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Monday, March 08, 2010 - Tuesday, March 09, 2010

COUNTY BOARD MINUTES

MARCH 8 & 9, 2010

 

The Board convened on Monday, March 8, 2010 with all members present:  Boge, Holthaus, Mattke, Andersen and Pickar.  The meeting was called to order by Chairman Boge. Mail was opened and distributed.   Also present was a member from the media.

 

Motion by Andersen, Seconded by Mattke to approve agenda for March 8 & 9, 2010.  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Pickar to approve board minutes of March 1, & 2, 2010. All Ayes.  Motion Carried.

 

Board members proceeded to canvass the Lawler Special (LOSST) Election held on March 2, 2010.

 

Motion by Mattke, Seconded by Holthaus to approve canvass of Lawler Special (LOSST) Election and authorize Commissioner of Elections to certify results and record in the Permanent Election Register.  Roll Call:  All Ayes. Motion Carried.

 

County Engineer Dusten Rolando met with the Board to discuss departmental activities.

Topics included: asphalt patching all areas; service and maintenance of vehicles, fixing mailboxes and signs as needed; spot rocking in various areas, etc.

 

Vendors present included Ron Abbas, representing Paul Niemann Const.; Gary Veeder, representing Allied Const.; Garry Wiltgen, representing Wiltgen Const. Mike Root, representing Bruening Rock Products, and Ovey Johnson, County Road Foreman.

 

Chairman opened the bids for Limestone Surfacing Roads.

 

Motion by Andersen, Seconded by Holthaus to approve the recommendation of the County Engineer and authorize Chairman signature on vendor limestone surfacing contracts with Paul Niemann Const. Co. for $165,387.42 for Division I; Wiltgen Const. for $134,404.95 for Division II; Bruening Rock Products for $ 196,673.85 for Division III; and Allied Manatts for $164,020.50for Division IV.  Roll Call:  All Ayes. Motion Carried.

 

Reviewed FY 2010 IDOT secondary road budget amendment. 

 

Motion by Andersen, Seconded by Mattke to approve the recommendation of the county engineer and authorize Chairman Signature on FY 2010 IDOT secondary road budget amendment.  Roll Call:  All Ayes. Motion Carried.

 

County Engineer also reviewed summer wages.  Dusty Rolando stated the summer wages will probably stay the same as last year.  Also discussed the purchase of a new van for the secondary road department.

 

Motion by Mattke, Seconded by Andersen to purchase a van through the state bid process from Bob Brown Chevrolet Inc. of West Des Moines in the amount $21,062.23.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Pickar, Seconded by Andersen to open public hearing at 10:32 AM for the FY 2010-2011 county budget.  Roll Call:  All Ayes.  Motion Carried.  Also present: Brian Moore, Conservation Director, Dusten Rolando, County Engineer, Marty Larsen, Sheriff and Todd Miller, Chief Deputy.

 

No one from the public had expressed any opinions either verbal or written. 

 

The Board made the following comments regarding the FY 2010-2011 County Budgets:

Supervisor Andersen:  While I acknowledge that the proposed budget will likely be approved at today’s meeting, I intend to vote “no” on the proposed budget for several reasons.  The proposed budget will require either reduced services or it will require spending down from some of the County’s reserves, a strategy that is being used this current fiscal year.  Thankfully, the amount of “deficit spending” is not great.  The difference between the anticipated tax revenues and next year’s departmental requests is not great—but those requests ARE based on an artificial constraint—department heads and management teams are taking NO increase in salary or benefits—for this coming fiscal year.   And, it is true that the county appears to have substantial reserves at this moment.  I just hope we are not on a slippery slope.   This will be the second consecutive year where reducing reserves is the BOS’s strategy.  In addition, at this time next year, the County most likely will need to raise tax levies to help the management teams “recover” from the year of frozen salaries and to cover the real increases in costs that have occurred over the past few years.  At the same time it is essential that we have sufficient reserves so we’ll be able to cash flow while taxes are being collected.  Also, the proposed budget seems to be based on the idea that our job as Supervisors is to reduce taxes—even though we have one of the very lowest combined tax rates in the State of Iowa.  My view is that our first priority as Supervisors is to make sure that we are adequately providing for the general welfare and ensuring public safety for the residents and visitors to the county.  It is worrisome if, in fact, members of the Board of Supervisors perceive their job to be to reduce taxes—yes, it’s true there are times when reducing taxes is worth considering—especially if it can be demonstrated that the taxes are excessively high.   As I’ve indicated, that’s not the situation right now in Chickasaw County.  We have one of the lowest combined tax rates in the State of Iowa.  I strongly hope that we will avoid spending down our reserves so much that we will need to cut services—especially if the mindset is that our job is to reduce taxes despite the loss of services.   From my perspective, that’s a dangerous philosophy of government—which is really about elected officials coming together with others to address problems that threaten the common good.    

Supervisor Boge: The Board looked at the ending fund balances and expenditures of the County Budget and they were adequate.  Expressed concerns for the new expense and reoccurring expenses created by hiring a part time zoning administrator and moving the county attorney to a full time position. The services are not being reduced.  Services in Chickasaw County are as good as or better than counties around us. To tax more just for the sake of raising taxes, I find repulsive.

Supervisor Mattke: We had an equalization order of 5 % on all residential property for 2009 assessment and also looked at the ending fund balances.

Supervisor Holthaus: It is not my philosophy to reduce taxes.  My philosophy is to be fiscally responsible.  To do that I look at three components when setting the budget: ending fund balances, levy rate, and total tax asking with ending fund balances driving the other two components. I feel real good with this proposed budget in that it maintains ending fund balances, does not cut any services, and with the current economy keeps the tax asking the same.

Supervisor Pickar: With this budget, we will be able to provide the same services to the taxpayers as last year.  I feel comfortable with the ending fund balances and looking forward to addressing any challenges next year’s budget brings.

 

Motion by Pickar, Seconded by Holthaus to close the public hearing at 10:45AM.   Roll Call:  All Ayes. Motion Carried.

 

The compensation board recommendation for elected official’s salary for FY 2010-2011 was no increase for all elected officials due to current economic conditions.

 

Motion by Holthaus, Seconded by Mattke to set elected officials salaries for FY 2010-2011 as follows:  Supervisors $23,840.00; Auditor $42,899.00; Treasurer $42,859.00; Recorder $42,859.00; Sheriff $57,124.00; and Attorney $82,000.00.  Roll Call: All Ayes. Motion Carried.

 

Motion by Holthaus, Seconded by Pickar to approve Resolution for Adoption of FY 2010-2011 County Budget.  Roll Call:  All Ayes. Motion Carried.  03-08-10-08. RESOLUTION APPROVING ADOPTION OF FY 2010-2011 COUNTY BUDGET.  WHEREAS,           the Board of Supervisors do hereby approve and adopt the FY 2010-2011 County Budget, after the public hearing on March 8, 2010.  PASSED, APPROVED AND ADOPTED this 8th day of March, 2010. The Vote thereof being as follows: AYES: /ss/ Arnie J. Boge, Chairman, Virgil M. Pickar Jr., Rick Holthaus, Sherry Mattke.  NAYS: John Andersen.  ATTEST: /ss/ Joan E. Knoll, Auditor.

 

Sheriff Marty Larsen gave the Board a progress report on the ambulance protocol.  Sheriff Larsen will contact the ambulance council to discuss the written ambulance protocol. Also gave a departmental update.  The Sheriff and Board discussed the Fredericksburg Contract and the hearing scheduled for March 29, 2010.

 

Brian Moore, Conservation Director met with the Board to discuss the Airport Lake Shower Building.  Brian will proceed with the grant application and update the Board on the project along with the funding of the project.

 

Motion by Pickar, Seconded by Holthaus to approve Jerico Jo’s Liquor License.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Pickar to adjourn the meeting at 12:05 PM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, March 9, 2010 with all members present:   Boge, Holthaus, Andersen, Pickar, and Mattke.  The meeting was called to order by Chairman Boge. Mail was opened and distributed.  

 

Sheila Kobliska, Targeted Case Management Director, met with the Board to review

Cost Advisory Services Inc. Report for an indirect cost rate computation for the Chickasaw/Mitchell Case Management Program.

 

Dave Gorman, Custodian, met with the Board to review and approve quotes for the cable and pulley system for the Courthouse flag pole, 1st and 2nd floor courthouse carpet cleaning, and discussed the outside clock for the courthouse. 

 

County Attorney, Pat Wegman, met with the Board to discuss the Fredericksburg Law Enforcement Contract.

 

The Board entered into discussion regarding the employee’s health wellness proposal, with a program developed.

 

Motion by Pickar, Seconded by Mattke to set employees’ wellness screening at no cost for health insurance subscribers and spouses (family contracts only), consisting of blood panel, PSA and TSH (thyroid) test and additional optional tests to be prepaid by participants applying for those tests. Employees that are non participating health insurance subscribers and their spouses may participate in the Wellness Clinic. They will need to cover the cost of requested tests.  Roll Call:  All Ayes. Motion Carried.

 

The Wellness Clinic dates are April 6, 7 & 8th, 2010.

 

The Board received and filed IDNR Manure Management Annual Update for Jerico Beef & Swine (ID#62201) in Section 35 of Jacksonville Township located 2651 130th St. Lawler IA  52154.

 

The Board received and filed IDNR Manure Management Annual Update for JAGRABDP, LLC (ID#65313) in Section 5 of Jacksonville Township located 2375 150th St. New Hampton IA  50659.

 

The Board received and filed IDNR Manure Management Annual Update for Tim Denner (ID#64312) in Section 21 of Stapleton Township located 2295 Union Ave., Lawler IA  52154.

 

Motion by Andersen, Seconded by Holthaus to adjourn the meeting at 12:05 PM.    Roll Call:  All Ayes.  Motion Carried.

 

                                                                 

 ____________________________________

                                                                        Arnie J. Boge, Chairman

                                                                        Board of Supervisors

 

 

ATTEST:

 

_______________________________________

Joan E. Knoll, Auditor

 

 

 

 

 

 

 

 

 

 
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