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Monday, June 22, 2015 - Tuesday, June 23, 2015

 

COUNTY BOARD MINUTES

JUNE 22 & 23, 2015

 

The Board convened on Monday, June 22, 2015 at 9:30 AM with all members present:   Geerts, Carolan, Holthaus, Andersen, and Zoll.  The meeting was called to order by Chairman Holthaus.   Mail was opened and distributed.  Also present was a member from the media.

 

Motion by Andersen, Seconded by Geerts to approve agenda for June 22 & 23, 2015.   Roll Call:  All Ayes.   Motion Carried.

 

Motion by Andersen, Seconded by Geerts to approve board minutes of June 15 & 16, 2015. Roll Call:  All Ayes.  Motion Carried.

 

Land Use Administrator Staci Schutte met with the Board for the approval of a minor subdivision.

 

Motion by Andersen, Seconded by Zoll to rescind Resolution 05-26-15-16 and authorize Chairman Signature for the minor subdivision for Rose Marie A. Njus as per the recommendation of the Land Use Administrator.  Roll Call:  All Ayes.  Motion Carried. RESOLUTION 6-22-15-18 A RESOLUTION to rescind resolution 05-26-15-16 approved on May 26, 2015 by the Chickasaw COunty Board of Supervisors for a minor subdivision plat of parcel e in the southeast quarter of the northwest quarter of section 30, township 96 north, range 11 west of the  5TH P.M., Chickasaw County, Iowa.  WHEREAS, ON THE 22nd DAY of JUNE at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa resolution 5-26-15-16 is rescinded as a result of a change in the plat.  A new resolution 06-22-15-19 will be considered for the amended plat. NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that this resolution be accepted and the Chairman is hereby directed to certify this Resolution of Approval.  PASSED AND APPROVED on this 22nd DAY of JUNE 2015. /ss/ Rick Holthaus, Chairman, Board of Supervisors.  ATTEST: /ss/ Joan E. Knoll, Auditor

 

Motion by Carolan, Seconded by Andersen to approve and authorize Chairman Signature on the Resolution for the minor subdivision for Rose Marie A. Njus as per the recommendation of the Land Use Administrator.  Roll Call:  All Ayes.  Motion Carried. RESOLUTION 06-22-15-19

A RESOLUTION APPROVING THE MINOR SUBDIVISION PLAT OF parcel E in the Southeast quarter of the northwest quarter of section 30, Township 96 NORTH, Range 11 WEST OF THE 5TH P.M., Chickasaw County, Iowa.  WHEREAS, ON THE 22nd  DAY of JUNE at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa a minor subdivision plat of Parcel E in the Southeast Quarter of the Northwest Quarter of Section 30, Township 96 North, Range 11 West of the 5th P.M., Chickasaw County, Iowa was presented.  WHEREAS, the minor subdivision plat of Parcel E in the Southeast Quarter of the Northwest Quarter of Section 30, Township 96 North, Range 11 West of the 5th P.M., Chickasaw County, Iowa has been considered and should be approved.  NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that said Minor Subdivision Plat be approved, accepted and the Chairman is hereby directed to certify this Resolution of Approval.  PASSED AND APPROVED on this 22nd DAY of JUNE 2015./ss/ Rick Holthaus, Chairman, Board of Supervisors.  ATTEST: /ss/ Joan E. Knoll, Auditor

 

 

 

 

Motion by Carolan, Seconded by Andersen to approve and authorize Chairman Signature on the Resolution for the minor subdivision for Dale Reicks as per the recommendation of the Land Use Administrator.  Roll Call:  All Ayes.  Motion Carried. RESOLUTION 6-22-15-20

A RESOLUTION APPROVING THE MINOR SUBDIVISION PLAT OF Parcel I in the NORTheast quarter of the northeast quarter of Section 22, Township 96 NORTH, Range 14 WEST OF THE 5TH P.M., Chickasaw County, Iowa.  WHEREAS, ON THE 22nd DAY of June at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa a minor subdivision plat of Parcel I the Northeast Quarter of the Northeast Quarter of Section 22, Township 96 North, Range 14 West of the 5th P.M., Chickasaw County, Iowa was presented.  WHEREAS, the minor subdivision plat of Parcel I the Northeast Quarter of the Northeast Quarter of Section 22, Township 96 North, Range 14 West of the 5th P.M., Chickasaw County, Iowa has been considered and should be approved.        NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that said Minor Subdivision Plat be approved, accepted and the Chairman is hereby directed to certify this Resolution of Approval. PASSED AND APPROVED on this 22nd DAY of JUNE 2015. /ss/ Rick Holthaus, Chairman, Board of Supervisors.  ATTEST: /ss/ Joan E. Knoll, Auditor

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel,  Conservation driveway completed, work orders in various areas; serviced fire extinguishers; mowed lawn at the New Hampton shop; durapatcher Gilmore Avenue, Alta Vista area; mowed outline shop lawns; daytime sign survey; FMLA meeting; edge rutters out, curves; spot rocking in various areas; motorgraders out, spot blading; day labor projects, continue in various areas; pavement marking, symbols & stop bars; V-48, start paving today, weather; INRCOG meeting in Waterloo; etc.

 

Motion by Andersen, Seconded by Carolan to enter into a joint engineering services contract with Floyd County for the County Engineer in the amount of  $114,951.22 which is a three percent increase of which Chickasaw County (50% share) is responsible for $57,475.61 for FY 16.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Carolan, Seconded by Geerts to approve Fireworks Permit for Randolph Leach.

Roll Call:  All Ayes.  Motion Carried.

 

Motion by Zoll, Seconded by Andersen to approve Fireworks Permit for Jeremy Janssen.  Roll Call:  All Ayes. Motion Carried.

 

Supervisor Andersen informed the Board that Supervisor Carolan and he interviewed two applicants to be a Board member on the Veterans Affairs Commission on Thursday, June 18, 2015.

 

Motion by Andersen, Seconded by Carolan  to re-appoint Wayne Moetsch to the Veterans Affairs Commission Board for a three year term beginning July 1, 2015.  Roll Call:  All Ayes.  Motion Carried.

 

Another member from the media present at 10:30 AM.

 

Sheriff Todd Miller and Chief Deputy Marty Hemann met with the Board to discuss transport vehicle replacement.  Sheriff Todd Miller and Chief Deputy Marty Hemann presented to the Board quotes from the following: State of Missouri: 2012 Dodge Charger $14,950.00; 2013 Chevrolet Impala $13,750 with 55,400 miles-Gaming Commission; K & W Motors Ltd: 2014 Chevrolet Impala $14,525 with 19,305 miles; 2013 Chevrolet Impala $12,500 with 40,265 miles; Vern Laures Auto Center: 2014 Chevrolet Impala $15,150 with 19,215 miles; 2011 Chevrolet Impala $13,995.00 with 35,683 miles.  Discussion followed.  It was the consensus of the Board to purchase the 2014 Chevrolet Impala with 19,215 miles in the amount of $15,150 from Vern Laures Auto Center and address the disposition of the 2006 Dodge Charger at a later date.

 

Two members from the media left at 11:15 AM.

 

Motion by Andersen, Seconded by Geerts to approve Resolution for Interfund Operating Transfer.  Roll Call:  All Ayes.  Motion Carried.  RESOLUTION NO. 06-22-15-21

RESOLUTION FOR INTERFUND OPERATING TRANSFERS  WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the General Supplemental Fund during the FY 2015-2016 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the General Basic Fund to the General Supplemental Fund for the fiscal year beginning July 1, 2015 shall not exceed $400,000.  2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 22nd day of June, 2015 the vote thereon being as follows: AYES: /ss/ Rick Holthaus, Steve Geerts, Tim Zoll, John Andersen and Dan Carolan.  NAYS: NONE.  ATTEST:  /ss/ Joan E. Knoll, Auditor.

 

Motion by Geerts, Seconded by Andersen to approve Resolution for Interfund Operating Transfer.  Roll Call:  All Ayes.  Motion Carried.  RESOLUTION 06-22-15-22 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Ambulance Fund  during the FY 2015-2016 budget year, and  WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.  The total maximum transfers from the General Basic Fund to the Ambulance Fund for the fiscal year beginning July 1, 2015 shall not exceed $12,500.  2.  The amount of any transfer shall not exceed available fund balances in the transferring fund.  3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 22nd day of June, 2015 the vote thereon being as follows: AYES: /ss/ Rick Holthaus, Steve Geerts, Tim Zoll, John Andersen and Dan Carolan.  NAYS: NONE.  ATTEST:  /ss/ Joan E. Knoll, Auditor.

 

Motion by Andersen, Seconded by Zoll to approve Resolution for Interfund Operating Transfer.  Roll Call:  All Ayes.  Motion Carried.  RESOLUTION 06-22-15-23  RESOLUTION FOR INTERFUND OPERATING TRANSFER  WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Ambulance Fund during the FY 2015-2016 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.  The total maximum transfers from the Rural Services Basic Fund to the Ambulance Road Fund for the fiscal year beginning July 1, 2015 shall not exceed $12,500.00.  2.  The amount of any transfer shall not exceed available fund balances in the transferring fund.  3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 22nd day of June, 2015 the vote thereon being as follows: AYES: /ss/ Rick Holthaus, Steve Geerts, Tim Zoll, John Andersen and Dan Carolan.  NAYS: NONE.  ATTEST:  /ss/ Joan E. Knoll, Auditor.

 

Motion by Geerts, Seconded by Carolan to approve Resolution for Interfund Operating Transfer.  Roll Call:  All Ayes.  Motion Carried.  RESOLUTION 06-22-15-24 RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Secondary Road Fund during the FY 2015-2016 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.  The total maximum transfers from the Rural Services Basic Fund to the Secondary Road Fund for the fiscal year beginning July 1, 2015 shall not exceed $1,541,128.30. 2.  The amount of any transfer shall not exceed available fund balances in the transferring fund. 3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 22nd day of June, 2015 the vote thereon being as follows: AYES: /ss/ Rick Holthaus, Steve Geerts, Tim Zoll, John Andersen and Dan Carolan.  NAYS: NONE.  ATTEST:  /ss/ Joan E. Knoll, Auditor.

 

Motion by Andersen, Seconded by Geerts to approve Resolution for Interfund Operating Transfer.  Roll Call:  Ayes: Geerts, Andersen, Carolan and Holthaus. Nays: Zoll.  Motion Carried.  RESOLUTION 06-22-15-25  RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Economic Development-GB Fund to the Chickasaw County Tourism Fund during the FY 2015-2016 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.  The total maximum transfers from the Economic Development-GB Fund to the Chickasaw County Tourism Fund for the fiscal year beginning July 1, 2015 shall not exceed 7,500.00. 2.  The amount of any transfer shall not exceed available fund balances in the transferring fund.  3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers.  PASSED, APPROVED, and adopted this 22nd day of June, 2015 the vote thereon being as follows: AYES: /ss/ Rick Holthaus, Steve Geerts, John Andersen and Dan Carolan.  NAYS: /ss/ Tim Zoll.  ATTEST:  /ss/ Joan E. Knoll, Auditor.

 

Motion by Andersen, Seconded by Geerts to approve Resolution for FY16 Department Appropriations.  Roll Call: Ayes: Geerts, Andersen, and Holthaus.  Nays: Zoll and Carolan.    Motion Carried. RESOLUTION NO. 06-22-15-26 APPROPRIATIONS RESOLUTION  WHEREAS, it is desired to make appropriations for all officers and departments for the fiscal year beginning July 1, 2015, in accordance with Section 331.434, Subsection 6, Code of Iowa.  NOW THEREFORE, BE IT RESOLVED by the Chickasaw County Board of Supervisors of Chickasaw County, Iowa, as follows: Section 1.The amounts itemized by fund and by department or office is hereby appropriated as per adopted budget.  Section 2.  Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute authorization for the department or officer to make expenditures or incur obligations from the itemized fund, effective July 1, 2015.  Section 3. In accordance with Section 331.437, Code of Iowa, no department or officers shall expend or contract to expend any money or incur any liability, or enter into any contract which by its terms involves the expenditures of money for any purpose in excess of the amounts appropriated pursuant to this Resolution. Section 4.  If at any time during the 2015/2016 budget year the Auditor ascertains that the available resource of a fund that year will be less than said funds total appropriation, the Auditor shall immediately so inform the Board of Supervisors and recommend appropriate corrective action.  Section 5. The Auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which account shall indicate the amount of the appropriation, the amount charged thereto, and the encumbered balance.  The Auditor shall report the status of such accounts to the applicable departments and officers monthly or quarterly during the fiscal year 2015/2016.  Section 6. All appropriations authorized pursuant to this Resolution lapse at the close of business on June 30, 2016.  PASSED, APPROVED, AND ADOPTED this 22nd day of June, 2015, the vote thereon being as follows: AYES: /ss/ Rick Holthaus, Steve Geerts, and John Andersen.  NAYS: /ss/ Tim Zoll and Dan Carolan.  ATTEST:  /ss/ Joan E. Knoll, Auditor.  2015-2016 DEPARTMENT BUDGET APPROPRIATIONS ALLOWED BOARD OF SUPERVISORS: $211,313.00; AUDITOR/ELECTIONS: $343,180.00; TREASURER: $357,635.00; COUNTY ATTORNEY:       $284,470.00; SHERIFF: $1,487,746.00; RECORDER: $151,526.00; SECONDARY ROAD: $5,098,953.00; VETERANS AFFAIRS: $46,451.00; CONSERVATION: $568,879.00; PUBLIC HEALTH & HOME CARE SERVICES: $1,329,649.00; WEED COMMISSIONER $400.00; DEPT. OF HUMAN SERVICES: $10,158.00; CARE FACILITY: $30,568.00; STATE DHS: $14,900.00; MEDICAL EXAMINERS: $32,418.00; COUNTY ASSISTANCE: $59,202.00; CLERK OF COURT: $86,600.00; SANITATION: $128,375.00; LIBRARIES: $115,493.00; AMBULANCE: $35,000.00; LAW ENFORCEMENT BLDG. (JAIL): $ 63,275.00; COMMUNITY SERVICES BLDG: $60,146.00; OLD VET BUILDING: $3,625.00; TOWNSHIP CLERK/TRUSTEES: $4,775.00; GENERAL SERVICES: $662,608.00; DATA PROCESSING: $313,551.00; HAZ MAT WASTE:  $6,220.00; FAIR & 4-H: $18,750.00; SANITARY LANDFILL: $32,600.00; ASSESSOR: $403,177.00; UNEMPLOYMENT: $10,000.00; COUNTY MENTAL HEALTH: $800,795.00; MH-DD BLDG: $11,560.00; CHICKASAW-CASE MANAG: $203,250.00; CONSERVATION ENHANCEMENT: $35,000.00; SCHROEDER STEWARSHIP FUND: $600.00; EMER. MGEMENT COMMISSION:$335,594.00;  E-911: $283,101.00;  COUNTY E-911 DATA BASE: $13,272.00;  RECORDERíS SURCHARGE: $2,500.00;RECYCLING:             $20,252.00;  CIVIL SERVICES COMMISSION: $600.00;  LAND USE: $28,953.00;  SAUDE:                                                $2,100.00; K-9 UNIT:$2,300.00;  DARE ACCOUNT: $450.00; CHICKASAW CO. TOURISM              $17,300.00; NON DEPARTMENTAL: $155,500.00.

 

Received and place on file in the Auditorís Office Iowa Northland Regional Transit Commission (RTC) and Iowa Northland Regional Council of Government (INRCOG) financial reports.

 

Motion by Geerts, Seconded by Andersen to approve employeesí salaries and wages for FY 2015-2016 as per union negotiations/contracts, various boards, Board of Supervisors, and compensation board recommendations.  Roll Call: Ayes: Geerts, Andersen, Carolan, and Holthaus.  Nays: Zoll.   Motion Carried.

 

Motion by Carolan, Seconded by Geerts to adjourn the meeting at 12:05 PM.  Roll Call:  All Ayes.   Motion Carried.

 

The Board convened on Tuesday, June 23, 2015 at 9:30 AM with all members present:  Geerts, Carolan, Holthaus, Andersen, and Zoll.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.  Also present was a member from the media.

 

Diane Brown with Ionia Fun Days met with the Board to discuss the Mud run event. Also present were Sheriff Todd Miller and Conservation Director Brian Moore.  Diane Brown presented to the Board the route of the Mud run event.  The Board suggested fencing and/or roping options around the quarry plus additional radios for the event.  It was the consensus of the Board to approve the mud run event at the Chickasaw Park at the Ionia Fun Days.  Supervisor Holthaus will notify Diane Brown of the decision of the Board.

 

Ken Rasing met with the Board to discuss a concern regarding the need to keep various computers cool enough in two adjacent areas of the basement of the jail building.  Also present were Sheriff Todd Miller and Mike Brocka, an engineer with Modus Engineering of Waterloo.  Mr. Brocka has inspected the areas of concern.  At this Mr. Brocka would recommend that one unit (to provide air conditioning) be placed in the north room (IT room near the weight room) and in the south room one minisplit unit be placed to provide spot cooling for the IT rack.  The Board toured the basement of the jail building and reconvened at 11:50 Am in the Board Room.  Discussion followed.  The Board may consider using only one unit to cool both area, depending on cost and feasibility.

 

Motion by Andersen, Seconded by Geerts to accept the engineering service proposal with Modus Engineering of Waterloo in the amount of $4,500.00 as described in the letter dated June 17, 2015.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Zoll, Seconded by Carolan to approve Resolution for funding state credits for FY 2015-2016.  Roll Call:  All Ayes. Motion Carried.  RESOLUTION 06-23-15-27 FOR FUNDING STATE CREDITS FY 2015-2016  WHEREAS, the State of Iowa has appropriated monies for fiscal year July 1, 2015 through June 30, 2016, which monies are insufficient to fund various local property tax credits/taxpayer exemptions fully, and WHEREAS, Iowa Code Section 25B.7 requires local governments to extend to the taxpayers only those portions of the property tax credits/taxpayer exemptions that are estimated by the Iowa Department of Revenue and Finance to be funded by the state of appropriations, and  WHEREAS, The Iowa Department of Revenue and Finance has estimated the percentage of funding for the affected property tax credits/taxpayer exemptions as follows: Homestead credit at 100%; Low-income Elderly Disabled Credit at 100% and Military Exemption at 100% and WHEREAS, the Board finds that passing on the reduced state-reimbursed values of the homestead credits to the taxpayers in the County funds local governments has the greatest effect while impacting the largest number of persons with minimal effect, and therefore, in the public interest, NOW, THEREFORE, BE IT RESOLVED, pursuant to Iowa Code Section 25B.7 that the property tax credits/taxpayer exemptions in Chickasaw County for fiscal year July 1, 2015 through June 30, 2016, shall be funded as follows: Homestead Credit at 100%; Low-income Elderly Disabled Credit at 100% and Military Exemption at 100%. AYES: /ss/ Rick Holthaus Steve Geerts, Tim Zoll, John Andersen and Dan Carolan.  NAYS:  ATTEST: /ss/ Joan E. Knoll, Auditor.

 

The Board deferred discussion of the Family and Medical Leave Act (FMLA) training held on June 16, 2015 until the next meeting.

 

Motion by Geerts, Seconded by Carolan to approve Fireworks Permit for Debra Underwood.

Roll Call:  All Ayes.  Motion Carried.

 

Motion by Geerts, Seconded by Andersen to approve Fireworks Permit for Robert Galligan.

Roll Call:  All Ayes.  Motion Carried.

 

The Board allowed claims.

 

Received and filed in the Auditorís Office Received a short form for annual updates for Peachwood Creek, LLC-Koudelka South (ID# 66108) in Section 26 of Jacksonville Township located at Pembroke Avenue, Lawler, IA 52154.

 

Received and filed in the Auditorís Office Received a short form for annual updates for Dale Reicks (ID# 66837) in Section 22 of Jacksonville Township located at  100th Street, Lawler, IA 52154.

 

Received and filed in the Auditorís Office Received a short form for annual updates for C & N Livestock Farms, LLC-Zeien East (ID# 65457) in Section 28 of Washington Township located at  1849 180th Street, New Hampton, IA 50659.

 

Received and filed in the Auditorís Office Received a short form for annual updates for Jon and Janie Bjornstad- C & N Site Farms #1 (ID# 65992) in Section 1 of Niles Township located at  3360 130th Street, Charles City, IA 50620.

 

Received and filed in the Auditorís Office Received a short form for annual updates for Jon and Janie Bjornstad-C & N Farms Site #2 (ID# 65993) in Section 35 of Cedar East Township located at  3269 130th Street Charles City, IA 50616.

 

Motion by Geerts, Seconded by Andersen to adjourn the meeting at 12:25PM.  Roll Call: All Ayes.   Motion carried.

 

 

 

 

 

 ____________________________________

Rick Holthaus, Chairman

Board of Supervisors

 

ATTEST:

 

 

_______________________________________

Joan E. Knoll, Auditor  

 

 

 

 

 

 

 

 

 

 
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