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Monday, March 21, 2016 - Wednesday, March 23, 2016

                                                             

 

 

COUNTY BOARD MINUTES

MARCH 21-23, 2016

 

The Board convened on Monday, March 21, 2016 at 9:30 AM with all members present:  Carolan, Holthaus, Geerts, Andersen, and Zoll.  The meeting was called to order by Chairman Andersen.   Mail was opened and distributed. 

 

Motion by Geerts, Seconded by Zoll to approve agenda for March 21-23, 2016.   Roll Call: All Ayes.    Motion Carried.

 

Motion by Zoll, Seconded by Carolan to approve board minutes of March 14 & 15, 2016.   Roll Call: All Ayes.  Motion Carried.

 

Ken Rasing met with the Board to review leachate/landfill treatment agreement.

 

Motion by Geerts, Seconded by Carolan to authorize Chairman Signature on the leachate/landfill treatment agreement with the City of Fredericksburg.  Roll Call:   All Ayes. Motion Carried.

 

Ken Rasing met with the Board for the approval of a minor subdivision.

 

Motion by Zoll, Seconded by Geerts to approve Resolution 03-21-16-11 and authorize Chairman Signature for the minor subdivision for Aaron Blatti as per the recommendation of the Land Use Administrator.  Roll Call:  All Ayes.  Motion Carried.  RESOLUTION 03-21-16-11 A RESOLUTION APPROVING THE MINOR SUBDIVISION PLAT OF Parcel E in the West half of the northeast quarter and parcels F and G in the  north half of Section 8, Township 95 NORTH, Range 12 WEST OF THE 5TH P.M., Chickasaw County, Iowa.  WHEREAS, ON THE 21st DAY of March at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa a minor subdivision plat of Parcel E in the West Half of the Northeast Quarter and Parcels F and G in the North Half of Section 8, Township 95 North, Range 12 West of the 5th P.M., Chickasaw County, Iowa was presented.  WHEREAS, the minor subdivision plat of Parcel E in the West Half of the Northeast Quarter and Parcels F and G in the North Half of Section 8, Township 95 North, Range 12 West of the 5th P.M., Chickasaw County, Iowa has been considered and should be approved.  NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that said Minor Subdivision Plat be approved, accepted and the Chairman is hereby directed to certify this Resolution of Approval.  PASSED AND APPROVED on this 21st DAY of March 2016. /ss/ John Andersen, Chairman, Board of Supervisors ATTEST:  /ss/ Joan E. Knoll, Auditor

 

The Board reviewed the three year renewal contract with Cotts System for the online index book (OIB)-digital imaging for the Auditorís and Recorderís Office.

 

Motion by Holthaus, Seconded by Zoll to enter into a three year renewal contract with Cotts System in the amount of $292.00 per month for maintenance for the online index books (OIB)-digital imaging for the Auditorís and Recorderís Office.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Holthaus, Seconded by Carolan to approve the liquor license for Jerico Jos.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Holthaus, Seconded by Zoll to approve the fireworks permit for Carl Reicks.  Roll Call:  All Ayes.  Motion Carried.

 

Two sealed bids were received for sidewalk, parking lot, & curb repairs at the Jail Facility located at 116 N. Chestnut Avenue, New Hampton, IA.  Also present were County Engineer Dusten Rolando and Assistant County Engineer John Murray.  Chairman Andersen opened the sealed bids.  Bids from Rand Brummond Construction in the amount of $9,898.50 and DeBoest Concrete c. in the amount of $13,334.47.The County Engineer reviewed the bids.

 

Motion by Geerts, Seconded by Holthaus to accept the bid from Randy Brummond Construction                  in the amount of $ 9,898.50 for sidewalk, parking lot, & curb repairs at the Jail Facility located at 116 N. Chestnut.  Roll Call:  Ayes: Geerts, Holthaus, Carolan and Andersen.  Nays: Zoll.  Motion Carried.

          

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel roads; hauled rock to the yard; removing some snow equipment; entrance permits in various areas; ditch cleaning permits in various locations; CMP pipe delivered, last yet to come; removing wing posts, motorgraders; sign posts delivered to yard; spot blading in various gravels; spot rocking in various locations; bridge repairs, various bridges; brushing in various locations; bridge design on Cheyenne Avenue; bridge inspection, Calhoun Burs; survey work, staking box culvert; day labor projects; slurry level quotes; box culvert letting, Beaumont Avenue; INRCOG meeting in Waterloo; Department head meeting this week; dust control policy, act on today; etc.

 

Motion by Geerts, Seconded by Holthaus to set summer help wages as per the 2016 schedule and as per the recommendation of the County Engineer.  Roll Call:  Ayes: Geerts, Zoll, Holthaus and Andersen. Nays:  Carolan.  Motion Carried.

 

The Board reviewed the Dust Control Policy.

 

Motion by Zoll, Seconded by Geerts to approve the Dust Control Policy.  Roll Call:  All Ayes. Motion Carried. CHICKASAW COUNTY DUST CONTROL POLICY Whereas Chickasaw County does not provide dust control services on any county road, citizens and landowners are, however, allowed to apply dust control materials by permit from the Chickasaw County Engineerís Office on any road at their own expense. The only materials approved for use on the roads are calcium chloride, magnesium chloride, crude glycerin and lignin sulfonate.  All products must be approved dust control suppressants with appropriate documentation.  USED MOTOR OIL IS NOT AN APPROVED MATERIAL and shall not be applied to county road surfaces. Upon receipt of a dust control permit the county will blade and shape the indicated site prior to dust control placement-to provide for a smooth road surface.  After the dust control material has been applied, the county will refrain from blading/graveling the treated area unless, IN THE OPINION OF THE COUNTY ENGINEER, it has become rough as to constitute a hazard to traffic.  The owner shall maintain the treated area and repair any roughness that may develop.  The county shall not be liable for the cost of any new application made necessary by such blading. Whereas the county needs to maintain gravels across Chickasaw County, any traffic as a result of normal spot rock and frost boil patchwork is considered normal operations during the course of the year.  Whereas the county places contract rock once a year on various gravel roads across Chickasaw County.  Contract rock is considered to be extra ordinary travel on Chickasaw County Roads.  The contractor placing contract rock will be responsible for maintaining fugitive dust at locations considered to be the main traveled haul roads from the quarry as designated by Chickasaw County Engineer during the time of contract rock.  The contractor may utilize any of the approved materials listed above or water trucks may be used during hauling times.  These designated main haul roads may vary from year to year.  Once contract rock is completed the landowner is again permitted to apply dust control materials on any road at their own expense. Whereas the landowner wanting to place dust control prior to contract rock hauling does so at the landowners own risk.  Any costs associated with re-application of dust control materials after contract hauling is done, shall be at the landownerís expense. This policy is valid for the time period of May 1 to October 15.  Before or after this time period the county will routinely maintain the rock surface by blading. This policy adopted on this 21st day of March, 2016.  Chickasaw County Board of Supervisors /ss/ John Andersen, Steve Geerts, Tim Zoll, Rick Holthaus, Dan Carolan. Attest:  /ss/ Joan E. Knoll, Chickasaw County Auditor

 

IGHCP Director Denise Ballard met with the Board to discuss the Chickasaw County Health Insurance renewal. Through the budget process, the Board had projected a 5% increase in health insurance and budgeted accordingly.  The actual increase was significantly higher but after IGHCPís negotiation with Wellmark, the amount of the increase was reduced to approximately 10% more than the current plan.  After the Board reviewed several IGHCP proposals, the participantsí reserve (generated through insurance premiums collected) was used to reduce costs to 5% more than the current plan.

 

 

Motion by Holthaus, Seconded by Geerts to approve the FY 16-17 Chickasaw County Health Insurance renewal as presented by IGHCP and using the Alternate Plan with a 5% increase.  Roll Call:  All Ayes.  Motion Carried.

 

The Board proceeded to canvass the City of Nashua Special Election held on March 15, 2016.

 

Motion by Zoll, Seconded by Geerts to approve the canvass of the City of Nashua Special Election held on March 15, 2016 and authorize Auditor to certify results to the State and record in permanent Election Register.  Roll Call:  All Ayes. Motion Carried.

 

The Board tabled the Flex/Health Insurance Fund Account until next week.

 

Motion by Holthaus, Seconded by Carolan to approve and authorize Chairman Signature on the Library Contract for FY 2016-2017.   Roll Call:   All Ayes.  Motion Carried.

 

Supervisor Andersen reviewed with the Board a draft Airport Foundation Letter of Support.

 

Motion by Holthaus, Seconded by Geerts to send a Letter of Support for the Airport Foundation.  Roll Call:  All Ayes.  Motion Carried.

 

Received and filed in the Auditorís Office a MMP short form for annual updates for Bill & Tod Elliott (ID#58726) in Section 20 of Fredericksburg Township located at 2969 290th Street, Fredericksburg, IA 50630.

 

Received and filed in the Auditorís Office Chickasaw County Conservation Board Annual update for July 1, 2014 to June 30, 2015.

 

Motion by Geerts, Seconded by Carolan to adjourn the meeting at 12:45 PM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, March 22, 2016 at 9:30 AM with the following members present:  Geerts, Holthaus, and Andersen. Absent: Carolan and Zoll.  The meeting was called to order by Chairman Andersen. Mail was opened and distributed. 

 

The Board allowed claims.

 

Received and filed in the Auditorís Office MMP short form for annual updates for BCS Farms (ID # 60037) in Section 4 of Dresden Township located 2570 Quinlin Avenue, Fredericksburg, IA 50630.

 

Received and filed in the Auditorís Office MMP short form for annual updates for Dewdrop Farms, LLC-Weber site (ID # 66596) in Section 25 of Washington Township located 2165 120th Street, New Hampton, IA 50659.

 

Motion by Geerts, Seconded by Holthaus to adjourn the meeting at 10:50 AM.  Roll Call: Ayes: Geerts, Holthaus, and Andersen.  Absent:  Carolan and Zoll.   Motion Carried.

 

A department head meeting was held on Wednesday, March 23, 2016 at 9:00 AM at the Community Services Building. In addition to Supervisors Geerts, and Andersen, the department heads in attendance included Wendy Burgart, Cindy Messersmith, Sue Breitbach, Ken Rasing, Staci Schutte, Brian Moore, Marty Hemann, Doug Welton, Kathy Babcock, Dave Gorman, Dave Jacobsen, and a member from the media.

 

 

 ____________________________________

John Andersen, Chairman                                                                                                                                               Board of Supervisors

 

ATTEST:

 

_______________________________________

Joan E. Knoll, Auditor

 
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