The Courthouse and CountyOffice were closed on Monday, July 4th, 2004, in observance of the Independence Day Holiday.
The Board convened on Tuesday, July 5th, 2004 at with a quorum present: Boge, Huegel, Schueth, Pickar. Mattke was absent. The meeting was called to order by Chairman Boge. Mail was opened and distributed.
Motion by Huegel, Seconded by Schueth, to approve Board Minutes of June 28 & 29, 2004. Roll Call: Four Ayes. Motion Carried.
Departmental June 30th cash county and checks certifications were reviewed.Motion by Schueth, Seconded by Pickar, to approve departmental cash and checks balance certifications as of June 30, 2004, subject to audit. Roll Call: Four Ayes. Motion Carried.
Sue Breitbach, Treasurer, met with the Board for approval of an amendment to current depository resolution.Motion by Schueth, Seconded by Pickar, to approve depository amendment to Resolution02-10-03-7, showing bank name change from First National Bank to First State Bank Iowa, New Hampton, Iowa.Roll Call: Four Ayes. Motion Carried. Complete resolution on file in Auditor and Treasurer Offices.
Motion by Huegel, Seconded by Schueth, to open public hearing at for petition requesting vacation of portions of official plats in Millrock Heights Subdivision. Roll Call: Four Ayes. Motion Carried. Those present were Michelle Weiss; Jennifer and Wade Wenger; Nile Funk objecting to the proposed petition and Darin Dietz, proposing the additional development, and David and Christine Skilton, Attorneys for the proposed development. CountyEngineer Dusten Rolando, CountyEngineer was also present. Darin Dietz presented an overview and maps of the plat vacation for the east one-half of Lot 9, becoming a through road to the additional development to the north of the present subdivision. Attorney Skilton stated the while the public hearing was not a Code of Iowa requirement, developer Darin Dietz hoped to be a good neighbor by having public input to the proposed development.Property owners voiced concerns regarding safety issues, including increased vehicle speed and traffic volume on a one-lane road not built to current public road standards.Homeowners requested developer gain access to proposed development either to the north or to the east from current hard-surfaced roads.Attorneys David and Chris Skilton requested a conference with property owners to address concerns in an attempt to bring about resolution agreeable to all parties. The hearing was recessed at .
Dusten Rolando, CountyEngineer met with the Board to discuss road departmental activities. Bids were opened for purchase of two pickup vehicles, one with 6 1/2’ box and one with 8’ box.Bids were received as followed:K&W Motors, LTD: 2005 GMC, Model TK25753 $22,990.00; and TK25953 $23,247.00 and VernLauresAutoCenter, 2005 Chevrolet, Model CK25753 $24,600.00 and CK25953 $24,875.00.
Engineer Rolando reported several washouts in the northeast corner of the county, with two occurring on the asphalt hard-surfaced V56 roadway and a bridge on B22, due to extremely heavy weekend rains of more than 6” multiple times.
Roger Nosbisch, Head Custodian, met with the Board for approval of re-roofing project specifications at the Department of Human Services Building.Hail damage has occurred and an independent insurance agent has appraised damage at 20-25%. A steel shingle roofing product and installation bid is being requested for bid.
Motion by Pickar, Seconded by Huegel, to setJuly 27, 2004 at 10:00 AM to receive and open bids, with possible action for roofing project at DHS Building. Roll Call: Four Ayes. Motion Carried.
Motion by Pickar, Seconded by Schueth, to approve and authorize Chairman to sign local endorsement authority for liquor license and Sunday sales permit for Poor Richard’s.Roll Call: Four Ayes. Motion Carried.
Motion by Huegel, Seconded by Schueth, to authorize Chairman Signature on Federal Annual Certification Report from Sheriff’s Department. Roll Call: Four Ayes. Motion Carried. (Auditor Note: Federal Agency requirement for local agency drug forfeiture sharing.)
Motion by Schueth, Seconded by Huegel, to approve quarterly reports, subject to audit, of Auditor, Recorder and Sheriff. Roll Call: Four Ayes. Motion Carried.
Proposed special acceptance with HIRP for liability insurance coverage for 28E Agreement Entity for Chickasaw-Mitchell County Case Management Services was reviewed with respect to liability limit to the 28E entity.
Motion by Huegel, Seconded by Pickar, to approve special acceptance for $2M liability insurance coverage with Heartland Insurance Risk Pool, for Chickasaw-Mitchell Case Management Services 28E Agreement entity. Roll Call: Four Ayes. Motion Carried.
Engineer Rolando returned to the Board room with his recommendation for acceptance of the low bids for purchase of two pickups from K&W Motors LTD, with vehicle delivery in 6-8 weeks.
Motion by Huegel, Seconded by Pickar, to approve purchase of two 2005 GMC pickups from K&W Motors LTD, Model TK25753 at $22,990.00 and Model TK25953 at $23,247.00. Roll Call: Four Ayes. Motion Carried.
The Board received and filed IDNR Manure Management Plan Update for Ionia Pigs, Inc. (ID#60072) Owner, Leon C. Sheets, located at 1969 290th St., Ionia, Iowa.
Motion by Pickar, Seconded by Schueth, to approve retroactive fireworks permits for Diane Johnson, Sheila Schwickerath, Chad Rahlf, Debra Underwood on July 4-6 and upcoming permit Kurt Croell on July 17, 2004. Roll Call: Four Ayes. Motion Carried.
Attorneys David and Christine Skilton returned to the Boardroom requesting a continuance for the public hearing for the purpose of formulating the tentative final agreement addressing the speed and road maintenance issues brought forth by landowners.David Skilton stated the Board would know all parties were in agreement by the signatures on the final agreement. The Board decided to close the public hearing.
Motion by Schueth, Seconded by Huegel, to close the public hearing at . Roll Call: Four Ayes. Motion Carried.
The Board recessed at for lunch and reconvened at for joint meeting with MitchellCounty to discuss and appoint table of organization for 28E Entity for Joint County Case Management Services.Those present included Boge, Huegel, Schueth, Pickar for ChickasawCounty and Verne Tanner, Stan Walk and Sheryl Jahnel for MitchellCounty.Both Auditors Babcock and Lowell Tesch from Chickasaw and MitchellCounties were present, along with CPC Sheila Kobliska.
Motion by Tanner, Seconded by Pickar, to nominate and appoint temporary Chickasaw County Chairman, Arnie Boge, as Chairperson and Mitchell County Chairman, Verne Tanner as Vice-Chairman for the 28E Entity for Joint Case Management Services. A suggestion was made for subsequent years to rotate Chairman and Vice-Chairman positions between the two counties, expected to be addressed within the by-laws. The alternate for each county would be each county’s vice-chairman. Roll Call: Seven Ayes. Motion Carried.
Motion by Tanner to cease nominations. Roll Call: Seven Ayes. Motion Carried.
Motion by Tanner, Seconded by Huegel, to nominate and appoint recording secretary as case management director. Meeting agendas and minutes are to be filed with each county auditor for distribution to board members. Roll Call: Seven Ayes. Motion Carried.
Motion by Huegel, Seconded by Tanner, to designate Chickasaw County Auditor as fiscal agent for joint county case management. Roll Call: Seven Ayes. Motion Carried.
A Committee for formulation of by-laws for the entity was discussed, with each county having one vote and one representative.Sheryl Jahnel will represent MitchellCounty and Virgil M. Pickar, Jr. will represent ChickasawCounty. A review committee for day-to-day operations will be set as a part of the by-laws.
Liability insurance for the entity was discussed.Chickasaw and Mitchell county officials remain undecided as to the limitation for the liability insurance dollar amount. Discussion followed as to current premium and coverage proposed by Heartland Insurance Risk Pool both counties general liability insurance carrier.
Motion Huegel, Seconded by Jahnel, to ratify the proposed HIRP general liability special acceptance and set $2M coverage and investigate possible additional options for joint board coverage. Roll Call: Seven Ayes. Motion Carried.
In other business, Sheila Kobliska, CPC, stated the number of MitchellCounty clients had increased from 105 to 115, whereas a manageable client allocation should be 30-35 per case manager. CPC Kobliska stated a need to increase the half-time case manager hours at least five hours per week.
Motion by Huegel, Seconded by Tanner, to authorize up to 10 additional hours per week, of up to 30 hours per week to Teri Rabe. Roll Call: Seven Ayes. Motion Carried.
Motion by Huegel, Seconded by Jahnel, to adjourn at Roll Call: All Ayes. Motion Carried.