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Monday, September 4, 2017 - Tuesday, September 5, 2017

COUNTY BOARD MINUTES SEPTEMBER 4 & 5, 2017 The Courthouse and offices were closed-Labor Day Holiday. The Board convened on Tuesday, September 5, 2017 at 9:00 A.M. with the following members present: Zoll, Carolan, Geerts, and Hackman. Absent: Tilkes The meeting was called to order by Chairman Zoll. Mail was opened and distributed. Also present were Mark Huegel, Michael Kennedy, Steve Samec, Marty Hemann, and a member from the media. Motion by Geerts, Seconded by Carolan to approve agenda for September 4 & 5, 2017. Roll Call: Ayes: Geerts, Carolan, Hackman and Zoll. Absent: Tilkes. Motion Carried. Motion by Carolan, Seconded by Hackman to approve Board Minutes for August 28, 2017. Roll Call: Ayes: Carolan, Hackman, and Geerts. Nays: Zoll. Absent: Tilkes. Motion Carried. Supervisor Zoll informed the Board that the only update he had that there was nothing through the mail about the state audit. Auditor responded that is correct and that Supervisor Zoll reviewed the agenda on Friday and at the request of Supervisor Hackman to Supervisor Zoll had the Auditor added the agenda item state audit update. Supervisor Zoll stated that the update was that there was nothing in the mail. Michael Kennedy asked the Chairman that he looked at the agenda item this week and last week and the last several weeks. Mr. Kennedy stated that about a week ago at a Friday night football game, Mr. Kennedy was told by a private citizen that Chickasaw County can expect that the state audit would be explosive. So on August 31, 2017, Mr. Kennedy wrote to the State Auditor and asked what the situation was and when a report might be done. Mr. Kennedy received a response on August 31, 2017 from the Auditor’s office and read as follows in part:”The work we performed and the reaudit report are currently in the review stage. We are hoping to complete our work and issue our report within the next couple of months.” Supervisor Zoll asked Mr. Kennedy if he could have a copy of the letter that Mr. Kennedy wrote and the response to give to the rest of the Board members. Mark Huegel asked the Chairman that he had a problem as well. Mr. Huegel stated that it is my understanding that there were rumors in the community that the County Attorney’s office will be in trouble once the audit report is released and those rumors are coming from the Board according to the people who brought it to their attention. Mr. Huegel addressed each Board member and asked for a response. Mr. Huegel was just trying to get to the bottom of what is going on here. Board of Supervisors responded to the questions asked by Mark Huegel. Michael Kennedy, Steve Samec, and Mark Huegel left at 9:10 AM. The Board discussed the reimbursement check for the disposal of old medical equipment that was stored at the Event Center. The check was in the amount of $28.00. Motion was made by Geerts but Hackman informed the Board that the item on the agenda there was no possible action. Therefore motion failed for lack of second It was the consensus of the Board that the check should be deposited in the General Basic Fund-Public Health & Home Care Services department. Sheriff Marty Hemann met with the Board regarding the fire alarm system. On August 21, 2017, Mr. Hemann informed the Board about the fire alarm systems. Marty Hemann informed the Board that numerous times the fire alarms were tripped and that Mr. Hemann did some more research on the matter. The dispatchers documented in 2015-3 times; 2016- 1 time and 2017-3 times. But probably set off more times than that but not documented by the dispatchers. So, Mr. Hemann contacted the vendor the week of the August 21, the technician went through the systems even though the fire alarm system is an aging system (installed in 1999), it is still working properly, and the fire alarm system went thru a series of tests conducted by the technician. The Sheriff’s office is required by the State Jail Inspector to test the system with a smoke test and done twice a year. The Jail Inspector recommended that the fire alarm system is working correctly but the alarms sensors (at the bottom) may need some cleaning. In the past, the dispatcher has reset the alarms, but it is not recommended due to it erases the memory. The Sheriff’s Office has three different zones-one in the basement-one on first floor and one on second floor. When the alarm goes off, a red light will flash. The vendor states the systems is still good, not to be replaced at this time. Mr. Hemann advised the Board that the Sheriff’s office would monitor the system and talk with the Custodian about cleaning any dirty alarms if needed. If the Sheriff’s Office has any further problems with the fire alarm system, Mr. Hemann will address the issue with the Board of Supervisors. The Board discussed the Community Use of Counties Facilities. The Board reviewed the current Community Use of Counties Facilities policy which was adopted October 6, 2015. The Auditor sent the policy to the general liability insurance carrier for review. The general liability insurance carrier has some concerns regarding the verbiage. The County Attorney’s Office and the General Liability Insurance Carrier will draft a revised policy for the Board to review. Motion by Carolan, Seconded by Geerts to authorize the County Attorney’s Office to contact the General Liability Insurance carrier review the Community Use of Counties Facilities and update the Board on or before October 13, 2017 of their recommendations. Roll Call: Ayes: Carolan, Geerts, Hackman and Zoll. Absent: Tilkes. Motion Carried. The Board discussed and reviewed the key policy and keys for the Chickasaw County Services Building (CCSB). The mechanical room will use a key button lock system. Motion by Hackman, Seconded by Carolan to approve the Access/Policy & Procedures for the Chickasaw County Services Building (CCSB) effective September 5, 2017. Roll Call: Ayes: Hackman, Carolan, Geerts and Zoll. Absent: Tilkes. Motion Carried. Supervisor Geerts will contact Dave Gorman to proceed with the number of outside building keys for the project. Supervisor Hackman gave an update on County Social Services meeting that was held on Wednesday, August 30, 2017 in Floyd County. Mr. Hackman informed the Board that the CSS leadership team posted the positions by approval of the Pilot program which was approved in July 2017. Staff included the following: Sheri Vierkant will be the East Quadrant Coordinator, East Quadrant-Allamakee Jason Howes, East Quadrant-Winneshiek Matthew Steven, East Quadrant-Howard Beth Kregel, East Quadrant-Fayette Emily Gade, and East Quadrant-Clayton Jean Gage. The East Quadrant Coordinator (approximately 5 to 6 hours a week) will share an office at the Community Services Building along with the Star Mentoring Program and the CSS secretary. Mr. Hackman also informed the Board that the meeting scheduled on September 18, 2017 at 2:00 PM that County Social Services Governing Board would like to explore the possibility of retaining an agency to perform as employer of record for all employees in the 22 County Social Services Mental Hlth & Disability Services Region. Since the County Social Services is a public agency we would require the employer of record to be IPERS approved as either a public or quasi-public agency. Mr. Hackman will contact the County Social Services regarding the utilities, etc since the termination of the lease effective September 30, 2017. The Board discussed the new location for the County Social Services (CSS) secretary. Motion by Hackman, Seconded by Carolan to move the County Social Services (CSS) office and secretary to the Community Services Building on or before September 22, 2017. Roll Call: Ayes: Hackman, Carolan, Geerts and Zoll. Absent: Tilkes. Motion Carried. The Board discussed the Old Vets Building. The Board exchanged ideas and options. Supervisor Geerts would like to be on the committee if one is to be established, discussed of having a study done, funding, location, etc. It was the consensus of the Board not to put money into the current building. The Board will do more research and explore other options and discuss the Old Vets Building at a later date. The Board discussed the Part-time Custodian position. Supervisor Zoll and Custodian Dave Gorman Interviewed two of the three applicants with the help of the HR Consultant Paul Greufe via phone conference on Tuesday, August 29, 2017 for one of the applicant and the second applicant were on Wednesday, August 30, 2017. The third applicant, Dave Gorman contacted two to three times regarding an interview. Motion by Hackman, Seconded by Geerts to acknowledge the hiring of Tim Riley as part-time custodian (20 hours/week) at the hourly rate of $12.50 per hour effective September 18, 2017 as per the recommendation of the Custodian Dave Gorman. Roll Call: Ayes: Hackman, Geerts, Carolan and Zoll. Absent: Tilkes. Motion Carried. County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included flood repair, 210th Street, Amherst Place, impact rock places washed areas, several locations, this week, county line project, edge rutters installed, normal shop activities, reviewed inventory, sign repairs, computer input, motorgraders out on gravels; spraying willows, hard surface roads, edge rutting, both half’s of county, mowing gravel, North Washington Area, 0360 bridge, set ox culvert; backfill today & tomorrow; Boyd bridge, reinforced approaches poured; pouring today, roadway Boyd area; Gilmore Avenue modified subbase placing; pour concrete next week; etc. Media left at 9:45 AM. Member from the media left at 10:45 AM. Land Use Administrator Staci Schutte met with the Board for the approval of Robert Rosonke minor subdivision. Motion by Hackman, Seconded by Geerts to approve the minor subdivision for Robert Rosonke as per the recommendation of the Land Use Administrator. Roll Call: Ayes: Hackman, Geerts, Carolan and Zoll. Absent: Tilkes. Motion Carried. RESOLUTION 09-05-17-43 A RESOLUTION APPROVING THE MINOR SUBDIVISION PLAT OF PARCEL E IN PARCEL D IN THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 11, TOWNSHIP 95 NORTH, RANGE 13 WEST OF THE 5TH P.M., CHICKASAW COUNTY, IOWA. WHEREAS, ON THE 5th DAY of SEPTEMBER at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa a minor subdivision plat of Parcel E in Parcel D in the Southeast Quarter of the Southeast Quarter of Section 11, Township 95 North, Range 11 West of the 5th P.M., Chickasaw County, Iowa was presented. WHEREAS, the minor subdivision plat of Parcel E in Parcel D in the Southeast Quarter of the Southeast Quarter of Section 11, Township 95 North, Range 11 West of the 5th P.M., Chickasaw County, Iowa has been considered and should be approved. NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that said Minor Subdivision Plat be approved, accepted and the Chairman is hereby directed to certify this Resolution of Approval. PASSED AND APPROVED on this 5th DAY of SEPTEMBER 2017. /ss/ Tim Zoll, Chairman, Board of Supervisor. Attest: /ss/Joan E. Knoll, Auditor Staci Schutte also presented to the Board the resignation of Lawrence Jensen on the Chickasaw County Planning Commission. The Board discussed the Old Landfill regarding the disposal of old tires, scrap metal, etc that was found in the County ditches or from other departments over the years. Also present was Staci Schutte and a member from the media. Discussion of the ownership (department) regarding the old tires, scrap metal, etc. Supervisor Zoll will contact the Conservation Department as to who the materials belong to whether Secondary Road or Conservation Department. The disposal of the old tires will be taken to the landfill. Member from the media left at 10:45 AM. The Board allowed claims. Received and filed in the Auditor’s Office the Verification of County Receipt for manure management plans & plan Updates for Emeraldbrook 23 97 12-Emeraldbrook, LLC (ID# ) in Section 23 of Jacksonville Township located at 1064 Pembroke Avenue, Lawler, IA 52154. Received and filed in the Auditor’s Office MMP short form for Annual Updates for Bodensteiner Site (ID#58597) in Section 27 of Utica Township located at 1779 Vanderbilt Avenue, Lawler, IA 52154. Received and filed in the Auditor’s Office Dayton Township Summary Statement of Receipts and Disbursements for FY 2016-2017. Received and filed in the Auditor’s Office MMP Short Form for Annual Updates for Lantow Site 2 (ID#59760) in Section 12 of Dresden Township located at 2796 260th Street, Fredericksburg, IA 50630. Received and filed in the Auditor’s Office Deerfield Township Summary Statement of Receipts and Disbursements for FY 2016-2017. Received and filed in the Auditor’s Office MMP Short Form for Annual Updates for Oakdale Lane, LLC (ID #69132) in Section34 of Utica Township located at 120th Street, Lawler, IA 52154. Received and filed in the Auditor’s Office MMP Short Form for Annual Updates for Randy Burgart (ID #65016) in Section 8 of Dresden Township located at 2676 Mission Avenue, Fredericksburg, IA 50630. Received and filed in the Auditor’s Office MMP Short Form for Annual Updates for Don Kurtenbach-High Point Inc. (ID #60832) in Section 13 of New Hampton Township located at 2798 210th Street, Lawler, IA 52154. Motion by Carolan, Seconded by Hackman to adjourn at 11:50 AM. Roll Call: Ayes: Carolan, Hackman, Geerts and Zoll. Absent: Tilkes. Motion Carried. ____________________________________ Tim Zoll, Chairman Board of Supervisors ATTEST: __________________________________ Joan E. Knoll, Auditor
 
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