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Monday, December 12, 2016 - Thursday, December 15, 2016

COUNTY BOARD MINUTES DECEMBER 12, 13, & 15, 2016 The Board convened on Monday, December 12, 2016 at 9:30 AM with all the members present: Carolan, Holthaus, Andersen, Geerts, and Zoll. The meeting was called to order by Chairman Andersen. Mail was opened and distributed. Also present were Supervisor- Elect Hackman and a member from the media. Motion by Zoll, Seconded by Carolan to approve agenda for December 12, 13, & 15, 2016 with the cancellation of the 1:00 PM. appointment. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Holthaus to approve board minutes of December 5 & 6, 2016. Roll Call: All Ayes. Motion Carried. Megan Baltes and Rick Kramer met with the Board to discuss the City of New Hampton bike trail. Discussion followed. Megan Baltes and Rick Kramer will submit a written request for FY 17-18 budget. Member from the media left at 10:00 AM. The County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included: maintenance and service of vehicles; maintenance of gravel roads; ditch cleaning, 260th Street, wrapping up; hauled sand to the yard; 12-6-16 4-one ways out at 5:50 AM to 2:00 PM; 3:00 PM; putting all wings on one ways; snow fence, old 63 North, Nashua; FEMA paperwork continues; chains on motorgraders; new tandem truck delivered; bridge repair, wrapping up; 12-10-16 4-one ways 5:30 AM to 8:00 AM; 12-10-16 7-one ways 2:00 PM-5:00 PM; 12-11-16 7-one ways 5:00 AM to 1:30 PM; 12-12-16 motorgraders out at 5:00 AM; 12-12-16 7-one ways out at 7:00 AM; survey work, bridge projects; ICEA, annual meeting in Ames; HIRP meeting, Tama, Safety Meeting-Christmas; 2 safety awards; FY 18 budget; FY 17 budget amendment, later; etc. The Board reviewed the employeesí written request for vacation carryover. Motion by Geerts, Seconded by Carolan to approve vacation carryover for Secondary Road employees as per attached list and the vacation carryover must be used by January 31, 2017. Roll Call: All Ayes. Motion Carried. Supervisor-Elect David Tilkes was present at 10:25 AM. Sheila Kobliska met with the Board to discuss HIPAA policies and procedures and security policies and procedures. Also present was Doug Welton. Doug Welton and Sheila Kobliska reviewed the procedures with the Board. Motion by Geerts, Seconded by Holthaus to approve HIPAA policies and procedures as presented and as per the recommendation of the HIPAA committee and authorize Chairman Signature. Roll Call: All Ayes. Motion Carried. Iowa Northland Regional Council of Governments (INRCOG) Director of Transit Ed Holm met with the Board to discuss transportation. Also present were Marilee Christenson representing Council on Aging, INRCOG representatives Brian Schoon and Kevin Blanshaw and a member from the media. The Board discussed Health Insurance. It was the consensus of the Board to discuss this item at the meeting scheduled Thursday, December 15, 2016 at 2:30 PM. Motion by Carolan, Seconded by Holthaus to appoint Jolee Drape for a three year term (January 1, 2017-January 1, 2020) to the Board of Health effective January 1, 2017. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Zoll to appoint Cindy Shoemaker for a three year term (January 1, 2017-January 1, 2020) to the Board of Health effective January 1, 2017-January 1, 2020. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Holthaus to appoint Dr. Nathan Harms for an unexpired term of two years to the Board of Health (January 1, 2017 to January 1, 2019). Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Geerts to adjourn the meeting at 11:55 AM. Roll Call: All Ayes. Motion Carried. The Board convened on Tuesday, December 13, 2016 at 9:30 AM with the following members present: Geerts, Zoll, Carolan, and Andersen. Absent: Holthaus. The meeting was called to order by Chairman Andersen. Mail was opened and distributed. Also present was Supervisor- Elect Hackman. Data Processing Manager Doug Welton met with the Board to discuss software update (Recorderís system to Eagle Recorder) for the Recorderís Office. Also present was Recorder Cindy Messersmith. The Eagle Recorder by Tyler to keep our systems up to date and current. Each system update has improved the work flow for the offices and the recorder system will also add work flow enhancements. Motion by Geerts, Seconded by Carolan to purchase the software update from Tyler Technologies in the amount of $42,200 for the implementation and conversion plus $6,879.00 for annual subscription for a five year period for the Recorderís Office as per the recommendation by Data Processing Manager and Recorder. Roll Call: Ayes: Geerts, Zoll, Carolan, and Andersen. Absent: Holthaus. Motion Carried. Land Use Administrator Staci Schutte met with the Board for approval of a minor subdivision. Motion by Geerts, Seconded by Zoll to approve Resolution #12-13-16-45 for the minor subdivision for Kahn as per the recommendation of the Land Use Administrator. Roll Call: Ayes: Geerts, Zoll, Carolan, and Andersen. Absent: Holthaus. Motion Carried. RESOLUTION 12-13-16-45 A RESOLUTION APPROVING THE MINOR SUBDIVISION PLAT OF PARCELS D, E AND F IN THE WEST HALF OF SECTION 13, TOWNSHIP 94 NORTH, RANGE 13 WEST OF THE 5TH P.M., CHICKASAW COUNTY, IOWA. WHEREAS, ON THE 13th DAY of December at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa a minor subdivision plat of Parcels D, E and F in the West Half of Section 13, Township 94 North, Range 13 West of the 5th P.M., Chickasaw County, Iowa was presented. WHEREAS, the minor subdivision plat of Parcels D, E and F in West Half of Section 13, Township 94 North, Range 13 West of the 5th P.M., Chickasaw County, Iowa has been considered and should be approved. NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that said Minor Subdivision Plat be approved, accepted and the Chairman is hereby directed to certify this Resolution of Approval. PASSED AND APPROVED on this 13th DAY of December 2016. /ss/John Andersen, Chairman, Board of Supervisors ATTEST: /ss/ Joan E. Knoll Auditor. The Board discussed a letter of support to the Lt. Governor Kim Reynolds. Supervisor Andersen will compose a letter of support. The Board allowed claims. Fredericksburg Community Development Corp (FCDC) Representative Gerald Linder met with the Board for an update of Telepharmacies. Mr. Lindner informed the Board that the Pharmacy Board committee met on October 16, 2016 to discuss the project. Letters of Supports were given to the Pharmacy Board committee, discussed the rules and regulations. The next Pharmacy Board committee meeting is scheduled in February or March 2017 for the committee to make some decisions. The Board suggested that Mr. Linder request the Board set aside $10,000 economic development dollars to assist with the project if certain changes are made in Iowa law that allow Telepharmacies. Received and filed in the Auditorís office MMP Short Form for Annual updates for Rod Hinz (ID#57706) in Section 18 of Deerfield Township located at 1054 155th Street, Charles City, IA 50616. Received and filed in the Auditorís office MMP Short Form for Annual updates for Troy Finisher (Facility #68369) in Section 19 of Richland Township located at 2846 Fayette Avenue, Nashua, IA 50658. Received and filed in the Auditorís office MMP Short Form for Annual updates for Casper Nursery (ID #68368) in Section 5 of Douglas Township located at 1747 110th Street, Plainfield, IA 50666. Motion by Geerts, Seconded by Carolan to adjourn the meeting at 11:15 AM. Roll Call: Ayes: Geerts, Zoll, Carolan, and Andersen. Absent: Holthaus. Motion Carried. Paul Greufe with PJ Greufe & Associates met with the department heads on Thursday, December 15, 2016 at 1:00 PM at the Courthouse in the meeting room (behind the Driverís License) located on 1st floor of the Courthouse to discuss HR topics. Department heads in attendance included Supervisor Tim Zoll, Supervisor Rick Holthaus, Assistant Engineer John Murray, Land Use Administrator Staci Schutte, Conservation Director Brian Moore, Assessor Doug Welton, County Attorney Pat Wegman, Public Health and Home Care Administrator Kathy Babcock, Chickasaw County Coordinator of Disability Services Bobbi Jo OíDonnell, and County Auditor Joan Knoll. The Board convened on Thursday, December 15, 2016 at 1:45 PM in the Board Room with the following members present: Holthaus, Zoll, Carolan, and Andersen. Absent: Geerts. Supervisor Geerts attending a meeting in Waterloo. The meeting was called to order by Chairman Andersen. Also present was Supervisor-Elect Jacob Hackman. The Board met with the Veteran Affairs Commission in a joint session. Member present from the Veteran Affairs Commission were Chairperson James Geerts and Wayne Moetsch. Also present were Hacker, Nelson & Co. P.C representative Christi Meyer, County Attorney Pat Wegman, Veterans Affairs Director Dave Jacobsen, and HR consultant Paul Greufe. Director Dave Jacobsen was asked whether he wished to enter into closed session under Section 21.5 (1) (i). Mr. Jacobsen informed the Board that he did not wish to enter into closed session. The VA/BOS discussed the operational issues with the Veterans Affairs office as presented in the audit report being prepared by Hacker, Nelson, & Co. P.C. for fiscal year ending June 30, 2016. Discussion followed Supervisor-Elect David Tilkes present at 2:00 PM. The Veteran Affairs Commission will attempt to comply with the recommendations of the audit report. Motion by Zoll, Seconded by Holthaus to adjourn the meeting at 2:50 PM. Roll Call: Ayes: Carolan, Holthaus, Zoll, and Andersen. Absent: Geerts. Motion Carried. At 2:50 PM the Board entered exempt strategy session-Iowa code Section 20; Section 17.3 Union Negotiations session Supervisor-Elect Jacob Hackman left at 3:00 PM. Discussion followed. The Board adjourned the meeting at 3:50 PM. ____________________________________ John Andersen, Chairman Board of Supervisors ATTEST: _______________________________________ Joan E. Knoll, Auditor
 
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