board of Supervisors and WHEREAS, CSS will reimburse direct occupancy and operating cost for the delivery of Mental Health and Disability and Targeted Case Management Services within the CSS approved annual budget associated with the FTEs designated.  CSS will not pay rent to member counties or reimburse any indirect costs mutually provided to other county departments and WHEREAS, any local equipment or supply purchases approved by CSS become the property of Chickasaw County but may be reallocated as needed between member counties in coordination with representative member County Auditors and NOW THEREFORE based upon the mutual covenants contained herein, the parties do agree as follows: (1.) CSS agree to provide coverage to Chickasaw for Mental Health & Disability Services (MHD) and to assume management of Chickasaw/Mitchell County Targeted Case Management (TCM) effective June 1, 2015, county funded substance abuse services and children’s protective services. (2.) CSS requests and Chickasaw agrees to provide the following positions as a percentage of the FTE:

Title

Name

FTE

Regional Coordinator of Disability Services

 

1

County Coordinator of Disability Services

 

1

Case Manager

 

1

Administrative Assistant

 

.40

Administrative Assistant

 

.20

 

 

 

 

(3.) Chickasaw and CSS further agree to merge Chickasaw/Mitchell County Targeted Case Management Services into CSS Integrated Care Coordination effective June 1, 2015.

Either party upon sixty (60) days written notice may terminate this agreement at any time.

By: /ss/Rick Holthaus, Chickasaw County Date: May 18, 2015 By: /ss/ County Social Services

 

Motion by Zoll, Seconded by Geerts to approve the Town and Country Club liquor license.  Roll Call:  Ayes:  Geerts, Zoll, Andersen and Holthaus.  Absent:  Carolan.   Motion Carried.

 

Supervisor Andersen reviewed with the Board the Purchasing Policy.

 

Motion by Andersen, Seconded by Geerts to adopt the Purchasing Policy as presented effective May 19, 2015.  Roll Call:  Ayes:  Geerts, Zoll, Andersen and Holthaus.  Absent:  Carolan.   Motion Carried.                            

 

Ken Rasing met with the Board to acknowledge the resignation of the EMS Coordinator. Also present were two members of the media and Assistant County Attorney Mark Huegel

 

Motion by Andersen, Seconded by Geerts to acknowledge the resignation of Kim Witcraft as EMS Coordinator effective May 31, 2015.  Roll Call:  Ayes:  Geerts, Zoll, Andersen and Holthaus.  Absent:  Carolan.   Motion Carried.

 

Ken Rasing also informed the Board that he will contact the Emergency Management Commission and begin the hiring process.

 

The Board reviewed Resolution to amend and restate the Electronic Transaction Clearinghouse (ETC) 28E Agreement with ISAC.

 

Motion by Andersen, Seconded by Zoll to approve Resolution 5-19-15-13.  Roll Call: Roll Call:  Ayes:  Geerts, Zoll, Andersen and Holthaus.  Absent:  Carolan.   Motion Carried. Resolution 05-18-15-13 To Amend and Restate the Electronic Transactions Clearinghouse 28E Agreement WHEREAS,  Section 10 of the Electronic Transactions Clearinghouse 28E Agreement provides for amendment of the 28E Agreement by resolution of the ISAC Board of Directors, if the amendment is then submitted to a vote of  the individual members counties; and WHEREAS, the 28E Agreement should be amended to provide more flexibility and reflect the broader activities of the 28E entity, including: changing the entity’s name to Iowa Counties Technology Services; removing the cap on the number of members of the Advisory Committee; allowing for a fee schedule; and allowing the option to have MHDS Regions and other non-county entities as members. NOW, THEREFORE, BE IT RESOLVED by the Chickasaw County Board of Supervisors that the Amended and Restated Electronic Transactions Clearinghouse 28E Agreement is hereby approved. Approved by the Chickasaw County Board of Supervisors on May 19, 2015. /ss/ Rick Holthaus, Board Chair, ATTEST: Joan E. Knoll, County Auditor

 

The Board allowed claims.

 

Motion by Andersen, Seconded by Geerts to adjourn the meeting at 11:32 AM.  Roll Call: All Ayes.   Motion carried.

 

The Board convened on Thursday, May 21, 2015 at 1:00 PM with the following members present:  Zoll, Holthaus, Carolan, and Andersen.  Absent: Geerts. The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.

 

HR Consultant Paul Greufe met with the Board to discuss exempt or non exempt classification. Also present was County Engineer Dusten Rolando,

 

Discussion followed.

 

Motion by Carolan, Seconded by Zoll to adjourn the meeting at 2:15 PM.  Roll Call:  Ayes:  Zoll, Andersen, Carolan, and Holthaus.  Absent: Geerts.  Motion carried.

 

 

 

 ____________________________________

Rick Holthaus, Chairman                                                                                                                                            Board of Supervisors

 

ATTEST:

 

 

_______________________________________

Joan E. Knoll, Auditor

 

 

 

                                                

 

 

 

 

 
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