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Monday, October 9, 2017 - Monday, October 9, 2017

COUNTY BOARD MINUTES OCTOBER 9, 2017 The Board convened on Monday, October 9, 2017 at 9:00 A.M. with the following members present: Zoll, Tilkes, Geerts, and Hackman. Absent: Carolan. The meeting was called to order by Chairman Zoll. Mail was opened and distributed. Motion by Tilkes, Seconded by Hackman to approve agenda for October 9, 2017. Roll Call: Ayes: Tilkes, Hackman, Geerts and Zoll. Absent: Carolan Motion Carried. Motion by Hackman, Seconded by Tilkes to approve Board Minutes for October 2 & 3, 2017. Roll Call: Ayes: Hackman, Tilkes, Geerts and Zoll. Absent: Carolan. Motion Carried. Motion by Geerts, Seconded by Hackman to approve quarterly reports ending September 30, 2017 for Auditor, Sheriff, and Recorder, subject to audit. Roll Call: Ayes: Geerts, Hackman, Tilkes and Zoll. Absent: Carolan. Motion Carried. Supervisor Hackman gave an update on the County Social Services (CSS). Mr. Hackman informed the Board that the Services Coordinator for Chickasaw County position has been advertised; discussed phone concerns at the Public Health and Home Care Services agency that are getting addressed; four (4) counties (Hancock, Wright, Emmett and Kossuth) want to opt out of the County Social Services (CSS) and become their own region. In order to do this the Counties have to draft a letter and have their Board of Supervisor sign the letter. This process has to be completed by November 15th to opt out by June 30. 2018 and the legislation has not decided yet if that is an option. The next meeting is October 25, 2017 in Hancock County. Supervisor Hackman will have more information and report to the Board at later date. Conservation Director Brian Moore met with the Board for a departmental update. Topics included Twin Ponds Nature Center roofing project: four (4) bids were received using 26 gauge steel with hidden fasteners and with partial exposed fasteners. After reviewing the bids, the Conservation tabled the decision to select a contractor to collect more information by the November meeting. The Conservation Board also requested to move the deadline date from June 30, 2018 to June 15, 2018 to complete the roofing project. Security Cameras: All camera work has been completed at the Airport Lake, Split Rock and Twin Ponds Nature Center. They are waiting to get a viewing program installed on the computer system. Mr. Ethan Rosonke is hoping to get the waterlines hookups at the Airport Lake Park completed by this Fall. The Conservation Department will be attending various meetings from now through February. County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included building shoulders, moving dirt on V48; work orders in various locations; FEMA, paperwork, getting together information; entrance permits; brushing on V48 curves; maintenance of vehicles, simple repairs; installed pile driver control stick for the excavator; cleaned up county home storage; sign repair, various areas; mowing gravels; edge rutting in various locations; motorgraders out, around rains; blade some dust controls, potholes; bridge rail repair, Colwell road; V14 final plans; SIIMS, input bridges, underwater inspection of substructure on bridges per federal requirements; paperwork, closing out projects; etc. Sue Breitbach, Treasurer met with the Board to review and seek approval of quarterly report of bank balances for quarter ending September 30, 2017, with discussion following. Motion by Hackman, Seconded by Geerts to approve Treasurerís Quarterly report of bank balances for quarter ending September 30, 2017, subject to audit. Roll Call: Ayes: Hackman, Geerts, Tilkes and Zoll. Absent: Carolan. Motion Carried. The Board discussed the 2018 Flexible Spending Account Plan. Also present were Sue Breitbach, Dusten Rolando, and John Murray. The Board discussed the two options (1.) You could change the timeframe the termed employee has to request a reimbursement to 30 days from the current 90 days. (2.) Instead of the $500 rollover, you could change back to the grace period option that was offered earlier. The benefit would run January 1st through December 31st. The employee would have until March 15th to request a reimbursement. There would be no rollover that was discussed at the meeting held on September 18, 2017 by IGHCP (Iowa Government Health Care Plan) Consultant Denise Ballard and Cindy Allen. It was the consensus of the Board not to make any changes to the current Flexible Spending Account Plan. Motion by Tilkes, Seconded by Geerts to approve and authorize Chairman Signature on the Employee Benefit Systems (EBS) (Third Party Administration) Flex Renewal for Chickasaw County from January 1, through December 31, 2018. Roll Call: Ayes: Tilkes, Geerts Hackman and Zoll. Absent: Carolan. Motion Carried. The Board discussed the upcoming FY 2018-19 County Budget Process. The Auditor would like the budget worksheets sent out to the various departments by November 1, 2017, have the budget worksheets returned to the Auditorís Office on or before December 1, 2017, and the department head or elected official schedule an appointment with the Board to go over their budgets without salaries and benefits. The Auditor will revised the letter for the Boardís review Motion by Hackman, Seconded by Tilkes to approve the 2018 Holiday Schedule. Roll Call: Ayes: Hackman, Tilkes, Geerts and Zoll. Absent: Carolan. Motion Carried. EMA/911 Director AJ Seely met with the Board to discuss the 911 tower project and anticipated future needs of the project. AJ Seely informed the Board that at the 911 meeting the Board discussed vendor concerns and the 911 Board decided to hire an consultant to do a full study with the anticipation of drafting and RFP in the future on the 911 tower project. The 911 Board would like the Board of Supervisors to pay the consulting firm from the Capital Projects Fund. Motion by Geerts, Seconded by Hackman to authorize the payment to G.J.Therkelsen & Associates, the consulting firm, in the amount of $28,888.00 from the Capital Projects Funds to do the study for the 911 tower project. Roll Call: Ayes: Geerts, Hackman, Tilkes and Zoll. Absent: Carolan. Motion Carried. Mr. Seely also asked the Board when they are preparing FY 19 budget, to allocate funds for the Tower project for expenses that may be incurred from the findings of the study. Mr. Seely met with the Board to discuss Courthouse security recommendations from Courthouse security panel. Present were Chief Deputy Reed Palo and Assistant County Attorney Mark Huegel. Motion by Hackman, Seconded by Geerts to enter into closed at 11:19 AM as per Iowa Code Section 22.7(50A). Roll Call: Ayes: Hackman, Geerts, Tilkes and Zoll. Absent: Carolan. Motion Carried. Discussion followed. Motion by Geerts, Seconded by Tilkes to exit closed session at 11:43 AM. Roll Call: Ayes: Geerts, Tilkes, Hackman and Zoll. Absent: Carolan. Motion Carried. Motion by Hackman, Seconded by Geerts to authorize the purchase of twenty smoke alarms for the Courthouse. Roll Call: Ayes: Hackman, Geerts, Tilkes and Zoll. Absent: Carolan. Motion Carried. The Board discussed the two compensation Board members who represent the Board of Supervisors on the Compensation Board. The two members are LeeAnne Schulz and Robert Beckman. Supervisor Geerts will contact Robert Beckman to see if he wishes to continue or not continue to serve on the Compensation Board representing the Board of Supervisors. Mr. Zoll will contact LeeAnne Schulz, picked up some application forms, and will update the Board at the next meeting. Motion by Tilkes, Seconded by Hackman to adjourn at 11:50 AM. Roll Call: Ayes: Tilkes, Hackman, Geerts and Zoll. Absent: Carolan. Motion Carried. ____________________________________ Tim Zoll, Chairman Board of Supervisors ATTEST: __________________________________ Joan E. Knoll, Auditor
 
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