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Monday, June 20, 2011 - Tuesday, June 21, 2011

COUNTY BOARD MINUTES

 JUNE 20 & 21, 2011

 

The Board convened on Monday, June 20, 2011 with all members present:  Pickar, Byrne, Holthaus, Andersen, and Zoll.  The meeting was called to order by Chairman Pickar. Mail was opened and distributed.  

 

Motion by Andersen, Seconded by Holthaus to approve agenda for June 20 & 21, 2011.  Roll Call: All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Byrne to approve board minutes of June 13 & 14, 2011.   Roll Call:  All Ayes.  Motion Carried.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel roads; entrance permits, ditch cleaning permits; sign repair; blades out all this week; spot rocking in various areas mowing west ½  on hard surface roads; start mowing gravels in Ionia; PCC patching on V-48 and V14 all week; structural culvert, reviewing survey work, mussel study at Groves and Usher bridge, final budget payments, bills; Division I contract rock, crushing right now; legislature meeting at Mason City on Wednesday; etc.

 

Motion by Byrne, Seconded by Andersen to approve the fireworks permit for Bob Galligan.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Zoll, Seconded by Holthaus to approve the fireworks permit for Bob Flick.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Holthaus, Seconded by Andersen to approve the fireworks permit for John Gorman.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Zoll, Seconded by Holthaus to approve the fireworks permit for Louis Harrington.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Holthaus to approve the annual salary of the Assistant County Attorney percentage from 58% to 60% of the annual salary of the County Attorney as per Iowa Code Section 331.904(3) effective July 1, 2011.  Roll Call:

All Ayes. Motion Carried.                

 

Motion by Andersen, Seconded by Byrne   to approve employees’ salaries and wages for FY 2011-2012.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Holthaus, Seconded by Byrne to approve Resolution of the Chickasaw County Board of Supervisors establishing fund balance policies as required by GASB 54.  Roll Call:  All Ayes.  Motion Carried. RESOLUTION NO. 06-20-11-23 RESOLUTION OF THE CHICKASAW COUNTY BOARD OF SUPERVISORS ESTABLISHING FUND BALANCE POLICIES AS REQUIRED BY GASB 54  WHEREAS, the Governmental Accounting Standards Board (“GASB”) has adopted Statement 54 (“GASB 54”), a new standard for governmental fund balance reporting and governmental fund type definitions that became effective in governmental fiscal years starting after June 15, 2010, and WHEREAS, the Chickasaw County Board of Supervisors is required to implement GASB 54 requirements, and to apply such requirements to its financial statements beginning with the fiscal year 2010-2011; and WHEREAS, County accounting practices will follow state and federal laws and regulations, generally accepted accounting principles (GAAP).  As advised by the county’s auditor, determination of liabilities and assets, prioritization of expenditures of governmental funds and provisions for accounting disclosures shall be made in accordance with governmental accounting standards; and WHEREAS, in Governmental Accounting Standards Board (GASB) Statement No. 54, the board identifies the order of spending unrestricted resources applying the highest level of classification of fund balances-restricted, committed, assigned, and unassigned-while honoring constraints on the specific purposes for which amounts in those fund balances can be spent.  A formal board action is required to establish, modify and or rescind a committed fund balance.  The resolution will state the exact dollar amount.  In the event, the board chooses to make changes or rescind the committed fund balance, formal board action is required.

NOW, THEREFORE, BE IT RESOLVED THAT, the Chickasaw County Board of Supervisors hereby authorizes the County Auditor to assign amounts to a specific purpose in compliance with (“GASB 54”).  An assigned fund balance should also be reported in the order of spending unrestricted resources, but is not restricted or committed. It the responsibility of the County Auditor to develop administrative regulations implementing this policy.  It is also the responsibility of the County Auditor to make recommendations to the Board regarding fund balance designations. BE IT FURTHER RESOLVED, that the Chickasaw County’s financial goal is to have a sufficient balance in the general fund with sufficient working capital and a margin of safety to address local and regional emergencies without borrowing.  Chickasaw County shall strive to maintain a yearly fund balance in the general operating fund in which total fund balance is at least 25 percent of the total operating expenditures and the unassigned fund balance is at least 25 percent of the total operating expenditures. The above Resolution is adopted this 20th day of June, 2011. /ss/Virgil M. Pickar, Jr., Chairman Chickasaw County Board of Supervisors.  ATTEST: /ss/Joan E. Knoll, Chickasaw County Auditor

 

County Attorney Pat Wegman met with the Board for a departmental update.

 

Motion by Andersen, Seconded by Byrne to adjourn the meeting at 12:05 PM.   Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, June 21, 2011 with all members present:  Pickar, Zoll, Holthaus, Byrne, and Andersen.   The meeting was called to order by Chairman Pickar. Mail was opened and distributed.

 

Sheriff Marty Larsen met with the Board to discuss the sale of 2000 Impala with 211, 000 miles and 2001 Ford Crown Victoria with 208,000 miles.  Discussion followed.

 

It was the consensus of the Board that Marty advertise the two vehicles and open the sealed bids at 10:00 AM on Tuesday, July 12, 2011 in the Boardroom.

 

Motion by Holthaus, Seconded by Andersen to approve FY 2011-2012 Appropriations Resolution.  Roll Call:  All Ayes. Motion Carried.  RESOLUTION NO. 06-21-11-24 APPROPRIATIONS RESOLUTION  WHEREAS, it is desired to make appropriations for all officers and departments for the fiscal year beginning July 1, 2011, in accordance with Section331.434, Subsection 6, Code of Iowa. NOW THEREFORE, BE IT RESOLVED by the Chickasaw County Board of Supervisors of Chickasaw County, Iowa, as follows: Section 1.  The amounts itemized by fund and by department or office is hereby appropriated as per adopted budget.  Section 2.  Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute authorization for the department or officer to make expenditures or incur obligations from the itemized fund, effective July 1, 2011.  Section 3.  In accordance with Section 331.4371, Code of Iowa, no department or officers shall expend or contract to expend any money or incur any liability, or enter into any contract which by its terms involves the expenditures of money for any purpose in excess of the amounts appropriated pursuant to this Resolution. Section 4.  If at any time during the 2011/2012 budget year the Auditor ascertains that the available resource of a fund that year will be less than said funds total appropriation, the Auditor shall immediately so inform the Board of Supervisors and recommend appropriate corrective action. Section 5.  The Auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which account shall indicate the amount of the appropriation, the amount charged thereto, and the encumbered balance.  The Auditor shall report the status of such accounts to the applicable departments and officers monthly or quarterly during the fiscal year 2011/2012. Section 6.  All appropriations authorized pursuant to this Resolution lapse at the close of business on June 30, 2012. PASSED, APPROVED, AND ADOPTED this 21stday of June, 2011, the vote thereon being as follows: AYES:  /ss/ Virgil M. Pickar Jr., Chairman, Rick Holthaus, Tim Zoll, John Andersen, Jason Byrne.  NAYS: NONE.  ATTEST: /ss/ Joan E. Knoll, County Auditor

2011-2012 DEPARTMENT BUDGET APPROPRIATIONS ALLOWED

BOARD OF SUPERVISORS: $ 189,794.00 AUDITOR/ELECTIONS: $ 278,010.00 TREASURER: $289,363.00 COUNTY ATTORNEY: $238,849.00 SHERIFF: $1,068,617.00

RECORDER: $126,403.00 SECONDARY ROAD: $5,090,773.00 VETERANS AFFAIRS:             $39,094.00 CONSERVATION: $742,834.00 PUBLIC HEALTH & HOME CARE SERVICES $1,078,394.00 DEPT. OF HUMAN SERVICES: $17,033.00 CARE FACILITY: $53,706.00

STATE DHS: $22,250.00 MEDICAL EXAMINERS: $32,950.00 COUNTY ASSISTANCE:                 $67,276.00 CLERK OF COURT: $60,550.00 SANITATION: $111,061.00 LIBRARIES:                                  $92,457.00 AMBULANCE: $25,000.00 LAW ENFORCEMENT BLDG. (JAIL):$28,825.00

COMMUNITY SERVICES BLDG: $25,048.00 OLD VET BUILDING: $1,750.00 TOWNSHIP CLERK/TRUSTEES: $3,625.00 GENERAL SERVICES: $459,860.00 DATA PROCESSING:        $166,609.00 HAZ MAT WASTE: $6,548.00 FAIR & 4-H: $18,750.00 SANITARY LANDFILL:  $35,400.00 ASSESSOR: $200,755.00SPECIAL APPRAISERS: $142,618.00 UNEMPLOYMENT: $1,000.00 DOMESTIC ANIMAL: $1,500.00 COUNTY MENTAL HEALTH: $1,256,401.00 MH-DD BLDG: $3,465.00 CHICK – MITCH: $463,858.00

CONSERVATION ENHANCEMENT:  $20,000.00 SCHROEDER: $600.00 EMER. MGEMENT COMMISSION:  $56,055.00 E-911: $108,898.00 COUNTY E-911 DATA BASE:             $7,133.00 RECYCLING: $18,966.00 CIVIL SERVICE COMMISSION: $600.00 SHERIFF’S K-9 UNIT: $4,743.00 PLANNING COMMISSION: $29,525.00 SAUDE: $1,600.00   

SCHROEDER STEWARDSHIP:  $600.00 DARE ACCOUNT: $200.00 NON DEPARTMENTAL: $ 85,000.00 GENERAL BASIC $3,519,763.00 GENERAL SUPPLEMENTAL   $1,227,233.00 MH-DD SERVICES $1,242,770.00 RURAL SERVICES BASIC       $224,363.00 SECONDARY ROAD $5,201,097.00 CONSERVATION ENHANCEMENT $20,000.00 CHICKASAW COUNTY BETTERMENT $52,457.00 COUNTY ECONOMIC DEVELOPMENT $55,500.00 SHERIFF’S K-9 UNIT $4,743.00 DARE ACCOUNT $200.00 AMBULANCE $25,000.00 LANDFILL POST CLOSURE $35,400.00 

ECONOMIC DEVELOPMENT-GB $175,000.00 CAPITAL PROJECTS FUND           $250,000.00         SAUDE FARM FUND  $1,600.00 SCHROEDER STEWARDSHIP FUND $600.00                                

EMERGENCY MANAG. – COMMISSION $42035.00 E-9-1-1 SURCHARGE FUND                                                                 $108,898.00 ASSESSMENT EXPENSE $200,755.00 SPECIAL APPRAISER’S FUND                                                            $142,618.00 CHICK-MITCH CASE MGT FUND $463,858.00

 

The Board discussed the Reload IA Program Funding Request and took no action

 

Motion by Byrne, Seconded by Andersen to approve the fireworks permit for Jim Hotz.  Roll Call:  All Ayes. Motion Carried.

 

The Board allowed claims.

 

The Board received and filed IDNR Manure Management Annual Update for Four Oaks LLC (ID# 59728) in Section 32 of Utica Township located on 2998 180th St., Lawler, IA 52154.

 

Motion by Byrne, Seconded by Holthaus to adjourn the meeting at 11:30 AM.  Roll Call: All Ayes. Motion Carried.

 

 

 ____________________________________

Virgil M. Pickar, Jr. Chairman 

Board of Supervisors

 

ATTEST:

 

____________________________________

Joan E. Knoll, Auditor

 

 

 
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