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Monday, June 18, 2012 - Tuesday, June 19, 2012

 

 

COUNTY BOARD MINUTES

 JUNE 18 & 19, 2012

 

The Board convened on Monday, June 18, 2012 with all members present:   Byrne, Holthaus, Andersen, Zoll, and Pickar.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.  

 

Motion by Pickar, Seconded by Zoll to approve agenda for June 18 & 19, 2012.   Roll Call: All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Byrne to approve board minutes of June 11 & 12, 2012.   Roll Call:  All Ayes.  Motion Carried.

 

Chickasaw County Tourism Coordinator/Director Mary Schrandt-Prouty met with the Board for a departmental update.  Topics discussed were the Hotel-Motel tax, brochures are completed and being disbursed and the Chickasaw County Tourism Coordinator/Director contract renewal.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel roads; work orders, driveway repair; permits, entrances; last of salt delivered; inventory, shop; serviced fire extinguishers; sign repairs; opening and closing roads; getting detours lined up; blades out, spot blading; mowing gravels; edge rutting V56; mowing hard surface; box culvert, Kenwood; bridge repairs; staked box south of Alta Vista; rock gradation, Crow quarry; shoulder work on T76, B57 today; marking tile outlets, T76, B57; bridge refresher seminar on Tuesday-Thursday.

 

Motion by Pickar, Seconded by Andersen to approve the permit for Hawkeye REC to place buried cable in the county right of way along Panora Avenue south of Hwy 24 to 2125 Panora Avenue.

 

Kimberly Tarpey with Cott Systems met with the Board to discuss and review the proposal for digital imagining of records.  Also present was Eric Foreman.  Discussion followed and submitted a written proposal.  Board took the proposal under advisement.

 

Motion by Byrne, Seconded by Zoll to approve fireworks permit for Tony Pleggenkuhle.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Pickar, Seconded by Zoll to approve fireworks permit for Bob Galligan.  Roll Call:  All Ayes. Motion Carried.

 

The Board reviewed the FY 2012-2013 county budget amendment

 

Motion by Pickar, Seconded by Andersen to set public hearing for the FY 2012-2013 county budget amendment for July 16, 2012 at 11:00 AM.  Roll Call:  All Ayes. Motion Carried.

 

Heartland Insurance Risk Pool Consultant Judy Funk met with Board to review the FY 2012-2013 Insurance Renewal.  Also present was Stacy Ruggless, AIC with Creative Risk Solution, Heartland Insurance Risk Pool Third Party Administration.

 

Motion by Byrne, Seconded by Andersen to approve the FY 2012-2013 Insurance Renewal.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Pickar, Seconded by Andersen to adjourn the meeting at 12:16 P.M.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, June 19, 2012 with all members present:   Holthaus, Byrne, Zoll, Pickar, and Andersen.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed. 

 

Chief Deputy Sheriff Todd Miller gave the Board a brief update on the Part-time on Call Dispatcher position. 

 

Custodian Dave Gorman and Dave Randall with Randall Construction met with the Board for an update on the Courthouse Tuckpointing Phase III.  Topics discussed were the balcony, balcony floor and the elevator roof.  Dave gave an estimate of $17,588.00 for the tearing the stone down and the replacement of 5 stones, recoating deck and caulking approximately $4,000.00 and roof above the elevator shaft approximately $5719.00.  Dave will continue to give progress reports.

 

The Board reviewed and discussed the Upper Cedar River Watershed Project and the Turkey River Management Watershed Project.  Also present was Land Use Administrator Jill Brincks, Assistant County Attorney Mark Huegel, Community Development Specialist Susan E. Judkins Josten representing Upper Cedar River Watershed Project and Attorney Carl Salmons with Gaudineer, Comito & George L.L.P. via phone. Discussion followed on the 28E agreements on both Watershed Projects.  Assistant County Attorney Mark Huegel and Attorney Carl Salmons addressed their concerns to the Board to not enter into the 28E agreements at this time. Also Susan Judkins Josten was there in support of the Upper Cedar River Watershed  project  and answered questions or concerns that the Board had on the Upper Cedar River Watershed Project regarding the agreement.

 

Motion by Pickar, Seconded by Holthaus to enter into an agreement with cities, counties and soil and water conservation districts of the Upper Cedar Watershed project and the Turkey River Management Watershed Project and authorize Chairman signature. Discussion followed.  It was the recommendation of the Assistant County Attorney Mark Huegel and Attorney Carl Salmons not to enter into an agreement with cities, counties and soil and water conservation districts of the Upper Cedar Watershed project and the Turkey River Management Watershed Project at this time.  Question called.  Roll Call:

Ayes: Pickar and Holthaus. Nays: Andersen, Zoll, Byrne.  Motion Failed.

 

Jeanne Edson and Charles Edson met with the Board to discuss National History Day display located on the 1st floor of the Courthouse.  The display is entitled “Norman Borlaug Humanitarian Hybrids-Feed the Hungry.”

 

New Hampton Economic Development Director Tammy Robinson and Assistant Megan

Gleason met with the Board to discuss the TriMark Expansion.  Tammy Robinson will ask for the financials from TriMark and meet with the Board at later date.

 

Motion by Andersen, Seconded by Zoll to approve Resolution for Interfund Operating Transfer.  Roll Call:  All Ayes. Motion Carried.  RESOLUTION 06-19-12-25

RESOLUTION FOR INTERFUND OPERATING TRANSFER.  WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Ambulance Fund during the FY 2012-2013 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows:

  1. The total maximum transfers from the Rural Services Basic Fund to the Ambulance Road Fund for the fiscal year beginning July 1, 2012 shall not exceed $12,500.00.
  2. The amount of any transfer shall not exceed available fund balances in the transferring fund.
  3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers.

PASSED, APPROVED, and adopted this 19th day of June, 2012 the vote thereon being as follows: AYES:           /ss/ Rick Holthaus, Chairman, Virgil M. Pickar, Jr., Tim Zoll, John Andersen, Jason Byrne.  NAYS:  NONE.  ATTEST:  Joan E. Knoll, County Auditor

 

Motion by Pickar, Seconded by Andersen to approve Resolution for Interfund Operating Transfers. Roll Call: All Ayes. Motion Carried.  RESOLUTION 06-19-12-26 

RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Ambulance Fund and the General Basic Fund to the General Supplemental Fund during the FY 2012-2013 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows:

  1. The total maximum transfers from the General Basic Fund to the Ambulance Fund for the fiscal year beginning July 1, 2012 shall not exceed $12,500; the General Basic Fund to the General Supplement Fund for the fiscal year beginning July 1, 2012 shall not exceed $850,000.
  2. The amount of any transfer shall not exceed available fund balances in the transferring fund.
  3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers.

PASSED, APPROVED, and adopted this 19thday of June, 2012 the vote thereon being as follows:

AYES:  /ss/ Rick Holthaus, Chairman, Virgil M. Pickar, Jr., Tim Zoll, John Andersen, Jason Byrne.  NAYS:  NONE.  ATTEST:  Joan E. Knoll, County Auditor

                                                                                                                                               

Motion by Byrne, Seconded by Zoll to approve Resolution for Interfund Operating Transfers.  Roll Call:  All Ayes.  Motion Carried.  RESOLUTION 06-19-12-27

RESOLUTION FOR INTERFUND OPERATING TRANSFER.  WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Secondary Road Fund during the FY 2012-2013 budget year, and

WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and

NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows:

1.  The total maximum transfers from the Rural Services Basic Fund to the Secondary Road Fund for the fiscal year beginning July 1, 2012 shall not exceed $1,457,022.00.

  1. The amount of any transfer shall not exceed available fund balances in the transferring fund.
  2. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers.

PASSED, APPROVED, and adopted this 19th day of June, 2012 the vote thereon being as follows: AYES:            /ss/ Rick Holthaus, Chairman, Virgil M. Pickar, Jr., Tim Zoll, John Andersen, Jason Byrne.  NAYS:  NONE.  ATTEST:  Joan E. Knoll, County Auditor

 

Motion by Andersen, Seconded by Byrne to approve FY 2012-2013 Appropriations Resolution.  Roll Call:  All Ayes. Motion Carried. RESOLUTION NO. 06-19-12-28

APPROPRIATIONS RESOLUTION.  WHEREAS, it is desired to make appropriations for all officers and departments for the fiscal year beginning July 1, 2012, in accordance with Section331.434, Subsection 6, Code of Iowa. NOW THEREFORE, BE IT RESOLVED by the Chickasaw County Board of Supervisors of Chickasaw County, Iowa, as follows: Section 1.  The amounts itemized by fund and by department or office is hereby appropriated as per adopted budget.  Section 2.  Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute authorization for the department or officer to make expenditures or incur obligations from the itemized fund, effective July 1, 2012. Section 3.  In accordance with Section 331.4371, Code of Iowa, no department or officers shall expend or contract to expend any money or incur any liability, or enter into any contract which by its terms involves the expenditures of money for any purpose in excess of the amounts appropriated pursuant to this Resolution.  Section 4.  If at any time during the 2012/2013 budget year the Auditor ascertains that the available resource of a fund that year will be less than said funds total appropriation, the Auditor shall immediately so inform the Board of Supervisors and recommend appropriate corrective action. Section 5.  The Auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which account shall indicate the amount of the appropriation, the amount charged thereto, and the encumbered balance.  The Auditor shall report the status of such accounts to the applicable departments and officers monthly or quarterly during the fiscal year 2012/2013. Section 6.  All appropriations authorized pursuant to this Resolution lapse at the close of business on June 30, 2013. PASSED, APPROVED, AND ADOPTED this 19th day of June, 2012, the vote thereon being as follows:

AYES:  /ss/ Rick Holthaus, Chairman, Virgil M. Pickar, Jr., Tim Zoll, John Andersen, Jason Byrne.  NAYS:  NONE.  ATTEST:  Joan E. Knoll, County Auditor

2012-2013 DEPARTMENT BUDGET APPROPRIATIONS ALLOWED

BOARD OF SUPERVISORS:                          $   200,830.00

AUDITOR/ELECTIONS:                                 $   319,163.00

TREASURER:                                                 $    308,246.00

COUNTY ATTORNEY:                                  $    249,314.00

SHERIFF:                                                         $ 1,130,230.00

RECORDER:                                                   $    130,632.00

SECONDARY ROAD:                                     $ 5,225,105.00                          

VETERANS AFFAIRS:                                    $      41,675.00

CONSERVATION:                                           $    414,414.00

PUBLIC HEALTH & HOME CARE                 $ 1,222,252.00

       SERVICES:

DEPT. OF HUMAN SERVICES:                     $       13,025.00

CARE FACILITY:                                           $       53,956.00

STATE DHS:                                                   $       15,250.00

MEDICAL EXAMINERS:                               $        32,950.00

COUNTY ASSISTANCE:                               $        67,819.00

CLERK OF COURT:                                      $        72,050.00

SANITATION:                                               $      112,183.00

LIBRARIES:                                                   $        95,231.00

AMBULANCE:                                               $        25,000.00

SPF-SIG                                                          $        53,000.00

LAW ENFORCEMENT BLDG. (JAIL)          :$        29,875.00

COMMUNITY SERVICES BLDG:                 $         36,892.00

OLD VET BUILDING:                                   $           1,475.00

TOWNSHIP CLERK/TRUSTEES:                 $            5,125.00

GENERAL SERVICES:                                  $        536,665.00

DATA PROCESSING:                                   $        215,861.00

HAZ MAT WASTE:                                      $            6,220.00 

FAIR & 4-H:                                                   $         18,750.00

SANITARY LANDFILL:                                $         35,900.00          

ASSESSOR:                                                    $        748,960.00

UNEMPLOYMENT:                                      $            1,000.00

DOMESTIC ANIMAL:                                   $            1,500.00

COUNTY MENTAL HEALTH:                      $      1,306,364.00

MH-DD BLDG:                                              $             3,465.00 

CHICK – MITCH:                                           $         465,291.00

CONSERVATION ENHANCEMENT:            $           20,000.00       

EMER. MGEMENT COMMISSION:               $            53,087.00

E-911:                                                               $         105,615.00

COUNTY E-911 DATA BASE:                       $              7,322.00

RECORDER’S SURCHARGE                        $              5,000.00

RECYCLING:                                                 $            18,991.00

CIVIL SERVICES COMMISSION                 $                 600.00

LAND USE:                                                   $             28,064.00

SAUDE:                                                         $               1,100.00

SCHROEDER STEWARDSHIP                     $                  600.00

K-9 UNIT                                                        $             16,465.00

DARE ACCOUNT:                                          $                 300.00       

NON DEPARTMENTAL:                                $             75,000.00

  BUDGET REQUESTS:

Chickasaw Co. Council on Aging (Bus)                            3,000.00 

Chickasaw County Council on Aging                              5,000.00

Cedar Valley Friends of the Family                                  3,000.00

Northeast Iowa Community Action                                 15,000.00

Chickasaw County Historical Society                               9,500.00

County Betterment (3400)                                                 5,000.00

County Betterment (6320)                                                 5,000.00 

Soil Conservation                                                               9,000.00

Eastern Iowa Tourism                                                           500.00

Chickasaw County Tourism                                             15,000.00

Economic Development                                                     5,000.00

 

Motion by Pickar, Seconded by Byrne to approve employees’ salaries and wages for FY 2012-2013.  Roll Call:  All Ayes. Motion Carried.

 

The Board allowed claims.

 

Received and filed Jendro Sanitation rural recycling collection report for the month of June 2012.

 

The Board received and filed IDNR Manure Management Plan for Prime Feeders (ID # 64673) in Section 35 of Jacksonville Township located at 2671 190th St. New Hampton, IA 50659.

 

Motion by Byrne, Seconded by Zoll to adjourn the meeting at 12:40 P.M.  Roll Call: All Ayes. Motion Carried.

 

 

 

 

 ____________________________________

Rick Holthaus, Chairman

Board of Supervisors

 

ATTEST:

 

 

______________________________________

Joan E. Knoll, Auditor

 

 

 

 

 
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