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Monday, July 13, 2015 - Tuesday, July 14, 2015

                                                             

 

 

COUNTY BOARD MINUTES

JULY 13 & 14, 2015

 

The Board convened on Monday, July 6, 2015 at 9:30 AM with all members present:  Geerts, Carolan, Holthaus, Andersen, and Zoll.  The meeting was called to order by Chairman Holthaus.   Mail was opened and distributed.  

 

Motion by Geerts, Seconded by Andersen to approve agenda for July13 & 14, 2015.   Roll Call:  All Ayes:  Motion Carried.

 

Motion by Andersen, Seconded by Zoll to approve board minutes of July 6 & 7, 2015.   Roll Call:  All Ayes.  Motion Carried.

 

Custodian Dave Gorman met with the Board to discuss the part-time scheduled custodian position.  Dave Gorman informed the Board that Supervisor Andersen and he interviewed three applicants.  Discussion followed.

 

Motion by Andersen, Seconded by Geerts to approve the hiring of Nancy Benson as part-time scheduled custodian at the rate of $10.50 per hour effective July 15, 2015 as per the recommendation of the head custodian.  Roll Call:  Ayes: Geerts, Andersen and Holthaus. Nays: Zoll and Carolan.  Motion Carried.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel, work orders, x-road pipe 220th Street; x-road pipe 180th Street; entrance permits, ditch cleaning permits; hauled dirt to Airport Lake, Conservation Dept.; working on inventory at shop; mowed lawns at shops; placed signs for seal coat; sign repair as needed; motorgraders out on gravels; mowed gravels in various spot rocking in various areas; edge rutting, in various areas; Pembroke Avenue, box culvert, day labor; V-48, PCC intersections; shouldering V-48, all week; HMA at the ends of V-48, completed; dirt work shaping up on V-48, bike trail; seal coat South Linn completed; bridge deck overlay start next week, Bassett bridge, mid year conference-Ames; 6 county meeting coming up next month.

 

Motion by Geerts, Seconded by Carolan to approve the permit for Butler County REC to convert overhead electric service to underground electric at 2515 220th Street in New Hampton Township as per the recommendation of County Engineer.  Roll Call:  All Ayes.  Motion Carried.

 

Sue Breitbach, Treasurer, met with the Board for review and approval of Semi Annual Report, with discussion following and review of bank balances.

 

Motion by Andersen, Seconded by Geerts to approve Treasurer’s semi-annual report for June 30, 2015, subject to audit.  Roll Call:  All Ayes. Motion Carried.

 

Sue Breitbach informed the Board that a resident had concerns regarding the street being used on Thursdays for the CDL drive test location. Sue Breitbach addressed his concerns and she also informed the Board that the current CDL drive test location will be unavailable to use beginning August 1, 2015.  Sue Breitbach will continue to look for other options for a CDL drive test location.

 

Departmental cash certifications from fiscal year ending June 30, 2015 were reviewed.

 

Motion by Carolan, Seconded by Andersen to accept Departmental Cash Certifications ending June 30, 2015 and place on file, subject to audit.  Roll Call:  All Ayes.  Motion Carried.

 

The Board reviewed the quarterly ending June 30, 2015 and annual reports for FY 2014-2015 for Auditor, Recorder and Sheriff.

 

Motion by Zoll,  Seconded by Andersen to approve quarterly ending June 30, 2015 and annual reports for FY 2014-2015 for Auditor, Recorder and Sheriff, subject to audit.  Roll Call:  All Ayes. Motion Carried.

 

The Board reviewed the Letter of Understanding for services provided by Hacker, Nelson & Co., PC for the FY 2014-2015 audit of the Chickasaw-Mitchell County Targeted Case Management (TCM).

 

Motion by Zoll, Seconded by Carolan to approve and authorize Chairman Signature on the Letter of Understanding for services provided by Hacker, Nelson & Co., PC for FY 2014-2015 audit of the Chickasaw-Mitchell County Targeted Case Management (TCM).  Roll Call:  All Ayes.   Motion Carried.

 

Land Use Administrator Staci Schutte met with the Board for the approval of a minor subdivision.

 

Motion by Carolan, Seconded by Zoll to approve and authorize Chairman Signature on the Resolution for the minor subdivision for Reicks View Farms, LLC as per the recommendation of the Land Use Administrator.  Roll Call:  All Ayes.  Motion Carried.  RESOLUTION 7-13-15-31

A RESOLUTION APPROVING THE MINOR SUBDIVISION PLAT OF Parcel H in the NORThWest quarter of the South half of Section 22, Township 96 NORTH, Range 14 WEST OF THE 5TH P.M., Chickasaw County, Iowa. WHEREAS, ON THE 13th DAY of July at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa a minor subdivision plat of Parcel H Northwest Quarter of the South Half of Section 22, Township 96 North, Range 14 West of the 5th P.M., Chickasaw County, Iowa was presented. WHEREAS, the minor subdivision plat of Parcel H the Northwest Quarter of the South Half of Section 22, Township 96 North, Range 14 West of the 5th P.M., Chickasaw County, Iowa has been considered and should be approved. NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that said Minor Subdivision Plat be approved, accepted and the Chairman is hereby directed to certify this Resolution of Approval.  PASSED AND APPROVED on this 13th DAY of JULY 2015. /ss/ Rick Holthaus, Chairman, Board of Supervisors.  ATTEST: /ss/ Joan E. Knoll, Auditor

 

At 11:25 AM a member from the media was present.

 

Custodian Dave Gorman met with the Board for an update on Phase II and III Courthouse Painting Project.  The Board toured the Courthouse.

 

Motion by Zoll, Seconded by Geerts to approve Abby Lea’s Liquor License.  Roll Call:  All Ayes.  Motion Carried.

 

The Board reviewed the language changes to the Chickasaw County Handbook on June 29, 2015.

 

Motion by Andersen, Seconded by Geerts to approve and authorize the County Auditor to make the language changes to the Chickasaw County Handbook Section 4.2 Overtime and 5.3 Sick Leave and inform the employees in writing of the change effective June 29, 2015.  Roll Call:  Andersen, Geerts, Carolan, and Holthaus.  Nays:  Zoll.  Motion Carried.

 

Motion by Andersen, Seconded by Carolan to adjourn the meeting at 12:20 PM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, July 14, 2015 at 9:30 AM with all members present:  Geerts, Holthaus, Carolan, Zoll, and Andersen.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.  Also present was a member from the media.

 

Sheriff Todd Miller met with the Board for an update on the showers at the at the Jail building.  Also present was Custodian Dave Gorman.  Todd Miller informed the Board that he contacted L & R Manufacturing regarding the stainless steel shower.  L & R Manufacturing gave Mr. Miller a verbal estimate of $3,500.00 which includes installation, but it would be approximately $600.00 less if they use a concrete base for a total cost of approximately $2,900.00.  Todd Miller informed the Board that he continues to contact vendor for the push button shower head.  Mr. Gorman informed the Board that America’s Best Cleaning & Restoration Services, Rochester, MN has sent a new proposal for the repair and cleaning work for the Board to review.

 

Sheriff Miller discussed with the Board the full-time dispatcher/jailer position.  Discussion followed.  It was the consensus of the Board that the Sheriff’s office starts the hiring process of a full-time dispatcher/jailer position.

 

Sheriff Miller discussed the disposition of a patrol vehicle.  Discussion followed.  After the installation of the equipment from one vehicle to the new vehicles has been complete, Todd Miller will provide information on the vehicles for the Board’s review.

 

Mr. Miller also asked the Board about the process for disposing of the 2005 pickup box and lid.  It was the consensus of the Board to advertise the 2005 pickup box and lid for sale with interested buyers submitting sealed bids for the items. 

 

Public Health & Home Care Services Administrator Kathy Babcock met with the Board for a departmental update. Ms. Babcock informed the Board about the possibly of hiring a part-time on call homemaker in the future due to the possibility of a retirement of a homemaker.  Kathy Babcock also informed the Board that other agencies are struggling due to the Medicare/Medicaid reimbursements payments and other related costs.  Ms. Babcock informed the Board that managed care services are beginning in January of 2016.

 

Motion by Andersen, Seconded by Carolan to acknowledge the hiring of Lisa Welter as full-time nurse as per union contract effective July 13, 2015.  Roll Call:  All Ayes.  Motion Carried.

 

The Board allowed claims.

 

Received and filed in the Auditor’s Office received a MMP short form for Annual Updates for Four Oaks, LLC (ID# 59728) in Section 32 of Utica Township located at 2998 180th Street, Lawler, IA 52154.

 

Motion by Geerts, Seconded by Zoll to adjourn the meeting at 11:40 AM.  Roll Call: All

Ayes:  Motion Carried.

 

 

 

 ____________________________________

Rick Holthaus, Chairman 

Board of Supervisors

 

ATTEST:

 

 

 

 

_______________________________________

Joan E. Knoll, Auditor

 
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