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Monday, June 21, 2010 - Tuesday, June 22, 2010

COUNTY BOARD MINUTES

 JUNE 21 & 22, 2010.

 

The Board convened on Monday, June 21, 2010 with all members present:   Boge, Holthaus, Mattke, Andersen and Pickar. The meeting was called to order by Chairman Boge. Mail was opened and distributed.  Also a member from the media.

 

Motion by Pickar, Seconded by Holthaus to approve agenda for June 21 & 22, 2010with the following additions:  Approve Fireworks Permit for Holz/Mattke and review Tourism Director/Coordinator Proposal.  All Ayes.   Motion Carried.

 

Motion by Andersen, Seconded by Holthaus to approve board minutes of June 14 & 15, 2010. All Ayes.  Motion Carried.

 

Dave Gorman, Custodian, met with the Board for an update of the courthouse sidewalk repair project between Chickasaw County and the City of New Hampton and also reviewed the service contract with Rogers Automated Entrances, Inc.  Also present:  Donald Mai Jr.  Assistant County Engineer, John Murray sent out the specifications, plans and bidding documents.

 

Motion by Holthaus, Seconded by Andersen to open sealed bids on July 12, 2010 at 10:00 AM to remove and place 2726 square feet of 4” P.C.C. sidewalk and 407 lin. Ft of 2 ft. curb and gutter at the Chickasaw County Courthouse.   Roll Call:  All Ayes. Motion Carried

 

Motion by Andersen, Seconded by Pickar to enter into an annual service contract with Rogers Automated Entrances, Inc. in the amount of $300.00.  Roll Call:  All Ayes. Motion Carried.

 

Dave also reviewed the proposal for the roof at the Sheriff’s garage.  Discussion followed.  It was the consensus of the Board that Dave sends out the specifications to other vendors and updates the Board at a later date.

 

County Engineer, Dusten Rolando met with the Board to discuss departmental activities. Topics included:  maintenance and services of vehicles; permit and driveways; work orders for pipe work, closed roads for tile crossings; mowed lawns at the shops; blading when possible; Division IV contract rock completed; Courthouse sidewalk specs, etc.

 

Engineer reviewed the joint engineering services contract with Floyd County in the amount of $102,169.97 for FY 2010-2011, which is 50% reimbursement by Chickasaw County.

 

Motion by Andersen, Seconded by Pickar to approve and authorize Chairman signature on joint engineer services contract on behalf of Dusten Rolando PE, with Floyd County in the amount of $102,169.97 for FY 2010-2011.  Roll Call:  All Ayes. Motion Carried.

 

Mark Huegel, Assistant County Attorney met with the Board for an update on the Fredericksburg Law Enforcement services agreement.  The proposed agreement, concerns and draft letter were discussed and reviewed. 

 

Motion by Pickar, Seconded by Mattke to instruct the County Attorney on behalf of the Board of Supervisors and authorize Chairman signature on the letter and to send the letter to the City of Fredericksburg  to review before Tuesday’s meeting.  Roll Call:  All Ayes. Motion Carried.

 

John Andersen reviewed a rough draft of the Tourism Director/Coordinator proposal

It was the consensus of the Board to send the Tourism Director/ Coordinator proposal to Chickasaw County Tourism committee and stakeholders for review.  The Chickasaw County Tourism committee and stakeholders will meet with the Board on Tuesday, June 29, 2010 at 10:30 AM to discuss the Chickasaw County Tourism Assessment Report and the Tourism Director/Coordinator proposal.

 

Motion by Andersen, Seconded by Pickar to approve Fireworks Permit for Tony Pleggenkuhle, Ben Deere, Holz/Mattke, and Robert Galligan.  Roll Call:  All Ayes.  Motion Carried.

 

Reviewed the FY 2010-2011 suspended tax listing as certified by DHS, County Assistance and Case Management.

 

Motion by Mattke, Seconded by Andersen to approve the FY 2010-2011 suspended tax listing as certified by DHS, County Assistance and Case Management.  Roll Call:  All Ayes.  Motion Carried.

 

Sheila Kobliska, CPC, met with the Board for a departmental update.

 

Motion by Andersen, Seconded by Holthaus to adjourn the meeting at 12:05 PM.   Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, June 21, 2010 with all members present:   Boge, Holthaus, Mattke, Andersen and Pickar. The meeting was called to order by Chairman Boge. Mail was opened and distributed.  Also a member from the media.

 

Dave Gorman met with the Board to give a departmental update.

 

John Andersen gave an update on the Board of Health meeting on June 21, 2010.

 

Motion by Andersen, Seconded by Mattke that Chickasaw County will release $8400.00 of our Local Public Health Services contract to the Bureau of Local Public Health Services for reallocation to other contractors.  Roll Call:  All Ayes. Motion Carried.

 

 

Cindy Lantow, Fredericksburg City Administrator, Mayor, Bryan O’Day met with the Board to discuss the Fredericksburg Law Enforcement Services Agreement.  Also present were:  Sheriff Marty Larsen, Chief Deputy Todd Miller, and Assistant County Attorney Mark Huegel.  Discussion followed.

 

Motion by Pickar, Seconded by Holthaus to approve an agreement for law enforcement services for the City of Fredericksburg by the provisions of 28E effective July 1, 2010 and authorize Chairman signature.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Holthaus, Seconded by Pickar to approve Resolution of Public Purpose for Precinct Election Officials.  Roll Call:  All Ayes. Motion Carried. RESOLUTION  06-22-10-19:Resolution of Public Purpose for Precinct Election Officials: Whereas, precinct election officials have substantial responsibilities for the conduct and integrity of elections in Chickasaw County; and, Whereas, the County Auditor has recommended that recognizing the public service of the precinct election officials in the public’s interest; now,  Therefore, in order to recruit and maintain precinct election officials, we find that recognition of public service on behalf of the precinct election officials in the form of expenditures for refreshments served at the training seminar are for a public purpose.

PASSED, APPROVED, and adopted this 22nd day of June, 2010 the vote thereon being as follows: AYES: /ss/ Arnie J. Boge, Chairman Board of Supervisors, Virgil M. Pickar Jr., Rick Holthaus, John Andersen, and Sherry Mattke.  NAYS: None.  ATTEST: /ss/ Joan E. Knoll, Auditor

 

Motion by Pickar, Seconded by Holthaus to approve Resolution to approve Resolution for Interfund Operating Transfer.  Roll Call:  All Ayes. Motion Carried.

RESOLUTION 06-22-10-20:  RESOLUTION FOR INTERFUND OPERATING TRANSFERS  WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Ambulance Fund, General Basic Fund to the General Supplemental Fund, General Basic to the Capital Projects Fund during the FY 2010-2011 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows:   1.  The total maximum transfers from the General Basic Fund to the Ambulance Fund for the fiscal year beginning July 1, 2010 shall not exceed $12,500; the General Basic Fund to the General Supplement Fund for the fiscal year beginning July 1, 2010 shall not exceed $750,000 and General Basic Fund to the Capital Projects Fund for the fiscal year beginning July 1, 2010 shall not exceed $20,000.  2.  The amount of any transfer shall not exceed available fund balances in the transferring fund.  3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers.

PASSED, APPROVED, and adopted this 22nd day of June, 2010 the vote thereon being as follows: AYES: /ss/ Arnie J. Boge, Chairman Board of Supervisors, Virgil M. Pickar Jr., Rick Holthaus, John Andersen, and Sherry Mattke.  NAYS: None.  ATTEST: /ss/ Joan E. Knoll, Auditor

 

Motion by Mattke, Seconded by Andersen to approve Resolution for Interfund Operating Transfers. Roll Call:  All Ayes. Motion Carried.  RESOLUTION 06-22-10-21:  RESOLUTION FOR INTERFUND OPERATING TRANSFER  WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Secondary Road Fund during the FY 2010-2011 budget year, and   WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and  NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.The total maximum transfers from the Rural Services Basic Fund to the Secondary Road Fund for the fiscal year beginning July 1, 2010 shall not exceed $1,162,788.00. 2.  The amount of any transfer shall not exceed available fund balances in the transferring fund.  3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers.  PASSED, APPROVED, and adopted this 22nd day of June, 2010 the vote thereon being as follows:  AYES: /ss/ Arnie J. Boge, Chairman Board of Supervisors, Virgil M. Pickar Jr., Rick Holthaus, John Andersen, and Sherry Mattke.  NAYS: None.  ATTEST: /ss/ Joan E. Knoll, Auditor

 

Motion by Holthaus, Seconded by Andersen to approve Resolution for Interfund Operating Transfers: Roll Call: All Ayes.  Motion Carried. RESOLUTION 06-22-10-22:  RESOLUTION FOR INTERFUND OPERATING TRANSFER  WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Ambulance Fund during the FY 2010-2011 budget year, and  WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and  NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows:  1.  The total maximum transfers from the Rural Services Basic Fund to the Ambulance Road Fund for the fiscal year beginning July 1, 2010 shall not exceed $12,500.00. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund.  3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 22nd day of June, 2010 the vote thereon being as follows:   AYES: /ss/ Arnie J. Boge, Chairman Board of Supervisors, Virgil M. Pickar Jr., Rick Holthaus, John Andersen, and Sherry Mattke.  NAYS: None.  ATTEST: /ss/ Joan E. Knoll, Auditor

 

Motion by Mattke, Seconded by Holthaus to approve FY 2010-2011 Appropriations Resolution. Roll Call:  All Ayes. Motion Carried. RESOLUTION NO. 06-22-10-23:APPROPRIATIONS RESOLUTION  WHEREAS, it is desired to make appropriations for all officers and departments for the fiscal year beginning July 1, 2010, in accordance with Section331.434, Subsection 6, Code of Iowa.  NOW THEREFORE, BE IT RESOLVED by the Chickasaw County Board of Supervisors of Chickasaw County, Iowa, as follows: Section 1.  The amounts itemized by fund and by department or office is hereby appropriated as per adopted budget. Section 2.  Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute authorization for the department or officer to make expenditures or incur obligations from the itemized fund, effective July 1, 2010.

Section 3.  In accordance with Section 331.4371, Code of Iowa, no department or officers shall expend or contract to expend any money or incur any liability, or enter into any contract which by its terms involves the expenditures of money for any purpose in excess of the amounts appropriated pursuant to this Resolution. Section 4. If at any time during the 2010/2011 budget year the Auditor ascertains that the available resource of a fund that year will be less than said funds total appropriation, the Auditor shall immediately so inform the Board of Supervisors and recommend appropriate corrective action. Section 5. The Auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which account shall indicate the amount of the appropriation, the amount charged thereto, and the encumbered balance.  The Auditor shall report the status of such accounts to the applicable departments and officers monthly or quarterly during the fiscal year 2010/2011. Section 6.  All appropriations authorized pursuant to this Resolution lapse at the close of business on June 30, 2011. PASSED, APPROVED, AND ADOPTED this 22nd day of June, 2010, the vote thereon being as follows:

AYES: /ss/ Arnie J. Boge, Chairman Board of Supervisors, Virgil M. Pickar Jr., Rick Holthaus, John Andersen, Sherry Mattke.  NAYS: None.  ATTEST: /ss/ Joan E. Knoll, Auditor

2010-2011 DEPARTMENT BUDGET APPROPRIATIONS ALLOWED BOARD OF SUPERVISORS:   $ 189,092.00; AUDITOR/ELECTIONS:  $ 236,689.00; TREASURER: $ 290,714.00; COUNTY ATTORNEY:    $ 227,882.00; SHERIFF: $ 1,027,008.00; RECORDER:  $ 122,793.00; SECONDARY ROAD: $ 5,012,353.00; VETERANS AFFAIRS: $ 38,810.00; CONSERVATION: $ 301,693.00; PUBLIC HEALTH & HOME CARE SERVICES:  $ 1,066,578.00; WEED COMMISSIONER: $ 0; DEPT. OF HUMAN SERVICES:  $ 11,462.00;

CARE FACILITY: $ 69,464.00; STATE DHS:   $ 22,250.00; MEDICAL EXAMINERS:  $32,950.00; COUNTY ASSISTANCE $70,091.00; CLERK OF COURT: $ 63,350.00; SANITATION: $ 98,595.00; LIBRARIES:          $ 89,765.00; AMBULANCE: $25,000.00; LAW ENFORCEMENT BLDG. (JAIL): $29,575.00; COMMUNITY SERVICES BLDG: $23,466.00; OLD VET BUILDING: $ 1,775.00; TOWNSHIP CLERK/TRUSTEES:              $ 3,600.00; GENERAL SERVICES: $541,825.00; DATA PROCESSING: $185,680.00; HAZ MAT WASTE:       $ 6,548.00; FAIR & 4-H: $18,375.00; SANITARY LANDFILL: $35,400.00; ASSESSOR:  $198,370.00; SPECIAL APPRAISERS: $145,003.00; UNEMPLOYMENT: $1000.00; DOMESTIC ANIMAL: $2,500.00; COUNTY MENTAL HEALTH: $1,082,501.00; MH-DD BLDG: $ 3,165.00; CHICK – MITCH:  $ 413,924.00; CONSERVATION ENHANCEMENT:  $15,000.00; SCHROEDER: $ 600.00;EMER. MANAGEMENT COMMISSION: $ 42,035.00;E-911: $118,635.00; COUNTY E-911 DATA BASE: $ 6,932.00; RECORDER’S SURCHARGE: $ 6,500.00; RECYCLING: $18,656.00; CIVIL SERVICE COMMISSION: $ 600.00;  SHERIFF’S K-9 UNIT: $4,540.00; PLANNING COMMISSION:  $ 31,326.00;  SAUDE: $1,600.00; DARE ACCOUNT:       $ 200.00; NON DEPARTMENTAL: $ 287,500.00;   0001  GENERAL BASIC $3,608,980.00; 0002  GENERAL SUPPLEMENTAL  $1,139,381.00; 0010  MH-DD SERVICES $068,570.00 ;0011  RURAL SERVICES BASIC  $225,437.00; 0020  SECONDARY ROAD   $4,902,446.00; 0023  CONSERVATION ENHANCEMENT            $ 15,000.00; 0024  RECORDER’S SURCHARGE $6,500.00; 0025  CHICKASAW COUNTY BETTERMENT $49,765.00;   0026  COUNTY ECONOMIC DEVELOPMENT $ 85,500.00;  0028  SHERIFF’S K-9 UNIT $4,540.00;  0029  DARE ACCOUNT $ 200.00;  0031  AMBULANCE  $25,000.00;  0033  LANDFILL POST CLOSURE $ 35,400.00;  0034  ECONOMIC DEVELOPMENT-GB $150,000.00; 3500  SAUDE FARM FUND $1,600.00;  3510  SCHROEDER STEWARDSHIP FUND $ 600.00;  4000  EMERGENCY MANAG. – COMMISSION $42,035.00; 4010 E-9-1-1 SURCHARGE FUND  $118,635.00; 4100 ASSESSMENT EXPENSE $198,370.00; 4101 SPECIAL APPRAISER’S FUND $145,003.00; 5410 CHICK-MITCH CASE MGT FUND $413,924.00

 

Motion by Mattke, Seconded by Holthaus to approve “24Hour On-Call Case Management Emergency Coverage Agreement. Roll Call:  All Ayes. Motion Carried. RESOLUTION NO. 06-22-10-24:   WHEREAS, the Chickasaw County Board of Supervisors desires to enter into a “24 Hour On-Call Case Management Emergency Coverage Agreement” with the counties of Allamakee, Bremer, Chickasaw, Fayette, Grundy, Howard, Jones, Mitchell, and Tama.  NOW THEREFORE, BE IT RESOLVED by the Chickasaw County Board of Supervisors that they approve the proposed Iowa Code Chapter 28E Agreement that is attached herewith as Exhibit “A”, and BE IT FURTHER RESOLVED that the Chairperson of the Board of Supervisors is appointed to execute said Iowa Code Chapter 28E Agreement on behalf of Chickasaw County, Iowa. PASSED AND ADOPTED this 22nd day of June, 2010. /ss/ Arnie J. Boge, Chairperson Chickasaw County Board of Supervisors. ATTEST: /ss/ Joan E. Knoll, Chickasaw County Auditor   24 Hour On-Call Case Management Emergency Coverage Agreement.  This Agreement is made pursuant to Iowa Code Chapter 28E (2009).  It shall be known as the “24 Hour On-Call Case Management Emergency Coverage Agreement” and it shall include the Counties referred to in Addendum A to this Agreement (hereinafter collectively referred to as the “Participating Counties”).  The Boards of Supervisors of each Participating County shall adopt a resolution approving this Agreement.  This Agreement does not contemplate and shall not be construed to limit or expand the powers, privileges, and authority of the Participating Counties, except as expressly stated in this Agreement.  Pursuant to this Agreement it is agreed as follows:

  1. AUTHORITY TO ENTER INTO AGREEMENT.  The Participating Counties are authorized to enter into this Agreement pursuant to Iowa Code §28E.12 (2009) and this Agreement shall not establish a separate legal entity to carry out the purposes.
  2. PURPOSE.  The purpose of this Agreement is to establish a working mechanism among the Participating Counties so that the Participating Counties may jointly provide the required 24 hour on-call case management emergency coverage pursuant to 441 IAC 90.8(2).
  3. GENERAL RESPONSIBILITIES AND POWERS OF CASE MANAGEMENT PROVIDERS.  A provider of case management shall have an on-call system to ensure that, in the event of an emergency, members have access to a case manager 24 hours per day, including weekends and holidays.  General expectations and parameters for emergency coverage include the following:
    1. The emergency on-call system should be one component of the member’s individualized crisis intervention plan and should not be the only emergency resource for the member.  The system should not replace emergency services such as 911, crisis intervention lines, or emergency services from provider agencies.
    2. The case manager should never provide direct service, but rather is expected to arrange and coordinate services to make sure the member is safe.
    3. Case management providers may screen calls to identify nonemergency calls that can wait until regular business hours or to divert calls to other resources when appropriate.
    4. Time spent on responding to calls is billable time for the case management provider.  Overhead costs may be included in the case management rate as an indirect cost.
  4. SPECIFIC RESPONSIBILITIES AND POWERS OF PARTICIPATING COUNTIES.  Case management providers in Participating Counties shall jointly provide 24 hour on-call case management emergency coverage.  Specific expectations and parameters for joint provision of emergency coverage include the following:
    1. Pursuant to an agreement between Iowa Medicaid Enterprise (“IME”) and Iowa State University Extension (“ISU Extension”), ISU Extension will provide the first point of contact for 24 hour on-call case management emergency coverage.  If warranted, ISU Extension will divert appropriate calls to the case management provider on-call in a Participating County.
    2. Participating Counties shall develop an appropriate rotation schedule, including providing a direct contact number and backup number, to jointly provide 24 hour on-call case management emergency coverage.
    3. The case management provider on-call may make appropriate financial decisions to arrange and coordinate services for a member with legal settlement in any Participating County.
    4. If the case management provider on-call arranges services for a member in any Participating County that has a cost associated with it, the county of legal settlement shall cover that expense. 
  5. CONFIDENTIALITY OF INFORMATION.  Information of the Participating Counties that identifies clients and services is confidential in nature. The case management provider on-call shall be allowed access to such information only as needed for performance of their duties related to the Agreement. The case management provider on-call shall not use confidential information for any purpose other than carrying out their obligations under this Agreement. The Participating Counties shall establish and enforce policies and procedures for safeguarding the confidentiality of such data. The case management provider on-call shall promptly notify the applicable Participating County of any request for disclosure of confidential information received by the case management provider on-call.
  6. NON-LIABILITY.  Individual Participating Counties shall not be liable for any acts, deeds, omissions, or other actions of the case management provider on-call from any other Participating County.
  7. SEVERABILITY.  If any portion of this Agreement or the application of this Agreement to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications of this Agreement which can be given affect without the invalid provisions or applications, and to this end, the provisions of this Agreement are declared to be severable.
  8. EFFECTIVE DATE.  This Agreement shall become effective upon the date of passage and execution by the Boards of Supervisors of the Participating Counties, and this Agreement is filed as required by Iowa Code §28E.8 (2009).  The Auditor of each Participating County shall furnish the other Participating Counties copies of the resolution approving and authorizing the execution of this Agreement, along with a signed copy of this Agreement.
  9. DURATION.  The duration of this Agreement shall be perpetual in nature.  A Participating County may withdraw from this Agreement upon 30 days written notice to the Board of Supervisors of each Participating County.  This Agreement shall continue in full force and effect among the remaining Participating Counties.
  10. COUNTERPARTS.  This Agreement may be executed in several counterparts, and any executed copy thereof shall have the same force and effect as if an original.

This Agreement filed and dated by the respective parties as follows:

COUNTY OF CHICKASAW /ss/ Arnie J. Boge, Chairman, 28E Boards of Supervisors ATTEST: /ss/ Joan E. Knoll Auditor

Addendum A This Agreement is made pursuant to Iowa Code Chapter 28E (2009).  It shall be known as the “24 Hour On-Call Case Management Emergency Coverage Agreement” and it shall include the following Counties (hereinafter collectively referred to as the “Participating Counties”):  Tama County, Grundy County, Mitchell County,

Chickasaw County, Howard County, Allamakee County,  Fayette County, Bremer County, Jones County

 

Motion by Mattke, Seconded by Andersen to acknowledge Chickasaw County Conservation Board Minutes dated June 7, 2010 to adjust Matt Crayne’s salary to $32,000 /year effective July 1, 2010.  Roll Call:  All Ayes. Motion Carried.

 

The Board allowed claims.

 

The Board received and filed IDNR Manure Management Annual Update for Ionia Pigs Inc. (ID#60072) in Section 22 of Richland Township located at 1969 290th Street, Ionia, IA 50645

 

The Board received and filed IDNR Manure Management Annual Update for Gary Swestka (ID#59069) in Section 12 of New Oregon Township located at 19151 York Ave., Cresco, IA 52136

                                                                                                                                                                                                                                        

Motion by Andersen, Seconded by Holthaus to adjourn the meeting at Noon.   Roll Call: All Ayes. Motion Carried.

 

 

 

___________________________________

Arnie J. Boge, Chairman

Board of Supervisors

 

 

ATTEST:

 

 

_______________________________________

Joan E. Knoll, Auditor

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
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