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Monday, October 18, 2004 - Tuesday, October 19, 2004

COUNTY BOARD MINUTES

OCTOBER 18 & 19, 2004

 

The Board convened on Monday, October 18, 2004 at 9:30 AM with all members present: Boge, Huegel, Schueth, Pickar, Mattke. The meeting was called to order by Chairman Boge. Mail was opened and distributed.

 

Hugh Mackintosh, representing Fredericksburg Chamber of Commerce, shared a photo opportunity with the Board commemorating the County Betterment contribution to the Fredericksburg Family Clinic.

 

County Engineer Dusten Rolando met with the Board to discuss road departmental activities.

 

Motion by Huegel, Seconded by Schueth, to approve and authorize Chairman Signature on County Line Agreement between Howard and Chickasaw Counties, with Engineer recommendation. Roll Call: All Ayes. Motion Carried. Said Agreement updates language from former Agreements stating Chickasaw County maintains 1.5 miles and Howard County maintains 2 miles.

 

Motion by Schueth, Seconded by Boge, to approve and authorize Chairman Signature on permit for Butler County REC to place overhead electric line extension along Exeter Avenue and 215th Street I Sections 13 and 14 of Chickasaw Township. Roll Call: All Ayes. Motion Carried.

 

The Board received and filed Manure Management Permit Plan Update for Bodensteiner Site (I.D.#58597) located at 1779 Vanderbilt Ave., Lawler in Section 27 of Utica Township.

 

Calhoun-Burns & Associates is soon to begin 2nd phase bridge inspections based on a 2-year contract. The Engineer states inspection services have been cost effective with Chickasaw County receiving an additional $20-25,000.00, an overall increase in the last three years. During this same time period the State of Iowa distribution was $3M less.  

 

Motion by Schueth, Seconded by Huegel, to approve Board Minutes of October 11 & 12, 2004. Roll Call: All Ayes. Motion Carried.

 

The Board allowed claims.

 

Pat Wegman, County Attorney, updated the Board of his plans for attending the Attorney Fall Training Conference.

 

Sheryl Phelps, representing West Law Library, presented and explained some available options

in consideration of budget cost containment  Pat Wegman reviewed his personal use of the law library. The Board requested Clerk of Court and County Attorney present their recommendation in the near future.

 

Motion by Pickar, Seconded by Schueth, to adjourn at 12:08 PM. Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, October 19, 2004 at 9:30 AM with all members present: Boge, Huegel, Schueth, Pickar, Mattke. The meeting was called to order by Chairman Boge. Mail was opened and distributed.

 

Doug Welton as Data Processing Manager, met with the Board to review data processing proposed purchases. Review and discussion of current programming and changes followed.

 

Motion by Schueth, Seconded by Huegel, to approve and authorize purchase of Redundant Array of Independent Discs (RAID) storage equipment and scanner, as per recommendation, in the amount of $4030.00, with an estimated annual maintenance contract of $500.00.  Roll Call: All Ayes. Motion Carried.

 

Motion by Huegel, Seconded by Schueth, to approve a resolution amending departmental appropriations. Roll Call: All Ayes. Motion Carried. AMEND DEPARMENT APPROPRIATIONS RESOLUTION NO. 10-19-04-31. WHEREAS, the Board of Supervisors approved an Appropriations Resolution on June 29, 2004, for all departments for the fiscal year beginning July 1, 2004 in accordance with Section 331.434, subsection 6, Code of Iowa, and  WHEREAS, the appropriations approved on June 29, 2004 for fiscal year 2004-2005 are hereby amended in accordance with the attached sheet hereof, and for the following reasons: Recorderís Electronic Transfer Fees: Increase $11,700.00 due to no prior expenditures and decrease Recorderís Surcharge  $1825.00 and Recorderís Budget  $9875.00.  No increase in tax dollar asking.   PASSED, APPROVED, AND ADOPTED this 19th day of October, 2004. The vote thereon being as follows: AYES: /ss/  Arnie J. Boge, Chairman; John L. Huegel; James J. Schueth; Virgil M. Pickar, Jr.; Sherry Mattke.  NAYS: None. Attest: /ss/ Judy A. Babcock, County Auditor

2004-2005 AMENDED APPROPRIATIONS FOR DEPARTMENTS

DEPARTMENT:                        PROPOSED EXP.              DECREASE/INCREASE     TO:

RECORDERíS ELECTRONIC      $      5,675.00                       +      11,700.00               $     17,375.00  

  TRANSFER FEES

RECORDERíS SURCHARGE      $       1,825.00                       -         1,825.00               $                .00 

RECORDER-GEN. BASIC          $      75,674.00                      -         4,500.00               $      71,174.00

RECORDER-GEN. SUPP            $      23,395.00                       -        5,375.00              $     18,020.00    

TOTAL                                   $    99,069.00                       $         9,875.00             $      89,194.00

SERVICE AREA:

GOVíT SERV TO RESIDENTS          $    377,924.00                     +               .00              $    377,924.00

 

Motion by Mattke, Seconded by Pickar, to approve funding Resolution for Secondary Roads from County Betterment (Local Option Sales Tax). Roll Call: All Ayes. Motion Carried. RESOLUTION AUTHORIZING EXPENDITURE FROM CHICKASAW COUNTY BETTERMENT 10-19-04-32. WHEREAS, Chickasaw County Board of Supervisors has deliberated the FY 2004-05 and approved $100,000.00 transfer from the Chickasaw County Betterment portion of the Local Option Sales Tax to be paid to the Secondary Road Fund. WHEREAS, the Board of Supervisors hereby acknowledges and authorizes the budget transfer by reason of decreasing the taxpayer levy of Rural Services Basic Fund by approximately 28 cents per thousand.  Said transfer will be expended for usual and customary Secondary Road operational expenditures of rural secondary road maintenance. APPROVED AND AUTHORIZED, this 19th day of October 2004, the vote as follows: AYES: /ss/Arnie J. Boge, Chairman; John L. Huegel; James J. Schueth; Virgil M. Pickar, Jr.; Sherry Mattke. NAYS: None

ATTEST: /ss/ Judy A. Babcock, Auditor. 

 

The Board allowed claims.

 

Assistant Attorney Mark Huegel reviewed a discrepancy in acres for the recently approved Foster Subdivision south of Boyd. The adopted Resolution had the surveyorís preliminary plat map submitted. Final plat submittal showed a difference of .02 acres. The Board of Supervisors is satisfied with the original Resolution adopted on September 13, 2004.

 

Motion by Pickar, Seconded by Schueth, to adjourn at 11:25 PM. Roll Call: All Ayes. Motion Carried.

 

                                                                        _________________________

                                                                        Arnie J. Boge, Chairman

                                                                        Board of Supervisors

 

Attest:

 

_______________________

Judy A. Babcock, Auditor   

 

 

COUNTY BOARD MINUTES

OCTOBER 18 & 19, 2004

 

The Board convened on Monday, October 18, 2004 at 9:30 AM with all members present: Boge, Huegel, Schueth, Pickar, Mattke. The meeting was called to order by Chairman Boge. Mail was opened and distributed.

 

Hugh Mackintosh, representing Fredericksburg Chamber of Commerce, shared a photo opportunity with the Board commemorating the County Betterment contribution to the Fredericksburg Family Clinic.

 

County Engineer Dusten Rolando met with the Board to discuss road departmental activities.

 

Motion by Huegel, Seconded by Schueth, to approve and authorize Chairman Signature on County Line Agreement between Howard and Chickasaw Counties, with Engineer recommendation. Roll Call: All Ayes. Motion Carried. Said Agreement updates language from former Agreements stating Chickasaw County maintains 1.5 miles and Howard County maintains 2 miles.

 

Motion by Schueth, Seconded by Boge, to approve and authorize Chairman Signature on permit for Butler County REC to place overhead electric line extension along Exeter Avenue and 215th Street I Sections 13 and 14 of Chickasaw Township. Roll Call: All Ayes. Motion Carried.

 

The Board received and filed Manure Management Permit Plan Update for Bodensteiner Site (I.D.#58597) located at 1779 Vanderbilt Ave., Lawler in Section 27 of Utica Township.

 

Calhoun-Burns & Associates is soon to begin 2nd phase bridge inspections based on a 2-year contract. The Engineer states inspection services have been cost effective with Chickasaw County receiving an additional $20-25,000.00, an overall increase in the last three years. During this same time period the State of Iowa distribution was $3M less.  

 

Motion by Schueth, Seconded by Huegel, to approve Board Minutes of October 11 & 12, 2004. Roll Call: All Ayes. Motion Carried.

 

The Board allowed claims.

 

Pat Wegman, County Attorney, updated the Board of his plans for attending the Attorney Fall Training Conference.

 

Sheryl Phelps, representing West Law Library, presented and explained some available options

in consideration of budget cost containment  Pat Wegman reviewed his personal use of the law library. The Board requested Clerk of Court and County Attorney present their recommendation in the near future.

 

Motion by Pickar, Seconded by Schueth, to adjourn at 12:08 PM. Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, October 19, 2004 at 9:30 AM with all members present: Boge, Huegel, Schueth, Pickar, Mattke. The meeting was called to order by Chairman Boge. Mail was opened and distributed.

 

Doug Welton as Data Processing Manager, met with the Board to review data processing proposed purchases. Review and discussion of current programming and changes followed.

 

Motion by Schueth, Seconded by Huegel, to approve and authorize purchase of Redundant Array of Independent Discs (RAID) storage equipment and scanner, as per recommendation, in the amount of $4030.00, with an estimated annual maintenance contract of $500.00.  Roll Call: All Ayes. Motion Carried.

 

Motion by Huegel, Seconded by Schueth, to approve a resolution amending departmental appropriations. Roll Call: All Ayes. Motion Carried. AMEND DEPARMENT APPROPRIATIONS RESOLUTION NO. 10-19-04-31. WHEREAS, the Board of Supervisors approved an Appropriations Resolution on June 29, 2004, for all departments for the fiscal year beginning July 1, 2004 in accordance with Section 331.434, subsection 6, Code of Iowa, and  WHEREAS, the appropriations approved on June 29, 2004 for fiscal year 2004-2005 are hereby amended in accordance with the attached sheet hereof, and for the following reasons: Recorderís Electronic Transfer Fees: Increase $11,700.00 due to no prior expenditures and decrease Recorderís Surcharge  $1825.00 and Recorderís Budget  $9875.00.  No increase in tax dollar asking.   PASSED, APPROVED, AND ADOPTED this 19th day of October, 2004. The vote thereon being as follows: AYES: /ss/  Arnie J. Boge, Chairman; John L. Huegel; James J. Schueth; Virgil M. Pickar, Jr.; Sherry Mattke.  NAYS: None. Attest: /ss/ Judy A. Babcock, County Auditor

2004-2005 AMENDED APPROPRIATIONS FOR DEPARTMENTS

DEPARTMENT:                        PROPOSED EXP.              DECREASE/INCREASE     TO:

RECORDERíS ELECTRONIC      $      5,675.00                       +      11,700.00               $     17,375.00  

  TRANSFER FEES

RECORDERíS SURCHARGE      $       1,825.00                       -         1,825.00               $                .00 

RECORDER-GEN. BASIC          $      75,674.00                      -         4,500.00               $      71,174.00

RECORDER-GEN. SUPP            $      23,395.00                       -        5,375.00              $     18,020.00    

TOTAL                                   $    99,069.00                       $         9,875.00             $      89,194.00

SERVICE AREA:

GOVíT SERV TO RESIDENTS          $    377,924.00                     +               .00              $    377,924.00

 

Motion by Mattke, Seconded by Pickar, to approve funding Resolution for Secondary Roads from County Betterment (Local Option Sales Tax). Roll Call: All Ayes. Motion Carried. RESOLUTION AUTHORIZING EXPENDITURE FROM CHICKASAW COUNTY BETTERMENT 10-19-04-32. WHEREAS, Chickasaw County Board of Supervisors has deliberated the FY 2004-05 and approved $100,000.00 transfer from the Chickasaw County Betterment portion of the Local Option Sales Tax to be paid to the Secondary Road Fund. WHEREAS, the Board of Supervisors hereby acknowledges and authorizes the budget transfer by reason of decreasing the taxpayer levy of Rural Services Basic Fund by approximately 28 cents per thousand.  Said transfer will be expended for usual and customary Secondary Road operational expenditures of rural secondary road maintenance. APPROVED AND AUTHORIZED, this 19th day of October 2004, the vote as follows: AYES: /ss/Arnie J. Boge, Chairman; John L. Huegel; James J. Schueth; Virgil M. Pickar, Jr.; Sherry Mattke. NAYS: None

ATTEST: /ss/ Judy A. Babcock, Auditor. 

 

The Board allowed claims.

 

Assistant Attorney Mark Huegel reviewed a discrepancy in acres for the recently approved Foster Subdivision south of Boyd. The adopted Resolution had the surveyorís preliminary plat map submitted. Final plat submittal showed a difference of .02 acres. The Board of Supervisors is satisfied with the original Resolution adopted on September 13, 2004.

 

Motion by Pickar, Seconded by Schueth, to adjourn at 11:25 PM. Roll Call: All Ayes. Motion Carried.

 

                                                                        _________________________

                                                                        Arnie J. Boge, Chairman

                                                                        Board of Supervisors

 

Attest:

 

_______________________

Judy A. Babcock, Auditor   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
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