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Monday, July 11, 2011 - Tuesday, July 12, 2011

COUNTY BOARD MINUTES

 JULY 11 & 12, 2011

 

The Board convened on Monday, July 11, 2011 with all members present:  Pickar, Byrne, Holthaus, Andersen, and Zoll.  The meeting was called to order by Chairman Pickar. Mail was opened and distributed.  

 

Motion by Holthaus, Seconded by Andersen to approve agenda for July 11 & 12, 2011 with the following:  County Treasurer rescheduled her appointment for Monday, July 18, 2011 at 11:30 AM and Kenny Rasing change his appointment from Tuesday, July 13, 2011 to Monday, July 12, 2011.  Roll Call: All Ayes. Motion Carried.

 

Motion by Byrne, Seconded by Andersen to approve board minutes of July 4-6, 2011.   Roll Call:  All Ayes.  Motion Carried.

 

Reggie Fuller representing Statewide Insurance met with the Board to discuss Colonial Life Insurance options.  Discussion followed.  The Board made no decision at this time.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel roads; entrance work; blades out in various areas all week; crack sealing on V56; Division 1 contract work completed; mowing gravel; spot rocking in various areas; bridge repair list; guardrail repair; rock gradations; R.O.W. in Saude corner; pavement markings, symbols, main this week; Division 2 contract rock starting today; bridge 2500 railroad cars this week, delivery; sign survey and inventory; safety meeting review; etc.

 

Motion by Holthaus, Seconded by Andersen to approve three permits for Dairyland Power Cooperative to place overhead lines and poles in the county right of way.  Roll Call:  All Ayes. Motion Carried.

 

The Board reviewed the Letter of understanding for services provided by Hacker, Nelson & Co. PC for the FY 2010-2011 audit.

 

Motion by Byrne, Seconded by Zoll to approve and authorize Chairman Signature on the Letter of understanding for services provided by Hacker, Nelson & Co. PC for the FY 2010-2011 audit.  Roll Call:  All Ayes. Motion Carried.

 

Departmental cash Certification form fiscal year ending June 30, 2011 were reviewed.

 

Motion by Andersen, Seconded by Byrne to accept Departmental Cash Certifications and place on file, subject to audit.  Roll Call:  All Ayes. Motion Carried.

 

The Board deferred action until the next Board meeting on setting the date for the FY 2011-2012 County Budget Amendment and approving FY 2011-12 salaries for Home Care Staff .

 

Ken Rasing met with the Board for a departmental update.  Topics discussed: Heritage Residence vinyl flooring repairs, drafting letter to Buchanan County for medical examiner fees and drafting a letter to Northeast Iowa Response Group for meeting on August 22, 2011. 

 

Supervisor Byrne left at 11:50 AM to attend another meeting.

 

The Board reviewed the quarterly reports for Auditor, Recorder and Sheriff.

 

Motion by Andersen, Seconded by Holthaus to approve quarterly reports for Auditor, Recorder and Sheriff, subject to audit.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Zoll to adjourn the meeting at 12:10 PM.   Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, July 12, 2011 with the following members present:  Pickar, Zoll, Holthaus, and Byrne.  Absent:  Andersen.   The meeting was called to order by Chairman Pickar. Mail was opened and distributed.

 

Conservation Director Brian Moore met with the Board for a departmental update.  Topics included a progress report on the Twin Ponds project and looking for a possible completion extension until November, 2011; meeting with the DNR for the Price Wildlife Habitat Property scheduled in Des Moines for Sept. 8, 2011 at 10:30 AM to give enough time for the appraisal to be completed; estimates on the well at the Airport Lake Park; discussed the budget transfer for well and shower at the Airport Lake Park. The conservation budget ending June 30, 2011 was in the amount of $26,221.00.  The Board

took under advisement and deferred action until conservation has a total cost of the project for the well and shower at the Airport Lake Park.

 

TCM Supervisor Megan Taets met with the Board for update on services and programs.

 

Motion by Holthaus, Seconded by Byrne to accept the resignation of Elizabeth Sherwood

As part time CPC/TCM/general assistance secretary effective July 1, 2011.  Roll Call: All Ayes. Motion Carried.

 

At 10:30 AM Chairman opened the bids for the sale of a 2000 Chevy Impala and 2001 Ford Crown Victoria.  Also present was Caleb Schmidt:

                                  2000 Impala                        2001 Crown Victoria

Bob Boos                   $306.00                               $301.00

Brad Rahlf                 $600.00

Caleb Schmidt           $600.00                               $400.00

Chris Zenner                                                          $425.00

 

Motion by Byrne, Seconded by Zoll to accept the bid from Chris Zenner in the amount        

of $425.00for the 2001 Ford Crown Victoria.  Roll Call:  All Ayes. Motion Carried.

 

It was the consensus of the Board that since the bids were identical for the 2000 Impala, the two bidders could submit another sealed bid. The deadline is Friday, July 15, 2011 at 4:30 PM. The Board would open the bids on Tuesday, July 19, 2011.

 

County Attorney Pat Wegman met with the Board for a progress report regarding the hiring of appraisal services for the Price Wildlife Habitat Property.  Pat Wegman contacted a service from Fayette County that can begin the process and have it completed within 5 to six week. It was the consensus of the Board to continue the process. 

 

The Board reviewed FY 2011-2012 budget amendment.

 

Motion by Zoll, Seconded by Holthaus to set public hearing for FY 2011-2012 budget amendment for August 9, 2011 at 11:30 AM  Roll Call:  All Ayes. Motion Carried.

 

The Board reviewed the FY 2011-2012 salaries for the Home Care Services staff.

 

Motion by Holthaus, Seconded by Zoll to tentatively approve by union contract the FY 2011-2012 salaries of the Home Care Services Staff.  Roll Call:  All Ayes. Motion Carried.

 

The Board reviewed the quote from Dungey’s Furniture and Gifts in the amount of $1893.03 to repair the vinyl flooring at the Heritage Residence. 

 

Motion by Holthaus, Seconded by Byrne to accept the quote from Dungey’s Furniture and Gifts in the amount of $1893.03 to repair the vinyl flooring at the Heritage Residence.  Roll Call:  All Ayes. Motion Carried.

 

Received and Filed E-911 Revenue Report for FY 2010-2011, E-911 Revenue Quarterly Report ending June 30, 2011, Emergency Management Revenue Report for FY 2010-2011; Sanitation Revenue Report for FY 2010-2011, Sanitation Revenue Quarterly Report ending June 30, 2011 and Sanitation Revenue Report for the month of June, 2011.

 

Motion by Byrne, Seconded by Zoll to adjourn the meeting at 11:40 AM.  Roll Call: All Ayes. Motion Carried.

 

 

 

 

 ____________________________________

Virgil M. Pickar, Jr. Chairman    

Board of Supervisors

 

ATTEST:

 

 

 

____________________________________

Joan E. Knoll, Auditor

 

 

 

 

 
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