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Monday, April 4, 2016 - Tuesday, April 5, 2016

                                                             

 

 

COUNTY BOARD MINUTES

APRIL 4 & 5, 2016

 

The Board convened on Monday, April 4, 2016 at 9:30 AM with all members present:  Carolan, Holthaus, Geerts, Andersen, and Zoll.  The meeting was called to order by Chairman Andersen.   Mail was opened and distributed. 

 

Motion by Geerts, Seconded by Holthaus to approve the amended agenda for April 4 & 5, 2016.   Roll Call: All Ayes.    Motion Carried.

 

Motion by Carolan, Seconded by Geerts to approve the amended board minutes of March 28 & 29, 2016.   Roll Call: All Ayes.  Motion Carried.

 

Sheila Kobliska met with the Board to discuss Compliancy Group’s proposal of the Guard-HIPAA Compliance Solution.  Also present was Doug Welton.  Sheila Kobliska presented to the Board an overview of the software program (the Guard) to assist and help Chickasaw County with HIPAA compliancy.  The Board deferred taking any action until Tuesday’s meeting.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel roads; work orders, ditch cleaning; last of CMP delivered; entrance permits; picking up garbage in ditches, TV’s, etc.; hauling spot rock and/to the yard; stripped snow equipment, washing trucks; mounting retriever on motorgrader; snow repair in various areas; taking down snow fence; blading potholes, touching up in different areas; spot brushing in various areas; rock letting today; guardrail repair; day labor projects starting, one calls; bridge design continues; survey work as needed; bridge inspections, Calhoun Burns; bridge list, weight reductions; FY 17 IDOT budget and 5 year program today, etc.

 

Chairman Andersen received and opened bids for limestone surfacing contracts for Divisions I, II, III, and IV at 10:00 AM.  Vendors present included Ron Abbas, representing Paul Niemann Construction; Chris Wiltgen and Chad Wiltgen, representing Wiltgen Construction, Inc.; Keith B. Bruening, representing Bruening Rock Products, and Barry Klingman, County Road Foreman.

 

Motion by Holthaus, Seconded by Geerts to approve the recommendation of the County Engineer and authorize Chairman Signature on vendor limestone surfacing contracts with Paul Niemann Const. Co. for $296,069.40 for Division 1; Wiltgen Const. for $280,297.20 for Division II; Bruening Rock Products for $330,363.43 for Division III; and Bruening Rock Products for $296,213.70 for Division IV.  Discussion followed.  Roll Call:  Ayes:  Geerts, Zoll, Andersen, And Holthaus. Abstain: Carolan.  Motion Carried.

 

Motion by Geerts, Seconded by Holthaus to approve the permit for Mediacom to place buried cable in the county right of way along Kenwood Avenue from Hwy 18 south approximately 300 feet as per the recommendation of the County Engineer.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Holthaus, Seconded by Carolan to approve FY 2017 IDOT Secondary Road Budget and 5 year construction program as per the recommendation of the County Engineer. Discussion followed.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Geerts, Seconded by Zoll to approve the 5 year construction program as per the recommendation of the County Engineer.  Roll Call:  All Ayes.  Motion Carried.

 

Chief Deputy Marty Hemann met with the Board for the sale of the 2009 Dodge Charger.

 

Chairman Andersen received and opened three bids: Jim Shatek in the amount of $1,777.00; Tom Carolan in the amount of $1,000.00; and Andy Hintgen in the amount of $1,111.00.

 

Motion by Zoll, Seconded by Carolan to accept the bid from Jim Shatek in the amount of $1,777.00for the 2009 Dodge Charger.  Roll Call:  All Ayes. Motion Carried.

 

Chief Deputy Marty Hemann gave the Board a departmental update.

 

The Board received a resignation letter from John Phyfe.

 

Motion by Geerts, Seconded by Zoll to accept the resignation of John Phyfe as a member of the Civil Service Commission.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Geerts, Seconded by Holthaus to appoint Kristine A. Markham to the Civil Service Commission for the unexpired six year term that expires January 1, 2017 as per Iowa Code Section 341A.2 and per the recommendation of the County Board of Supervisors.  Roll Call:  All Ayes.  Motion Carried.

 

Received and filed in the Auditor’s Office MMP short form for annual updates for Haeflinger Site-(ID# 68501) in Section 2 of Deerfield Township located at 1444 130th Street, Alta Vista, IA 50603.

 

Received and filed in the Auditor’s Office MMP short form for annual updates for Tim and Karen Denner-Denner Site-(ID# 64312) in Section 21 of Stapleton Township located at 2295 Union Avenue, Lawler, IA 52154.

 

Motion by Carolan, Seconded by Geerts to adjourn the meeting at 12:48 PM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, April 5, 2016 at 9:30 AM with all members present:  Geerts, Holthaus, Carolan, Zoll, and Andersen.  The meeting was called to order by Chairman Andersen. Mail was opened and distributed. 

 

Motion by Geerts, Seconded by Holthaus to open the public hearing at 9:31AM for IDNR Construction permit application for BCS Farms in Section 1 Dresden Township.  Also present were HR Green, Inc. representatives Greg Brennan and Aaron Gwinnup, BCS Farms consultant Frank Moore, Ken Rasing and Zach Sipley.

 

No written comments from the public.

 

Discussion followed.

 

Motion by Geerts, Seconded by Holthaus to close the public hearing at 9:39 AM.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Carolan, Seconded by Geerts to approve the issuance of the IDNR construction permit application for BCS Farms.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Carolan, Seconded Holthaus to approve Compliancy Group’s proposal of the Guard-HIPAA compliance solution in the amount of $4,600.00 for a period of one year as per the recommendation of the HIPAA committee and the expenditure will be paid from Data Processing budget.  Roll Call:   Ayes: Geerts, Holthaus, Carolan, and Andersen. Nays: Zoll.  Motion Carried.

 

 

Supervisors Holthaus gave the Board an update on the meeting held on Sunday, April 3, 2016.

 

Member from the media present at 9:55 AM.

 

HR Green, Inc. representatives Greg Brennan and Aaron Gwinnup met with the Board for an update on the landfill. Also present was Ken Rasing.  Discussion followed.  HR Green, Inc. will continue to monitor the landfill and is scheduled to report again after its inspection in the Fall.

 

Ken Rasing informed the Board that the City of Fredericksburg approved the Treatment agreement with the Iowa Department of Natural Resources.

 

Ken Rasing met with the Board to discuss the roof at the Heritage Residence. Also present was Brian Moudry. The roof was replaced in 2003.  The manufacturer’s warranty for the steel shingles is 50 years.  Ken will take pictures of the roof and send the pictures to the manufacturer.

 

Mr. Rasing also discussed with the Board the radio tower project. Ken met with one vendor and looked at various sites for the tower. Ken is applying for a grant in the amount of $47,000 for radio voting equipment for the cities of Fredericksburg, Nashua, Protivin, Alta Vista and Lawler.  Ken Rasing will contact other counties regarding the radio tower contact vendors, engineering firms, and continue to update the Board.

 

Ken Rasing also discussed with the Board the EMS grant.

 

Motion by Geerts, Seconded by Zoll to authorize Ken Rasing to apply for the yearly EMS grant for training EMS personnel and other personnel training.  Roll Call:  All Ayes.  Motion Carried.

 

Public Health & Home Care Services Administrator Kathy Babcock met with the Board for a departmental update. Ms. Babcock gave the Board an overview of the March 31, 2016 Board of Health meeting.  Ms. Babcock informed the Board of two dog bites in the New Hampton Community; Emergency Preparedness Exercise Evaluation on March 16, 2016; that the Immunization Clinic Policy was reviewed and revisions will be made to the policy; and that the agency has signed contracts with the Medicaid MCOs.  The MCOs are United Healthcare Plan-Red River Valley, Amerigroup Iowa3a, Inc. and AmeriHealth Caritas Inc.  Ms. Babcock also reported that the clients will receive the same services but will work with just different paperwork and the agency has received approval from CMS and the Iowa Department of Inspection and Appeals to expand geographic service outside of county by 10 miles; safety updates and agency rates.

 

Conservation Director Brian Moore met with the Board for a departmental update. Brian Moore informed the Board that the tile work has been completed and the information has been given to the County Attorney’s office for the Schroeder Preserve Tile Easement; Survey on the Rowe property should be completed by the week of April 4, 2016;  that no action has been taken on the Chickasaw Park Canoe Launch and Split Rock Park Beach moving; that the Ford 350 pickup is  in the Jail Facility parking lot will be offered for sale and that an ad will be placed in the newspapers; Applications received for host campers at Split Rock Park and Airport Lake Park.  Applicants have until April 15, 2016 to apply, Mr. Moore also reported that the Northeast Iowa Community Foundation grant in the amount of $5,000 received for Airport Lake Park playground equipment; that Internet Upgrade proposals will be considered; that the Department is researching solar power for Twins Ponds Nature Center; that proposals will be sent to vendors for Split Rock Park Shower House upgrades; and the Department continue to investigate the vandalism at Airport Lake Park.

 

The Board reviewed the job description for the Facilities Maintenance Supervisor.

 

Motion by Carolan, Seconded by Geerts to approve the liquor license for Plum Creek Golf Course Association.  Roll Call:  All Ayes.  Motion Carried.

 

The Board allowed claims.

 

Motion by Carolan, Seconded by Geerts to adjourn the meeting at 12:25 PM.  Roll Call: All Ayes:  Motion Carried.

 

 

 

 

 ____________________________________

John Andersen, Chairman                                                                                                                                               Board of Supervisors

 

ATTEST:

 

 

 

 

_______________________________________

Joan E. Knoll, Auditor

 

 

 

 
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