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Monday, April 25, 2016 - Monday, April 25, 2016

                                                             

 

 

COUNTY BOARD MINUTES

APRIL 25, 2016

 

The Board convened on Monday, April 25, 2016 at 9:30 AM with all members present:  Carolan, Holthaus, Geerts, Andersen, and Zoll.  The meeting was called to order by Chairman Andersen.   Mail was opened and distributed. 

 

Motion by Geerts, Seconded by Holthaus to approve the agenda for April 25, 2016.   Roll Call: All Ayes.    Motion Carried.

 

Motion by Carolan, Seconded by Holthaus to approve the amended board minutes of April 18, 19 & 21, 2016.   Roll Call: All Ayes.  Motion Carried.

 

Assessor Doug Welton met with the Board to review and approve the 2016 Slough Bill applications for property tax exemption through the Soil Conservation Slough Bill approval process.  Iowa law allows a 10% increase each year with the first year starting at 3,000 acres (in 1986).  The County has 4,599.51 acres as of January 1, 2015 versus an acre count of 4,509.57 as of January 1, 2014.  This is an increase of 89.94 acres.  The present amount of acres that are allowed in the county is 5,314 acres. Five applicants did not complete 2016 renewal process and were disallowed the exemption.

 

Motion by Carolan, Seconded by Zoll to approve the list as presented for 2016 slough bill applications and authorize Chairman Signature to sign notifications to five property owners not renewing 2016 slough bill applications.  Roll Call:   All Ayes.   Motion Carried.

 

Doug Welton also reviewed with the Board the 2015 Business Property Applications.

 

Motion by Geerts,  Seconded by Zoll to approve the list as presented for 2015 Business Property Tax Credit applications and authorize Chairman Signature to sign notifications to five property owners for the disallowance for the 2015 assessment on  the Business Property Tax Credit application.  Roll Call:   All Ayes. Motion Carried.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel roads; work orders in various areas; entrance permits in various areas; ditch cleaning permits in various locations; sign repair as needed; change bridge weight limits; patching on Gilmore Avenue; blades out all week; spot rocking all week in various locations; bridge repair; structural culvert work; survey work, day labor; SIIMS bridge information; bridge design, Cheyenne Avenue; bridge design, Boyd Road; INRCOG meeting in Waterloo; skid loader quotes; getting a welder, quotes, one welder last purchased in 1982, etc.

 

The Board discussed the sidewalks at the Courthouse and Jail Facility. Also present was Assistant County Engineer John Murray. Discussion followed.

 

Motion by Geerts, Seconded by Holthaus to repair the sidewalks as required by the City of New Hampton and the Courthouse sidewalks as recommended by the Assistant County Engineer and Custodian.  Roll Call:  Ayes: Geerts, Holthaus, Carolan and Andersen.  Nays:  Zoll.  Motion Carried.

 

Motion by Holthaus, Seconded by Carolan to approve the permit for Alliant Energy to place electrical underground service in the county right of way thru Fayette Avenue for services to 1095 Fayette Avenue as per the recommendation of the County Engineer.  Roll Call:  All Ayes. Motion Carried.

 

The Board discussed the signs at the DHS building.  David P. Boss discusses the signs at the DHS building in January per the budget workshop.  At that time the Board asked Mr. Boss to research the cost of the signs at the DHS building.  Mr. Boss contacted a local vendor and the quote was for a 6’ x 6’ sign representing the existing agencies at a cost of $560.00 per sign and would like to have two signs-one facing east and the other facing west or mount one sign to the building.  Discussion followed.  The Board deferred taking any action at this time until more research is compiled.

 

Ken Rasing met with the Board for an update on the radio tower project.  Also present were Chief Deputy Marty Hemann and Dave Burger with RC Systems, Dave Gorman, County Engineer Dusten Rolando and a member from the media.  Discussion followed.  The Board reviewed the agreement. 

 

Motion by Holthaus, Seconded by Geerts to enter into an agreement with RC Systems to oversee the radio communication tower project and authorize Chairman Signature.  Roll Call:  Ayes:  Holthaus, Zoll, Geerts, and Andersen.  Nays:  Carolan.  Motion Carried.

 

Ken Rasing met with the Board to discuss the overhead door at the Vets Building.  Discussion followed.  It was the consensus of the Board that Ken Rasing and Dave Gorman repair the overhead door at the Vets Building.

 

Ken Rasing met with the Board for an update on the roof at the Heritage Residence.   Ken Rasing contacted the manufacturer of the steel shingles and filed a claim.  Ken will continue to update the Board on the status of roof at the Heritage Residence.

 

Ken Rasing met with the Board to review quotes for a new pickup for the Sanitation Department.

Quotes received from K & W Motors in the amount of $26,900.00 and Vern Laures Auto Center, Inc. in the amount of $27,888.00.  There would be an additional cost of $395.00 for the color blue.  Discussion followed.

 

Motion by Holthaus to authorize the Sanitation Department to purchase a 2016 GMC Sierra 1500 4WD from K& W Motors in the amount of $26,900.00 plus the additional cost of $395.00 for the color blue paint option.  Motion failed for lack of second.

 

Motion by Geerts, Seconded by Holthaus to authorize the Sanitation Department to purchase a 2016 GMC Sierra 1500 4WD from K& W Motors in the amount of $26,900.00.  Roll Call: Ayes: Geerts, Holthaus and Andersen.  Nays:  Carolan and Zoll.  Motion Carried.

 

Ken Rasing also discussed with the Board the EMA Transition Plan.

 

Administrator/CEO of Prairie View Management Inc. Sylvia Mork met with the Board for an update on the administration at the Heritage Residence.  Also present were Bobbi Jo O’Donnell and Prairie View Office Manager Erin Erdman.

 

Received and filed in the Auditor’s Office MMP Short form for annual reports for Donald Chambers (ID# 58948) in Section 8 of Deerfield Township located at 1195 150th Street, Charles City, IA 50616.

 

Received and filed in the Auditor’s Office MMP Short form for annual reports for Westchester LLC (ID #65878) in Section 12 of Stapleton Township located at 3331 210th Street, Waucoma, IA 52171.

 

 

 

 

Motion by Geerts, Seconded by Zoll to adjourn the meeting at 12:17 PM.  Roll Call: All Ayes:  Motion Carried.

 

 

 

 

 

 

 ____________________________________

John Andersen, Chairman            

Board of Supervisors

 

ATTEST:

 

 

 

 

_______________________________________

Joan E. Knoll, Auditor

 

 

 

 

 
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