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Monday, December 19, 2011 - Tuesday, December 20, 2011

COUNTY BOARD MINUTES

DECEMBER 19 & 20, 2011

 

The Board convened on Monday, December 19, 2011 with all members present:  Pickar, Byrne, Holthaus, Andersen, and Zoll.  The meeting was called to order by Chairman Pickar. Mail was opened and distributed. 

 

Motion by Zoll, Seconded by Holthaus to approve agenda for December 19 & 20, 2011.  Roll Call: All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Byrne  to approve board minutes of December 12 & 13, 2011.   Roll Call:  All Ayes.  Motion Carried.

 

Data Processing Manager Doug Welton met with the Board to discuss and review the quotes for county data backup system for the Courthouse and Sheriff’s Department.

 

Quote received from Tyler Technologies in the amount of $10,650.00 per year for the Courthouse for county data backup system. The software and programs included in the amount are the tax management, Eden and Tyler content manager.  Discussion followed.

 

Motion by Andersen, Seconded by Holthaus to enter into a contract with Tyler Technologies in the amount of $10, 650.00 per year for the Courthouse county data backup system as per Data Processing Manager recommendation.  Roll Call: Ayes:

Byrne, Andersen, Holthaus, Pickar. Nays: Zoll.  Motion Carried.

 

Quote received from Advanced Computer Engineering Solutions (ACES) in the amount of $208.05 per month for the Sheriff’s Dept. for county data backup system.  The quote assumes 50GB of used disk space with the same backup. The 250GB BDR appliance will give you all the features of the previously quoted solution as well as 125GB of cloud storage.  ACES will then back the video and photos up locally on the same archiving “DAS” device for a one time cost of $249 for the 3TB unit.  Discussion followed

 

Motion by Andersen, Seconded by Byrne to enter into a contract with Advanced Computer Engineering Solutions (ACES) in the amount of $208.05 per month plus the initial fees of $957.05  (Setup $500.00; Archiving Appliance-one time fee of $249.00 and $208.05 for backup data recovery fee) for the Sheriff’s Dept. for county data backup system as per Data Processing Manager recommendation.  Roll Call:  All Ayes:  Motion Carried.

 

Data Processing Manager Doug Welton will continue to update the Board.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel roads; entrance permits; cleaning shop; sign repair; sign inventory; brushing in various areas; used freightliner for $23,000 bridge truck; clearing brush-Kevin’s, Ed’s and Rich’s areas; Siims program; Autocad maps; budget work on this week and next week’s, union negotiations, etc.

 

Supervisor Pickar and Holthaus updated the Board of the Secondary Road union negotiations meeting on Wednesday, December 14, 2011.

 

Sheriff Marty Larsen met with the Board to discuss law enforcement contracts.  Also present was Chief Deputy Todd Miller and a member from the media.  Discussion followed.

 

Motion by Holthaus, Seconded by Byrne to approve the recommendation as per Sheriff Larsen to include a 2.5% increase for dedicated service in the cities of Fredericksburg and Lawler as well as the communications service provided to New Hampton and Nashua and a $5.00 rate per capita for “drive-thru” patrol for the cities of Alta Vista, Bassett, Ionia, and North Washington.  Roll Call:  All Ayes. Motion Carried.

 

It was the consensus of the Board to send a letter to all the cities and to provide the information to help them in the process of preparing their FY 2012-2013 budget.

 

Case Manager Wendy Crooks and Iowa Dept. of Human Services representative Shelley Smith met with the Board to review the contract for integrated school counseling.  Also present was Elizabeth Roesler.

 

Shelley Smith explained the contract for integrated school counseling.  It will facilitate and demonstrate improved outcomes in the safety, permanency and well being of children and families residing in the county.  It will provide assistance to school districts and communities through outreach, education and early identification.  It will also review referrals and assess needs to make appropriate connections to mental health services or other community-based services, including needs that may be served on site.  This includes middle and high school students.  The contract is the amount of $7000.00.

 

Motion by Andersen, Seconded by Zoll to enter into a contract with the Iowa Department of Human Services for integrated school counseling.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Byrne, Seconded by Andersen to adjourn the meeting at Noon.   Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, December 20, 2011 with all members present:  Pickar, Holthaus, Andersen, Zoll and Byrne. The meeting was called to order by Chairman Pickar. Mail was opened and distributed.

 

Custodian Dave Gorman met with the Board to discuss and review quote for a rotary broom attachment for the JD lawn mower.

 

Quote received from Bodensteiner Implement Co.  A John Deere 52 inch Quick-Hitch Rotary Broom in the amount of $2,250.00 and John Deere 60 inch Heavy-Duty Rotary Broom in the amount of $3,450.00.  Discussion followed

 

Motion by Holthaus, Seconded by Andersen to purchase the 52 inch Quick-Hitch Rotary  broom for the JD lawn mower from Bodensteiner Implement in the amount of $2,250.00.      Roll Call:  All Ayes.  Motion Carried.

 

Compensation Board members Steve Lynch and Roger Hansen presented the FY 2012-2013 Compensation Board recommendation for elected officials’ salaries. Also present was a member from the media. The recommendation was received and placed on file to be considered within the context of the total FY 2012-2013 county budget.

 

The Board reviewed the list (unpaid items) from the fire at the County Attorney’s office. It was the consensus of the Board to discuss the list (unpaid items) with the County Attorney and close the fire claim with the general liability insurance carrier.  The Board deferred action until the next board meeting

 

The Board allowed claims.

 

The Board received and filed IDNR Manure Management Annual Update for D & D Farms Inc. (#61930) in Section 28 of Chickasaw Township located at 2306 Odessa Avenue, New Hampton, IA 50659.

  

Motion by Andersen, Seconded by Zoll to adjourn the meeting at 11:35 A.M.  Roll Call: All Ayes. Motion Carried.

 

 

 

 ____________________________________

Virgil M. Pickar, Jr. Chairman                                                                                                                    Board of Supervisors

 

ATTEST:

 

 

 

____________________________________

Joan E. Knoll, Auditor

 

 

 
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