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Monday, October 07, 2013 - Tuesday, October 08, 2013

COUNTY BOARD MINUTES

 OCTOBER 7 & 8, 2013

 

The Board convened on Monday, October 7, 2013, 2013, with all members present:  Holthaus, Andersen, Byrne, Geerts, and Zoll. The meeting was called to order at 9:15 AM by Chairman Holthaus. Mail was opened and distributed.   Also present were Gene Zimmer as an observer, Assistant County Attorney Mark Huegel, and a members from the media. 

 

Motion by Andersen, Seconded by Geerts to approve agenda for October 7 & 8, 2013.  

 

Motion by Andersen, Seconded by Geerts   to approve board minutes of September 30 & October 1, 2013.   Roll Call:  All Ayes.  Motion Carried.

 

Ken Rasing met with the Board to discuss the hiring of an Environmental Health/E-9ll Secretary. Ken informed the Board that there were 34 applicants and Staci Schutte and he did the interviewing process. The position is a 35 hours per week.   Discussion followed.

 

Motion by Byrne, Seconded by Andersen to acknowledge the hiring of Ginger Rasmussen as the Environmental Health/E-911 Secretary effective October 9, 2013 at the rate of $12.00 per hour and an additional $.50 per hour after the completion of the probationary period.  Roll Call:  Ayes: Geerts, Andersen, Byrne, And Holthaus.  Nays: Zoll. Motion Carried.

 

Mr. Rasing gave the Board an E-911 grant update.  Ken Rasing received an E-911 grant in the amount of $18,970.00 for a telephone tape recording system for the Sheriff’s Department and the balance will be paid out of the E-911 budget.

 

Assistant County Attorney Mark Huegel left at 9:30 AM.

 

Custodian Dave Gorman met with the Board regarding courthouse landscaping.  Proposals were received from Morris Landscaping in the amount of $2,228.50; Reicks Landscaping LLC in the amount of $2,737.50; and C & E Lane, Inc. in the amount of $868.00.  Mr. Lane informed the Board that it would be completed by the 10 to 11 cub scouts and volunteers as a service project.  Each vendor gave an overview presentation.  Lengthy discussion followed.

 

Mr. Gorman met with the Board regarding the restoration of the two oak south entrance doors of the Courthouse.  The Board received a quote from Lil Brick Schoolhouse Lora Schwickerath in the amount of $200.00 per door to strip the old finish off and stain and clear coat to match trim on both sides.

 

Motion by Geerts, Seconded by Andersen  to accept the quote from Lil Brick Schoolhouse Lora Schwickerath in the amount of $200.00 per door to restore the two oak south entrance doors of the Courthouse.  Roll Call:  All Ayes.  Motion Carried.

 

County Engineer Dusten Rolando met with the Board at 10:30 am to discuss road departmental activities. Topics included:  maintenance and service of vehicles; maintenance and blading of gravel roads; crossroad pipes on Cheyenne Avenue; concrete patches over crossroads; crossroad pipe on Vanderbilt and 200th Street; installed loaders scales; replaced faded signs; opening and closing roads; blades out Monday thru Wednesday; edge rut on V46; mowing gravels; bridge repair and maintenance on list; Howard County line HMA project, asphalt all done; some shoulder work remains; utility permits, etc.

 

Motion by Geerts, Seconded by Byrne to approve the permit for Hawkeye REC to place a utility anchor in the county right of way on the north side of 110th Street approximately 4 poles west of Kenwood Avenue.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Geerts, Seconded by Andersen to approve the permit for Butler County REC to place underground cable in the county right of way thru 225th Street approximately 1,000 ft east of Linn Avenue.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Byrne, Seconded by Zoll to approve construction permit for Butler County REC on Mission Avenue between Highway 18 and 260th Street and on Mission Avenue between 240th Street and 250th Street.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Geerts, Seconded by Andersen to approve overhead construction permit for Butler County REC on Mission Avenue from Highway 18 North to 240th Street.  Roll Call:  All Ayes. Motion Carried.

 

Dusten Rolando also discussed with the Board FY 12-13 Secondary Road Transfers.

Discussion followed. The Board deferred action at this time.

 

Supervisor Holthaus updated the Board on the Conservation meeting held on Thursday, October 3, 2013. Topics discussed were the Airport Lake-Shawver Well is going to check the well, Haus Park; Well at Split Rock will cost $2800.00 to check the well; Check on the Price Wildlife Replacement Property on the Iowa Department of Natural Resources (IDNR)’s agenda; No movement on the Troyna Restoration Project-needs new contract language and does not affect payments; Work not completed on the north entrance of the Nature Center.

 

The Board continued the discussion on the Courthouse landscaping.

 

Motion by Andersen to accept the quote from Morris Landscaping in the amount of $2,228.50. Discussion followed.  The motion died for lack of a second.

More discussion followed.  The Board deferred action until Tuesday’s meeting.

 

Motion by Geerts, Seconded by Zoll to approve and authorize Chairman Signature on the HIPAA Business Associate Agreement and Addendum with Midwest Group Benefits, Inc.   Roll Call:  All Ayes. Motion Carried.

 

The Board discussed the five year lease agreement with Pitney Bowes for the postage machine.  The five lease agreement for the postage machine expired and had to be updated. The lease was $204. 90 per month and the new five year lease agreement would be $204.20 per month.

 

Motion by Geerts, Seconded by Zoll to enter into a five year lease agreement with Pitney Bowes for a postage machine at the rate of $204.20 per month.  Roll Call: All Ayes. Motion Carried.

 

The Board reviewed the Letter of understanding for services provided by Hacker, Nelson & Co. PC for the FY 2012-2013 audit.

 

Motion by Andersen,  Seconded by Geerts to approve and authorize Chairman Signature on the Letter of Understanding for services provided by Hacker, Nelson & Co. PC for the FY 2012-2013 audit.  Roll Call:  All Ayes. Motion Carried.

 

Land Use Administrator Staci Schutte met with Board to review and approve minor subdivision for Kris Montague.

 

Motion by Andersen, Seconded by Byrne to approve and authorize Chairman Signature on the Resolution for the minor subdivision for Kris Montague.  Roll Call:  All Ayes.  Motion Carried.  RESOLUTION 10-07-13-26.  A RESOLUTION APPROVING THE MINOR SUBDIVISION PLAT OF Parcels R & S in Parcel I  in the North Fractional Half of the Northeast Quarter of Section 1, Township 95 NORTH, Range 13 WEST OF THE 5TH P.M., Chickasaw County, Iowa

WHEREAS, ON THE 7th DAY of OCTOBER, 2013 at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa a minor subdivision plat of Parcels R & S in Parcel I in the North Fractional Half of the Northeast Quarter of Section 1, Township 95 North, Range 13 West of the 5th P.M., Chickasaw County, Iowa was presented. WHEREAS, the minor subdivision plat of Parcels R & S in Parcel I in the North Fractional Half of the Northeast Quarter of Section 1, Township 95 North, Range 13 West of the 5th P.M., Chickasaw County has been considered and should be approved.         NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that said Minor Subdivision Plat be approved, accepted and the Chairman is hereby directed to certify this Resolution of Approval. PASSED AND APPROVED on this 7th DAY of OCTOBER, 2013. /ss/ Rick Holthaus, Chairman, Board of Supervisors.  ATTEST: /ss/ Joan E. Knoll, Auditor

 

Motion by Geerts, Seconded by Andersen to adjourn the meeting at 12:20 PM. Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, October 8, 2013, with all members present:  Byrne, Holthaus, Andersen, Geerts, and Zoll.  The meeting was called to order at 9:30 AM by Chairman Holthaus. Mail was opened and distributed.  Also present were Gene Zimmer as an observer and a member from the media.

 

Chief Deputy Marty Hemann met with the Board for a jail update and to discuss the jail inspection report.  The report was in compliance and received a favorable report.

 

Received and filed the jail inspection report.

 

Sheriff Miller informed the Board that the dispatching screening test was given September 14, 2013 and 13 of 15 applicants took the test. Sheriff Miller discussed with the Board the dispatcher position. Sheriff Miller would like to hire two full-time dispatchers at this time to fill a vacancy and due to the upcoming resignation of a full time dispatcher due to relocation of out of state. Also present was Chief Dispatcher Cathy Knutson.

 

Motion by Geerts, Seconded by Andersen to authorize Sheriff Miller and Chief Dispatcher Cathy Knutson to hire two full time dispatchers.  Roll Call:  All Ayes. Motion Carried.

 

Sheriff Miller also gave an informational-only meth lab update. Sheriff Miller informed the Board that with more State and Federal regulations regarding the clean up process on meth labs, Sheriff Miller is planning to send two deputies for training in crime labs. It will be a 40 hour training school.

 

The Board allowed claims.

 

The Board resumed discussing the Courthouse landscaping.

 

Motion by Zoll, Seconded by Geerts to approve Chris Lane proposal in the amount of $868.00 to do the Courthouse landscaping.  It would be service project for the boy scouts.  Roll Call:  Ayes: Zoll, Geerts.  Nays: Andersen, Byrne, Holthaus.  Motion failed.  More discussion. 

 

Motion by Andersen, Seconded by Geerts to postpone the discussion of the Courthouse landscaping until the Spring of 2014.  Roll Call: Ayes: Andersen, Byrne, Zoll, And Geerts. Nays: Holthaus.  Motion Carried.

 

Received and filed Jacksonville Township Receipts and Disbursements annual report for FY 2012-2013.

 

The Board received and filed a Manure Management Plan for Portsmouth Hogs, LLC in Section 32 of Utica Township.

 

Motion by Andersen, Seconded by Zoll to adjourn the meeting at 11:30 AM.  Roll Call: All Ayes. Motion carried.

 

 

 

 

 ____________________________________

Rick Holthaus, Chairman        

Board of Supervisors

 

ATTEST:

 

 

 

_______________________________________

Joan E. Knoll, Auditor

 

 

 

 

 

 
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