COUNTY BOARD MINUTES
JUNE 30 & JULY 1, 2008
The Board convened on Monday, June 30, 2008 at 9:30 AM with all members present: Boge, Pickar, Huegel, Schueth, Mattke. The meeting was called to order by Chairman Boge. Mail was opened and distributed.
Motion by Huegel, Seconded by Schueth, to approve agenda for June 30 & July 1, 2008, with the addition of Dennis Stock and Max Myers. All Ayes, with Motion Carried.
Motion by Schueth, Seconded by Mattke, to approve board minutes of June 23 & 24, 2008. All Ayes, with Motion Carried.
Ken Rasing met with the Board for several items of business as follows: The master matrix county review for Prime Feeders Inc. was received, having a greater point total of 455 points than the minimum requirement of 440 points. It was stated that the proposed fourth building is not planned for construction at present, while the seasonal manure storage facility will be built.
Motion Mattke, Seconded by Schueth, to approve the Prime Feeders Inc. Master Matrix review and recommend IDNR issuance of construction permit. Roll Call: All Ayes. Motion Carried.
Max Myers and Dennis Stock met with the Board regarding future sale of the county acquired site of the old Bassett gas station site acquired through tax sale. Neighbor Max Myers wishes to acquire the site for a Welcome sign area to the Town of Bassett. Concerns were expressed that the lot is not adequately sized for locating a well and conventional seepage bed on the lot. Rasing stated the mechanical – aerobic system would be the viable alternative.
As flood update information, a public meeting with governmental entities including roads, conservation, City of Nashua, and EMS Director Rasing representing the remaining small towns within the county. The county has been requested for appointment of a designated individual for FEMA representation. Flood mitigation and governmental entity buyout acquisition of flooded properties was discussed, with the entity match requirement being 15%.
County Engineer Dusten Rolando met with the Board to discuss road departmental activities.
Superintendent Randy Anderson has been designated as the FEMA appointment for the roads.
Some roads remain closed, while others have become closed due to flood damages. A portion of B22 has been closed due to pavement settling and a culvert repair.
Motion by Mattke, Seconded by Schueth, to approve and authorize Chairman Signature on permit for Iowa Telecom to place underground buried cable along Stanley Avenue South of 270th Street. Roll Call: All Ayes, with Motion Carried.
Motion by Huegel, Seconded by Pickar, to approve and authorize Chairman Signature on permit for Iowa Telecom to place underground buried cable along 175th Street East of White Way Avenue. Roll Call: All Ayes, with Motion Carried.
Motion by Pickar, Seconded by Mattke, to approve and authorize Chairman Signature on permit for Iowa Telecom to place underground buried cable along 240th Street East of Windsor Avenue. Roll Call: All Ayes, with Motion Carried.
Motion by Schueth, Seconded by Pickar, to approve employees’ salaries for FY 2008-09, as per union agreements, with the exception of the homemaker contract which remain in negotiation. Roll Call: All Ayes, with Motion Carried.
Motion by Mattke, Seconded by Schueth, to approve Resolution for Interfund Operating Transfer. Roll Call: All Ayes, with Motion Carried. Resolution 06-30-08-15 WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Ambulance Fund during the FY 2008-2009 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.The total maximum transfers from the Rural Services Basic Fund to the Ambulance Fund for the fiscal year beginning July 1, 2008 shall not exceed $12,500. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 30th day of June, 2008 the vote thereon being as follows: AYES: /ss/ Arnie J. Boge, Chairman, Board of Supervisors; Virgil M. Pickar, Jr.; John L. Huegel; James J. Schueth; Sherry Mattke. NAYS: None. ATTEST: /ss/ Judy A. Babcock, Auditor.
Motion by Mattke, Seconded by Schueth, to approve Resolution for Interfund Operating Transfer. Roll Call: All Ayes, with Motion Carried. Resolution 06-30-08-16. WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Secondary Road Fund during the FY 2008-2009 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the Rural Services Basic Fund to the Secondary Road Fund for the fiscal year beginning July 1, 2008 shall not exceed $1,341,788.00. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 30th day of June, 2008 the vote thereon being as follows: AYES: /ss/ Arnie J. Boge, Chairman Board of Supervisors; Virgil M. Pickar, Jr.; John L. Huegel; James J. Schueth; Sherry Mattke. NAYS: None. ATTEST: /ss/ Judy A. Babcock, Auditor.
Motion by Mattke, Seconded by Huegel, to approve Resolution for Interfund Operating Transfers. Roll Call: All Ayes, with Motion Carried. Resolution 06-30-08-17 WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Ambulance Fund, General Basic Fund to the General Supplemental Fund, General Basic to the Capital Projects Fund during the FY 2008-2009 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.The total maximum transfers from the General Basic Fund to the Ambulance Fund for the fiscal year beginning July 1, 2008 shall not exceed $12,500; the General Basic Fund to the General Supplement Fund for the fiscal year beginning July 1, 2008 shall not exceed $650,000 and General Basic Fund to the Capital Projects Fund for the fiscal year beginning July 1, 2008 shall not exceed $100,000. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 30th day of June, 2008 the vote thereon being as follows: AYES: /ss/ Arnie J. Boge, Chairman Board of Supervisors; Virgil M. Pickar, Jr.; John L. Huegel; James J. Schueth; Sherry Mattke. NAYS: None. ATTEST: /ss/ Judy A. Babcock, Auditor
Motion by Pickar, Seconded by Schueth, to approve FY 2008-09 Appropriations Resolution. Roll Call: All Ayes, with Motion Carried. Resolution No. 06-30-08-18. WHEREAS, it is desired to make appropriations for all officers and departments for the fiscal year beginning July 1, 2008, in accordance with Section331.434, Subsection 6, Code of Iowa. NOW THEREFORE, BE IT RESOLVED by the Chickasaw County Board of Supervisors of Chickasaw County, Iowa, as follows: Section 1. The amounts itemized by fund and by department or office is hereby appropriated as per adopted budget. Section 2. Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute authorization for the department or officer to make expenditures or incur obligations from the itemized fund, effective July 1, 2008. Section 3. In accordance with Section 331.4371, Code of Iowa, no department or officers shall expend or contract to expend any money or incur any liability, or enter into any contract which by its terms involves the expenditures of money for any purpose in excess of the amounts appropriated pursuant to this Resolution. Section 4. If at any time during the 2008/2009 budget year the Auditor ascertains that the available resource of a fund that year will be less than said funds total appropriation, the Auditor shall immediately so inform the Board of Supervisors and recommend appropriate corrective action. Section 5. The Auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which account shall indicate the amount of the appropriation, the amount charged thereto, and the encumbered balance. The Auditor shall report the status of such accounts to the applicable departments and officers monthly or quarterly during the fiscal year 2008/2009. Section 6. All appropriations authorized pursuant to this Resolution lapse at the close of business on June 30, 2009. PASSED, APPROVED, AND ADOPTED this 30th day of June, 2008, the vote thereon being as follows: AYES: /ss/ Arnie J. Boge, Chairman; Virgil M. Pickar, Jr.; John L. Huegel; James J. Schueth; Sherry Mattke. NAYS: NONE. ATTEST: /ss/ Judy A. Babcock, County Auditor
2008-2009 DEPARTMENT BUDGET APPROPRIATIONS ALLOWED
BOARD OF SUPERVISORS: 01
0001 Board of Supervisors $ 139,700.00
0002 Board of Supervisors $ 50,202.00 $ 189,902.00
AUDITOR: 02
0001 Auditor $ 68,370.00
0002 Auditor $ 139,190.00 $ 207,560.00
TREASURER: 03
0001 Motor Vehicle $ 64,126.00
0002 Motor Vehicle $ 26,168.00
0001 Driver’s License $ 50,016.00
0002 Driver’s License $ 25,036.00
0001 Tax $ 84,098.00
0002 Tax $ 25,732.00 $ 275176.00
COUNTY ATTORNEY: 04
0001 County Attorney $ 143,330.00
0002 County Attorney $ 41,743.00 $ 190,073.00
SHERIFF: 05
0001 Sheriff $ 665,320.00
0002 Sheriff $ 313,967.00 $ 979,287.00
RECORDER: 07
0001 Recorder $ 94,173.00
0002 Recorder $ 26,147.00 $ 120,320.00
SECONDARY ROAD: 20
0020 Secondary Road $ 3,748,200.00 $ 3,748,200.00
VETERANS AFFAIRS: 21
0001 Veterans Affairs $ 27,150.00
0002 Veterans Affairs $ 1,310.00 $ 28,460.00
CONSERVATION: 22
0001 Conservation $ 230,250.00
0002 Conservation $ 50,032.00 $ 280,282.00
PUBLIC NURSE: 23
0001 Public Nurse $ 557,536.00
0002 Public Nurse $ 111,093.00 $ 668,629.00
WEED COMMISSIONER: 24
0011 Weed Commissioner $ 0 $ 0
DEPT. OF HUMAN SERVICES: 25
0001 Department of Human Services $ 8,940.00
0002 Department of Human Services $ 197.00 $ 9,137.00
CARE FACILITY: 26
0001 Care Facility Maintenance $ 29,861.00
0002 Care Facility $ 1,003.00 $ 30,864.00
STATE DHS: 27
0001 State DHS $ 22,250.00 $ 22,250.00
MEDICAL EXAMINERS: 28
0001 Medical Examiners $ 24,550.00 $ 24,550.00
COUNTY ASSISTANCE: 30
0001 County Assistance $ 67,833.00
0002 County Assistance $ 1,791.00 $ 69,624.00
CLERK OF COURT: 31
0002 Clerk of Court $ 57,100.00 $ 57,100.00
SANITATION: 32
0001 Sanitation $ 65,796.00
0002 Sanitation $ 18,710.00 $ 84,506.00
LIBRARIES: 33
0011 Libraries $ 50,000.00
0025 Chickasaw Co. Betterment $ 33,000.00 $ 83,000.00
AMBULANCE: 36
0031 Ambulance $ 25,000.00 $ 25,000.00
HOMEMAKER HEALTH AGENCY: 38
0001 Homemaker Health Agency $ 317,502.00
0002 Homemaker Health Agency $ 89,330.00 $ 406,832.00
LAW ENFORCEMENT BLDG. (JAIL): 45
0001 Jail Building $ 26,750.00
1500 Jail Building – Capital Projects 0 $ 26,750.00
COMMUNITY SERVICES BUILDING: 46
0001 Community Services Building $ 20,351.00
0002 Community Services Building $ 666.00 $ 21,017.00
OLD VET BUILDING: 49
0001 Old Vet Building $ 1,625.00 $ 1,625.00
TOWNSHIP CLERK/TRUSTEES: 50
0001 Township Clerks – Trustees $ 3,500.00
0002 Township Clerks – Trustees $ 85.00 $ 3,585.00
GENERAL SERVICES: 51
0001 Auditing Services $ 20,250.00
0001 Dues & Memberships $ 7,625.00
0001 Co. Misc./Courthouse $ 132,560.00
0002 Co. Misc./Courthouse $ 14,995.00
0001 Co. Liability Insurance $ 84,655.00
0002 Co. Liability Insurance $ 250,470.00 $ 510,555.00
DATA PROCESSING: 52
0001 Data Processing $ 109,175.00
0002 Data Processing $ 1,330.00 $ 110,505.00
HAZ MAT WASTE: 53
0011 Haz Mat $ 6,648.00 $ 6,648.00
FAIR & 4-H: 54
0001 Fair & 4-H $ 18,375.00 $ 18,375.00
SANITARY LANDFILL: 55
0033 Landfill $ 27,375.00 $ 27,375.00
ASSESSOR: 56
4100 Assessor $ 195,130.00 $ 195,130.00
SPECIAL APPRAISERS: 57
4101 Special Appraisers $ 117,550.00 $ 117,550.00
UNEMPLOYMENT: 58
0002 Unemployment $ 1,000.00 $ 1,000.00
DOMESTIC ANIMAL: 59
0001 Domestic Animal $ 2,500.00 $ 2,500.00
COUNTY MENTAL HEALTH: 60
0010 County Mental Health $ 1,102,950.00
0002 County Mental Health-Pathways $ 7,096.00 $ 1,110,046.00
MH-DD BLDG: 61
0010 MH-DD Bldg. $ 1,665.00 $ 1,665.00
CHICK – MITCH: 61
5410 Chick-Mitch $ 385,862.00 $ 385,862.00
CONSERVATION ENHANCEMENT: 65
0023 Conservation Enhancement (REAP) $ 20,000.00 $ 20,000.00
SCHROEDER: 66
3510 Schroeder $ 835.00 $ 835.00
EMER. MANAGEMENT COMMISSION: 70
0001 Emergency Management – per capita $ 13,516.00
4000 Emergency Management – Commission $ 42,035.00 $ 55,551.00
E-911: 71
4010 E-911 $ 76,666.00 $ 76,666.00
COUNTY E-911 DATA BASE: 72
0001 E-911 Data Base $ 5,874.00
0002 E-911 Data Base $ 822.00 $ 6,696.00
RECORDER’S SURCHARGE: 75
0024 Recorder’s Surcharge $ 1,500.00 $ 1,500.00
RECYCLING: 79
0011 Recycling $ 17,753.00 $ 17,753.00
CIVIL SERVICE COMMISSION: 80
0001 Civil Service Commission $ 600.00 $ 600.00
SHERIFF’S K-9 UNIT: 95
0028 Sheriff’s K-9 Unit $ 5,081.00 $ 5,081.00
SAUDE: 90
3500 Saude $ 710.00 $ 710.00
SHERIFF’S K-9 UNIT: 95
0028 Sheriff’s K-9 Unit $ 5,081.00 $ 5,081.00
DARE ACCOUNT: 96
0029 Dare Account $ 200.00 $ 200.00
CAPITAL PROJECTS: 99
0020 Capital Projects $ 218,000.00
1500 Capital Projects $ 200,000.00 $ 418,000.00
NON DEPARTMENTAL: 99
0001 Misc. Budget Requests $ 31,000.00
1500 Capital Projects $ 200,000.00 $ 231,000.00
ECONOMIC DEVEL. – GB: 99
0026 Economic Development $ 116,000.00
0034 Economic Development – GB $ 100,000.00 $ 216,000.00
COUNTY BETTERMENT: 99
0025 County Betterment $ 106,803.00 $ 106,803.00
0001 GENERAL BASIC 3,114,157.00
0002 GENERAL SUPPLEMENTAL 1,225,215.00
60 0010 MH-DD SERVICES 1,104,615.00
0011 RURAL SERVICES BASIC 74,401.00
20 0020 SECONDARY ROAD 3,748,200.00
65 0023 CONSERVATION ENHANCEMENT 20,000.00
75 0024 RECORDER’S SURCHARGE 1,500.00
33 0025 CHICKASAW COUNTY BETTERMENT – 15% 139,803.00
0026 COUNTY ECONOMIC DEVELOPMENT – 10% 116,000.00
95 0028 SHERIFF’S K-9 UNIT 5,081.00
96 0029 DARE ACCOUNT 200.00
36 0031 AMBULANCE 25,000.00
07 0032 REC ELECTRONIC TRANSFER FEES 00.00
55 0033 LANDFILL POST CLOSURE 27,375.00
0034 ECONOMIC DEVELOPMENT-GB 100,000.00
45 1500 CAPITAL PROJECTS FUND 200,000.00
3500 SAUDE FARM FUND 710.00
3510 SCHROEDER STEWARDSHIP FUND 835.00
4000 EMERGENCY MANAG. - COMMISSION 42,035.00 4010 E-9-1-1 SURCHARGE FUND 76,666.00
4100 ASSESSMENT EXPENSE 195,130.00
4101 SPECIAL APPRAISER’S FUND 117,550.00
5410 CHICK-MITCH CASE MGT FUND 385,862.00
_____________
$ 10,780,335.00
BUDGET REQUESTS:
0001 Disaster Services Per Capita 13,516.00
0001 Chickasaw Co. Council on Aging (Bus) 3,000.00
0001 Chickasaw County Council on Aging 5,000.00
0001 Cedar Valley Friends of the Family 3,000.00
0001 Northeast Iowa Community Action 15,000.00
0001 Chickasaw County Historical Society 7,000.00
0001 Big Four Fair 11,750.00
0001 4-H Premiums 6,625.00
0002 Pathways Behavioral Services 7,096.00
0025 County Betterment (3400) 47,803.00
0025 County Betterment (6320) 50,000.00
0025 Soil Conservation 9 ,000.00
0026 Eastern Iowa Tourism 500.00
0026 Chickasaw County Tourism 7,500.00
0026 Co. Economic Development 108,000.00
0034 Co. Economic Development – GB 100,000.00
0011 Libraries – RSB 50,000.00
0025 Libraries – Betterment 33,000.00
___________
$ 477,790.00
Motion by Schueth, Seconded by Huegel, to approve Resolution abating mobile home taxes and penalty for a junked mobile home. Roll Call: All Ayes, with Motion Carried. Resolution 06-30-08-19 Abating Mobile Home Taxes & Penalty. WHEREAS, the real estate taxes, listed under the names of Lorraine Mary Crabtree, due for a mobile home in a park, are shown delinquent on the Treasurer’s tax rolls and now has been junked on October 23, 2006. According to Iowa Code Section 435.25 the Board of Supervisors may abate taxes on property by resolution when it is administratively impractical to pursue tax collection through the remedies of this section, all taxes and interest shall be abated by resolution of the Board of Supervisors. WHEREAS, the mobile home is described as owned by Lorraine Mary Crabtree; VIN GB36M02358; Title Number: 19-W094378; and is a 1972 SRA. Taxes are owed for 2006 in the amount of $144.00; 2007 in the amount of $72.00 for a total amount of $216.00. NOW, THEREFORE, BE IT RESOLVED, this Board is in agreement by their motion on June 30, 2008, and directs the Treasurer to strike from the tax books and abate any and all taxes and penalty due. AYES: /SS/ Arnie J. Boge, Chairman; Virgil M. Pickar, Jr., Vice-Chairman; John L. Huegel; James J. Schueth; Sherry Mattke. NAYS: None. ATTEST: /ss/ Judy A. Babcock, Auditor
Motion by Mattke, Seconded by Huegel, to approve fireworks permits for Cathy Skoda. Roll Call: All Ayes, with Motion Carried.
The IRS allowable mileage for service of civil papers was increased to 58.5 cents effective July 1, 2008, with the Sheriff requesting the increase.
Motion by Huegel, Seconded by Pickar, to increase mileage to 58.5 cents effective July 1, 2008 for service of civil papers. Roll Call: All Ayes, with Motion Carried.
Mileage reimbursement rates for other Iowa counties was reviewed in preparation for consideration of the county’s reimbursement.
Motion by Pickar, Seconded by Huegel, to increase county mileage reimbursement to 44 cents effective July 1, 2008. Roll Call: All Ayes, with Motion Carried.
Supervisor Boge is absent at 11:08 AM.
Targeted Case Manager Bobbi Jo O’Donnell met with the Board for approval of provider agreements as follows:
Motion by Mattke, Seconded by Schueth, to approve and authorize Vice-Chairman Signature on transportation agreement with INRCOG for Comprehensive System van when available. Roll Call: Four Ayes, with Motion Carried.
Motion by Huegel, Seconded by Mattke, to approve and authorize Vice-Chairman Signature with Community Care Inc. for the HCBS 16 hour daily house to an hourly individualized structure, decreasing the contract from $3058.24 to $2077.80 annually. Roll Call: Four Ayes, with Motion Carried.
Motion by Huegel, Seconded by Schueth, to approve and authorize Vice-Chairman Signature with Heartland Insurance Risk Pool affirming schedule of coverage and setting liability limitation for case management agency. Roll Call: Four Ayes, with Motion Carried.
The Board received and filed Manure Management Plan Annual Updates for Bruce Buchheit (ID#57704) located at 1090 Stevens Ave., Lawler in Section 21 of Utica Township; Zeien East (ID#65457) located at 180th St., New Hampton in Section 28 of Washington Township and Zeien West located at 180th St., New Hampton in Section 32 of Washington Township.
Motion by Schueth, Seconded by Huegel, to adjourn at 11:45 AM. Four Ayes, with Motion Carried.
The Board convened on Tuesday, July 1, 2008 at 9:30 AM with a quorum present: Pickar, Huegel, Schueth, Mattke. Boge was absent. The meeting was called to order by Vice-Chairman Pickar. Mail was opened and distributed.
Ken Rasing addressed concerns of recent flooding to a county resident located in the near proximity to a county bridge replacement, with discussion following.
Public Health Nursing Administrator Kathy Babcock and Homemaker Administrator Jeanne Heit met with the Board for discussion of modification to the Local Public Health Homemaker Health Aide Care service agreement. Proposed agreement will be effective from July 1 to June 30th of each fiscal year. Current cost per unit of service stands at $33.00 (increased from $31.19) for week days; $38.38 (increase from $36.56) for weekends; and $43.75 (increased from $41.94) for holidays. Homemaker aides are now completing client charts at client’s homes at the time of services rendered to clients, which formerly was done at the office on a separate date. The change will achieve efficiencies in both health aide payroll and mileage reimbursement.
Motion by Schueth, Seconded by Huegel, to approve and authorize Vice-Chairman Signature on Local Public Health Homemaker Health Aide Care service agreement, as stated above. Roll Call: Four Ayes, with Motion Carried.
Motion by Mattke, Seconded by Schueth, to approve and authorize tax suspension for John Hinkle effective July 1, 2008. Roll Call: Four Ayes, with Motion Carried.
Motion by Huegel, Seconded by Mattke, to approve and authorize Vice-Chairman Signature on courthouse clerical union agreement effective July 1, 2008 through June 30, 2010. Roll Call: Four Ayes, with Motion Carried.
Motion by Schueth, Seconded by Huegel, to approve and authorize Vice-Chairman Signature on sheriff and dispatcher union agreement effective July 1, 2008 through June 30, 2010. Roll Call: Four Ayes, with Motion Carried.
Motion by Huegel, Seconded by Schueth, to approve fireworks permits for Kevin & Karol Marvets and Gerald Tieskotter. Roll Call: Four Ayes, with Motion Carried.
Motion by Schueth, Seconded by Mattke, to adjourn at 12:10 PM. Four Ayes, with Motion Carried.
_______________________
Arnie J. Boge, Chairman
Board of Supervisors
Attest:
_______________________
Judy A. Babcock, Auditor
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