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Monday, February 27, 2006 - Tuesday, February 28, 2006

COUNTY BOARD MINUTES

FEBRUARY 27 & 28, 2006

 

The Board convened on Monday, February 27, 2006 at 9:30 AM with all members present: Huegel, Schueth, Boge, Pickar and Mattke. The meeting was called to order by Chairman Huegel. Mail was opened and distributed.

 

Motion by Schueth, Seconded by Pickar, to approve Board Agenda for February 27 & 28, 2006. Roll Call: All Ayes. Motion Carried.

 

Motion by Boge, Seconded by Mattke, to approve Board Minutes of February 21, 2006. Roll Call: All Ayes. Motion Carried.

 

Michael Brocka, Public Engineer representing Gilmour & Doyle, met with the Board to present a mechanical and electrical service proposal for boiler replacement at Heritage Residence. An estimated construction cost for removal of existing equipment and replacement with two small hot water boilers and new expansion tanks is approximately $65,000.00.    A 10% engineering fee will be added, not to exceed 10% of bids, with additional requested and approved services at hourly rates.  Discussion followed.

 

Motion by Schueth, Seconded by Pickar, to approve and authorize Chairman Signature on contract for services with Gilmour & Doyle for engineering/mechanical services at Heritage Residence. Roll Call: All Ayes. Motion Carried.   

 

County Engineer Dusten Rolando met with the Board to discuss road departmental activities.

 

Motion by Mattke, Seconded  by Pickar, to approve and authorize Chairman Signature on permit for Iowa Telecom to place buried cable in county right of way along Union Avenue south of 300th Street in Fredericksburg Township. Roll Call: All Ayes. Motion Carried.

 

Motion by Schueth, Seconded by Huegel, to approve and authorize Chairman Signature on permit for Iowa Telecom to replace a cross terminal in county right of way at the intersection of Kenwood Avenue and 170th Street in Washington Township. Roll Call: All Ayes. Motion Carried. 

 

Motion by Boge, Seconded by Mattke, to approve and authorize Chairman Signature on permit for Iowa Telecom to place temporary buried cable in county right of way along Exeter Avenue north of 110th Street in Deerfield Township. Roll Call: All Ayes. Motion Carried.

 

Motion by Mattke, Seconded by Schueth, to approve and authorize Chairman Signature on permit for Iowa Telecom to place buried cable in county right of way along Ridgeway Blvd. south of 190th Street in Stapleton Township. Roll Call: All Ayes. Motion Carried.

 

Motion by Boge, Seconded by Schueth, to approve and authorize Chairman Signature on permit for Iowa Telecom to place temporary buried cable in county right of way along Kenwood Avenue south of 150th Street in Washington Township. Roll Call: All Ayes. Motion Carried.

 

Discussion followed as to temporary summer help employees’ hourly wages. 

 

Motion by Boge, Seconded by Schueth, to increase temporary summer employees’ each step by 25 cents per hour, with beginning salary scale at $8.00 hour and with CDL $8.50 hour. Each year of employment increases an additional step of 25 cents per hour. Roll Call: All Ayes. Motion Carried. 

 

Randy Heitz, Regional Manger and Mike Booth, County Action Committee Chairman, both representing Iowa Farm Bureau, met with the Board to review the proposed FY 2006-07 County Budget. Review and discussion followed, with Farm Bureau expressing concern of greater than 25%-35% projected for ending fund balance for FYE 2007. Farm Bureau shared compiled graph information from surrounding counties of proposed fund balances for FYE 2007. Engineer Dusten Rolando was also present for the discussion.

 

Motion by Pickar, Seconded by Boge, to approve and authorize Chairman Signature on Iowa Department of Public Health grant for substance abuse funding for FY 2006-07. Roll Call: All Ayes. Motion Carried.

 

Motion by Schueth, Seconded by Mattke to approve and authorize Chairman Signature on HAVA voting system allocation application for funding. Roll Call: All Ayes. Motion Carried.

 

Motion by Boge, Seconded by Pickar, to approve fireworks permit for Stan Jirak, Roll Call: All Ayes. Motion Carried.

 

Motion by Pickar, Seconded by Boge to adjourn at 12:10 PM. Roll Call:  All Ayes. Motion Carried.

 

The Board convened on Tuesday, February 28, 2006 at 9:15 AM with a quorum present: Huegel, Pickar, Mattke. The meeting was called to order by Chairman Huegel. Mail was opened and distributed. Supervisor Boge was present at 9:35 AM and Supervisor Schueth was present at 9:40 AM.

 

Jeanne Heit, Homemaker Director, met with the Board to request change of status for two part-time, on-call homemaker aides. Discussion followed as to staffing changes.

 

Motion by Pickar, Seconded by Mattke, to approve change of status for Kelly Boggess and Eva Jean Wood-Gebert to part-time scheduled effective February 28, 2006. Roll Call: Four Ayes. Motion Carried.

 

Sheriff Marty Larsen met with the Board for review and approval of additional uniform allowance for Deputy Sheriff Rieck.  Current union contract allows $450.00 per year per officer as uniform allowance, with Deputy Rieck exceeding the allowance. Discussion followed.

 

Motion Boge, Seconded by Pickar, to approve additional allowance, with concurrence and recommendation by Sheriff, with overage to be allowed from another officer’s uniform line item  to maintain compliance with union contract. Roll Call: All Ayes. Motion Carried.

 

Resignation of Dispatcher Erin Straw was discussed.  Motion by Boge, Seconded by Schueth, to table resignation of Erin Straw until written resignation is obtained. Roll Call: All Ayes. Motion Carried.

 

The 28E Agreement for Department of Human Services in Floyd County had been deferred since February 14th, pending a review and understanding of calculation used for the billing allocation for the less than full time counties, as is Chickasaw County.  Floyd, Mitchell and Chickasaw County DHS staff occupies a site utilizing 68.8% of the total space, with the expense allocation being determined by case load percentage served from each county.

 

Motion by Pickar, Seconded by Mattke,  to approve and authorize Chairman Signature on 28E Agreement for DHS Services shared with Floyd, Mitchell and Chickasaw Counties. Roll Call: All Ayes. Motion Carried.

 

A request by Commissioner of Elections Judy Babcock was reviewed for additional paid staff time of up to 40 hours per week for additional clerical on voter conversion to state interactive I-Voter and upcoming annual National Change of Address requirement by the State. 

 

Motion by Schueth, Seconded by Boge, to approve additional requested clerical staff paid hours of up to 40 hours per week to address additional need requirements for voter conversions and annual requirements.  Roll Call: All Ayes. Motion Carried.

 

Discussion followed as to a budget amendment proposed by Conservation Director for purchase of new vehicle at $15,900.00, funded from line items for HAVA and fish habitat grant reimbursements, park equipment and partially lumber.  Concerns were raised as to purchasing an unbudgeted vehicle, while consuming remaining budget for park equipment and lumber, which will substantially reduce park equipment and maintenance until July 1, 2006.  It was decided to send a letter from the Supervisors to the Conservation Directors requesting a work session to understand Conservation focus and mission and decide goals and long-range plans.

 

Motion by Schueth, Seconded by Pickar, to open the Public Hearing at 11:00 AM for proposed Amendment to County Ordinance combine four election voting districts within the unincorporated areas of Chickasaw County. Roll Call: All Ayes. Motion Carried.  

 

No comments were received by the public. Combining precincts resulted after the HAVA allocations for voting equipment were received and it became financially necessary to achieve savings. Election precincts cost savings of approximately $40,000.00 were attained by combining four districts which include Deerfield-Washington, Jacksonville-Utica, Dresden-Fredericksburg, and Dayton-Richland.

 

Motion by Pickar, Seconded by Mattke, to close the public hearing at 11:23 AM. Roll call: All Ayes. Motion Carried.

 

Motion by Mattke, Seconded by Pickar, to adopt and authorize Signatures on Amendment to Ordinance Combing four election precincts effective February 28, 2006. Roll Call: All Ayes. Motion Carried.

 

Doug Welton as Data Processing met with the Board for items as follows:

 

Family Farm Credit Applications for FY 2006-07 were reviewed.  Motion by Boge, Seconded by Schueth, to approve Family Farm applications FY 2006-07. Roll Call: All Ayes. Motion Carried.

 

The contract for ProMap maintenance contract for GIS mapping was reviewed.  Motion by Mattke, Seconded by Schueth, to approve and authorize Chairman to sign contract for GIS software maintenance mapping.  Roll Call: All Ayes. Motion Carried.   

 

The Board received and filed IDNR Annual Manure Management Plans for Don Kurtenbach (ID#59339) located at 2145 Stanley Ave., Lawler, in Section 17 of Stapleton Township and (ID#62176) located at 2145 Stanley Ave., Lawler, in Section 19 of Stapleton Township; Riverton Site 1 (ID#62814) located in Floyd County with application sites in Chickasaw County; Jerico Beef & Swine (ID62201) located at 1245 Pembroke Ave., Lawler, in Section 35 of Jacksonville Township; Maples Finisher Farm (ID#62904) located in Floyd County with application sites in Chickasaw County.  Notices were received of an incomplete Manure Management Plan for Denner Site (ID#64312) located at 2295 Union Avenue, Lawler, as while as the requested paperwork from Tim Denner, in Section 21 of Stapleton Township; Administrative Approval of Manure Management Plan for Bill & Tod Elliot Farm (ID#58726) located at 2969 290th St., Fredericksburg, in Section 20 of Fredericksburg Township; Richland LTD (ID361657) located at 2919 Hickory Ave., Ionia in Section 19 of Richland Township.

 

Board members recessed for lunch at 12:08 PM, re-convening the Board room at 1:15 PM for budget work session. Session was declared adjourned 2:23 PM.

 

Board members convened in budget work session on Wednesday, March 1, 2006 at 9:30 AM with all members present.  The day was spent in budget review determining a revamped budget which ended up in 35% projected ending fund balance of expenditures for FY 2006-07.  Budget work session ended approximately 2:30 PM.

 

 

                                                                        _________________________

                                                                        John J. Huegel, Chairman

                                                                        Board of Supervisors

 

Attest:

 

_________________________

Judy A. Babcock, Auditor 

 

 

 
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