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Monday, October 12, 2015 - Thursday, October 15, 2015

                                                             

 

 

COUNTY BOARD MINUTES

OCTOBER 12-15, 2015

 

The Board convened on Monday, October 12, 2015 at 9:30 AM with all members present: Carolan, Holthaus, Geerts, Zoll, and Andersen.   The meeting was called to order by Chairman Holthaus.   Mail was opened and distributed.  Also present was a member from the media.

 

Motion by Andersen, Seconded by Geerts to approve agenda for October 12-15, 2015.   Roll Call:  All Ayes.  Motion Carried.

 

Motion by Carolan, Seconded by Zoll to approve board minutes of October 5 & 6, 2015. Roll Call: All Ayes.  Motion Carried.

 

Conservation Director Brian Moore met with Board for departmental update. Brian Moore discussed the following topics: Gilmore Wapsi Access: finish the parking lot today, met with Mr. Pacovsky regarding the tile line on 9-11-2015 and contacted Doug Janke with the IDNR to check on the payment for the tile damage.  The check should be issued by the end of the week. Airport Lake Park: Tom Madden did the final inspection on the septic system on Sept. 4, 2015. The final payment to Mehmert Tiling approved by the Conservation Board. Conservation Board called a special meeting on Oct. 4, 2015 to review the Airport Shower House with L & C Building for inspection to address the concerns and review the final bill; the Board of Supervisors discussed the epoxy and painting bill from L & C Builders. It was the consensus of the Board that a bill be submitted for half of the project until the concerns are addressed.  Chickasaw Park Canoe Launch: No word from the Department of Natural Resources regarding the status of the permits; Beach Moving at Split Rock Park: No action has been taken with this project. Jenn Timber: Mr. Hanawalt could not meet the deadline as of September 18, 2015, will try next Spring. Wapsi Junction: Dave Lehmkuhl completed the project. Mr. Lehmkuhl agreed to plant 100 oak trees with tubes at no additional cost to the County. Trees will be planted in various areas around the County. Purchase of new mower: Moore received an approximate cost from vendor, but will not purchase until the Airport Shower project is finalized. Land Acquisition: Moore met with a potential seller regarding the purchase of some ground along the Wapsipinicon River bottom. Moore will apply for grant from the Wildlife Habitat Stamp to purchase the ground. Howard Woods: Moore continues to research on this area for possible transfer to Floyd County.

 

Member from the media left at 10:00 AM.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel; ditch cleaning, culverts, entrances (relaying concrete culverts); sign repair, night time sign survey started on 10-11-2015for the eastern half of the county with completion in about two weeks; edge rutting, mowing side roads, blades out, digging rocks and spot rocking; crack filling to start Tuesday; replaced cross road culverts on 180th East of Jasper Ave.; bridge repair; sawing concrete on B-44; bridge inventory updates; railroad crossing East of Ionia, application submitted for replacing the rubber crossing; structural culvert inspection; final design work on bridge 19880 (just W of 63 on 110th ); etc.

 

Sue Breitbach, Treasurer met with the Board to review and seek approval of quarterly report of bank balances for quarter ending September 30, 2015, with discussion following.

 

Motion by Geerts, Seconded by Andersen to approve Treasurerís Quarterly report of bank balances for quarter ending September 30, 2015, subject to audit.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Zoll, Seconded by Andersen to approve Resolution naming depositories superceding Resolution #02-10-03-07 and all amendments related there to Resolution #10-12-15-38.  Roll Call:  All Ayes.  Motion Carried.  RESOLUTION NAMING DEPOSITORIES SUPERCEDING RESOLUTON # 02-10-03-07AND ALL AMENDMENTS RELATED THERETO RESOLUTION # 10-12-15-38 RESOLVED, that the CHICKASAW COUNTY BOARD OF SUPERVISORS OF CHICKASAW COUNTY, Iowa, approves the following list of financial Institutions to be depositories of the COUNTY OF CHICKASAW funds in conformance with all applicable provisions of Iowa code 12C.2.  The CHICKASAW COUNTY TREASURER is hereby authorized to deposit CHICKASAW COUNTY funds in amounts not to exceed the maximum approved for each respective financial Institution as set out below.

DEPOSITORY NAME            LOCATION                 MAXIMUM BALANCE IN

                                                                                             EFFECT UNDER THIS

                                                                                                    RESOLUTION

 

Luana Savings Bank                 New Hampton                            $ 7,000,000.00

 

State Bank                                 New Hampton                            $ 7,000,000.00

 

First Citizens National

Bank                                          New Hampton                            $ 5,000,000.00

After Jan. 1, 2016

First Citizens Bank

 

Lincoln Savings Bank               Nashua                                       $ 2,000,000.00

 

Bank Iowa                                 New Hampton                            $ 7,000,000.00

 

Northeast Security Bank           Fredericksburg                            $ 5,500,000.00

 

First Security Bank & Trust      Ionia                                            $ 3,000,000.00   

 

First State Bank                         Nashua                                        $ 4,500,000.00

 

DEPOSITORY NAME         LOCATION                MAXIMUM BALANCE IN

                                                                                         EFFECT UNDER THIS

                                                                                                 RESOLUTION

 

State Bank                               New Hampton                             $ 50,000.00

(County Auditor)

 

State Bank                               New Hampton                             $ 250,000.00

(County Sheriff)

 

Luana Savings Bank               New Hampton                             $ 100,000.00

(County Recorder)

 

CERTIFICATION, I hereby certify that the foregoing is a true and correct copy of a resolution of the CHICKASAW COUNTY adopted at a meeting of the said public body,

quorum being present, as said resolution remains of record in the minutes of said meeting, and it is now in full force and effect.  Dated this 12th day of October, 2015. /ss/ Rick Holthaus, Chairman, Board of Supervisors /ss/ Joan Knoll, Auditor /ss/ Sue Breitbach, Treasurer

                                       

Treasurer Sue Breitbach gave the Board a departmental update.

 

Motion by Andersen, Seconded by Geerts to approve quarterly reports ending September 30, 2015 for Auditor, Sheriff, and Recorder, subject to audit.  Roll Call:  All Ayes. Motion Carried

 

Assistant County Attorney Mark Huegel met with the Board to discuss Baldwin property in Bradford Corporation.  Also present were Treasurer Sue Breitbach and a member from the media.  Discussion followed. It was the consensus of the Board that the County Attorneyís Office proceeds with the process on the Baldwin property and to advertise in the official papers.

 

Ken Rasing met with the Board to discuss Courthouse Security. Also present were Doug Welton and Deputy Sheriff Reed Palo.  Ken Rasing presented to the Board an Access/Policy & Procedures for Chickasaw County Courthouse for the Boardís review and take action on the policy at a later date.

 

Ken Rasing also gave the Board a departmental update. Ken Rasing informed the Board that the Landfill concerns were addressed and will send a report to the Department of Natural Resources.

 

Ken Rasing also discussed with the Board a Burn Ban, but the decision to authorize a Burn Ban has to come from the fire chiefs.

 

Motion by Carolan, Seconded by Andersen to adjourn the meeting at 11:30 AM. Roll Call:  All Ayes.   Motion Carried.

 

The Board convened on Tuesday, October 13, 2015 at 9:30 AM with all members present: Holthaus, Andersen, Zoll, Carolan and Geerts. The meeting was called to order by Chairman Holthaus.   Mail was opened and distributed.   Also present was a member from the media.

 

Christine Vreeman with Helping Services of Northeast Iowa met with the Board to discuss placing a purple silhouette display to be located on the first floor of the Courthouse. It was the consensus of the Board to honor the request. Development Coordinator Dennis Osmundson discussed with the Board the Holiday lights Magical Nights display at Pulpit Rock Campground in Decorah during Thanksgiving and Christmas.  Helping Services, with hundreds of volunteers, sets up over forty Christmas light displays throughout the grounds.

 

Member from the media left at 9:50 AM

 

Public Health Assistant Diane Murphy met with the Board to discuss the Unpaid Leave of Absence (Section 5.8) of the Chickasaw County Handbook. Also present were Assistant County Attorney Mark Huegel and Paul Greufe via phone conference.  Discussion followed.

 

Motion by Geerts, Seconded by Andersen to approve and authorize the County Auditor to make the language change (in Handbook Section 5.8 Unpaid Leave of Absence).  Roll Call:  All Ayes.  Motion Carried.

 

Diane Murphy also discussed with the Board the state grant funding programs.  Discussion followed.  Diane will schedule a joint meeting worksession between the Local Board of Health and the Board of Supervisors to discuss how to deal with the possible reduction in revenue. 

 

Received and filed in the Auditorís Office Jendro Sanitation rural recycling collection report for the month of October 2015.

 

Received and filed in the Auditorís Office MMP Short Form for annual updates for Wesley, Ltd. (ID # 66112) in Section 35 of Cedar East Township located at 1203 Windfall Ave., Charles City, IA 50616.

 

Motion by Andersen, Seconded by Zoll to adjourn the meeting at 11:20 AM. Roll Call:  All Ayes.   Motion Carried.

 

A department head meeting was held on Wednesday, October 14, 2015 at 9:00 AM at the Community Services Building. In addition to Supervisors Holthaus, Geerts, and Andersen, the department heads in attendance included Wendy Burgart, Bobbi Jo OíDonnell, Sheila Kobliska, Cindy Messersmith, Sue Breitbach, Ken Rasing, Staci Schutte, Brian Moore, Dusten Rolando, Mark Huegel, Pat Wegman, Joan Knoll, and a member from the media.

 

Paul Greufe with PJ Greufe & Associates met with the department heads on Thursday, October 15, 2015 at 1:00 PM at the Courthouse in the meeting room located on the 1st floor of the Courthouse (room behind the Driverís License) to discuss HR topics. Department heads in attendance included Brian Moore, Dave Jacobsen, John Murray, Cindy Messersmith, Sue Breitbach, Rick Holthaus, Kathy Babcock and Joan Knoll.

 

 

 

 

 ____________________________________

Rick Holthaus, Chairman  

Board of Supervisors

 

ATTEST:

 

 

 

 

 

_______________________________________

Joan E. Knoll, Auditor

 

 

 

 

 
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