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Home :: Board of Supervisors :: Meeting Minutes September 22, 2014
 
Monday, January 20, 2014 - Tuesday, January 21, 2014

COUNTY BOARD MINUTES JANUARY 20 & 21, 2014 The Board convened on Monday, January 20, 2014 at 9:00 AM with all members present: Geerts, Byrne, Holthaus, Andersen and Zoll. The meeting was called to order by Chairman Holthaus. Mail was opened and distributed. At 9:30 AM a member from the media was present. Motion by Byrne, Seconded by Geerts to approve agenda for January 20 & 21, 2014. Roll Call: All Ayes. Motion Carried. Assessor Doug Welton met with the Board to review the Business Property Tax Credit Applications. State law, Chapter 426C Section 426C.3 Claims for credit, requires that the County Assessor remit to the County Auditor with the Assessorís recommendation for allowance or disallowance. If the Assessor recommends disallowance of claim, the Assessor shall submit the reasons for the recommendation, in writing, to the County Auditor. The County Auditor shall forward the claims and recommendations to the Board of Supervisors. The Board shall allow or disallow the claims. State law, Chapter 426C Section 426C.6 Appeals, states: ď1. if the Board of Supervisors disallows a claim for credit under Section 426C.3, subsection 4, the Board of Supervisors shall send written notice, by mail, to the claimant at the claimantís last known address. The notice shall state the reasons for disallowing the claim for the credit. The Board of Supervisors is not required to send notice that a claim for credit is disallowed if the claimant voluntarily withdraws the claim. Any person whose claim is disallowed under the provision of this chapter may appeal from the action of the Board of Supervisors to the district court of the county in which the parcel or property unit is located by giving written notice of such appeal to the County Auditor within twenty days from the date of mailing of notice of such action by the Board of Supervisors. Since this was the first year for the credit, the Assessorís Office mailed out to all eligible applicants and application around the beginning of December 2013 and a reminder in the beginning of January 2014 to the ones that had not applied. Without counting for an exact number, we mailed out around 470 applications the first time and around 100 the second time. The Assessorís Office got all except 64 commercial and 1 industrial application timely filed of the ones mailed. The Assessorís Office received some that have not been timely filed and those are to be applied to the next year and a letter explaining this will be sent to these people by the Assessorís Office. The Board should approve or allow the list of new applications as presented and disallow the one that are recommended for disallowance. The Assessorís Office and Auditorís Office has available a copy of the Business Property Tax Credit Application List which lists the individual parcel. Motion by Andersen, Seconded by Byrne to allow 2013 Business Property Tax Credit applications as submitted by the Assessorís Office to the Auditorís Office. Roll Call: All Ayes. Motion Carried. Motion by Byrne, Seconded by Zoll to disallow four 2013 Business Property Tax Credit applications as submitted by the Assessorís Office to the Auditorís Office. Roll call: All Ayes. Motion Carried. Sheriff Todd Miller met with the Board to discuss to the quotes received for a new patrol vehicle. Also present was Chief Deputy Marty Hemann and Mitch Laures from Vern Laures Auto Center, Inc. Mitch Laures gave the Board an overview of the bidding process and clarification on the patrol vehicle. Motion by Geerts, Seconded by Byrne to approve the quote from Vern Laures Auto Center, Inc. in the amount of $22,995.00 for a new patrol vehicle as per the recommendation of the Sheriff. Roll Call: All Ayes. Motion Carried. Todd Miller also gave a departmental update and the Board reviewed the FY 2014-15 budgets. It was the consensus of the Board to delete one patrol vehicle from the Sheriffís budget for FY 2014-15. County Attorney Pat Wegman met with the Board to review the FY 2014-15 budget. The Board recessed at 12:25 PM and reconvened at 1:30 PM. Also present was a member from the media. The County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included: maintenance and service of vehicles, maintenance of gravel roads; 1-13-14-motograders out scraping ice; 1-14-14-one ways out early, motorgraders; 1-15-14-everything out at 5:30 AM; 1-16-14-everything out pushing back; 1-17-14-everything out at 5:30 AM; cleaning snow at shop; sign repair as needed; closed B57-signing, closures; 1-18-14-one ways out 5:30 AM-1:30 PM; 1-20-14-motorgraders out early; sand delivery today, mixing today salt/sand; Usherís bridge, deck removal; clearing and grubbing continues; budget review; utility permits, Windstream; skid loader specs Feb. 3, 2014. Motion by Zoll, Seconded by Geerts to approve the permit for Hawkeye REC to place overhead power lines and anchors in the county right of way along 150th Street east of Exeter Avenue as per the recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. Motion by Andersen, Seconded by Byrne to approve the permit for Windstream Communications to place buried cable along 130th Street from McCloud Avenue west to LaSalle Avenue as per the recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Zoll to approve the permit for Windstream Communications to place buried cable along Kenwood Avenue from 165th Street to 170th Street as per the recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. Motion by Andersen, Seconded by Byrne to approve the permit for Windstream Communications to place buried cable along Kenwood Avenue from 270th Street to 280th Street as per recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Zoll to approve the permit for Windstream Communications to place buried cable along Odessa Avenue from 240th Street to 225 Street as per recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Byrne to approve the permit for Windstream Communication to place buried cable along Panora Avenue south of Hwy 24 south to 220th Street and along Pembroke Avenue from 220th Street south for 3900 feet. Roll Call: All Ayes. Motion Carried. Motion by Zoll, Seconded by Andersen to approve the permit for the renewal of the Adopt A Highway for 4-H Ionia Rustlers to remove litter along B57 from Durham Avenue east to Fayette Avenue as per the recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. Conservation Director Brian Moore met with the Board to discuss FY 2014-15 budget. Motion by Byrne, Seconded by Zoll to adjourn the meeting at 4:20 PM. Roll Call: All Ayes. Motion Carried. The Board convened on Tuesday, January 21, 2014 at 9:30 AM with all members present: Geerts, Zoll, Holthaus, Byrne and Andersen. The meeting was called to order by Chairman Holthaus. Mail was opened and distributed. At 9:50 AM a member from the public was present. Treasurer Sue Breitbach met with the Board for review and approval of Semi-Annual Report, with discussion following and review of bank balances. Motion by Geerts, Seconded by Zoll to approve Treasurerís semi annual report for December 31, 2013, subject to audit. Roll Call: All Ayes. Motion Carried. Council on Aging ĖBus Representative Gerry Kennedy and Council on Aging Representative Mike Carlin met with the Board to present FY 2014-15 budget funding requests. Discussion followed. The request of $3000.00 for Council on Aging-Bus was received and place on file for consideration with the total context of the FY 2014-15 county budget and the request of $5000.00 for Council on Aging was received and place on file for consideration with the total context of the FY 2014-5 county budget. Motion by Byrne, Seconded by Geerts to acknowledge the hiring of Elizabeth Pickar as a full time homemaker aide at the rate of $9.50 per hour and an increase of $.50 upon the completion of the probationary period as per union contract effective January 15, 2014. Roll Call: Ayes: Geerts, Andersen, Byrnes and Holthaus. Nays: Zoll. Motion Carried. Motion by Byrne, Seconded by Andersen to acknowledge the resignation of Tonia Knighten as part- time on call homemaker aide effective January 9, 2014. Roll Call: All Ayes. Motion Carried. Motion by Zoll, Seconded by Andersen to approve board minutes of January 13-16, 2014. Roll Call: All Ayes. Motion Carried. Received and place on file the First Judicial District Department of Correctional Services Combined Balance Sheet as of June 30, 2013. County Librarians met with the Board to present their FY 2014-15 budget funding request. Those present were Jane McGrane, Ionia Public Library Director, Cathy Humpal, Lawler Public Library Director, Katherine Rich, Fredericksburg Public Library Director, Pat Ipsen, New Hampton Public Library Director, Heather Hackman, Nashua Public Library Director, Marillen Dietz and Lyn Hites Board Members Nashua Public Library and Parveen Karim, Alta Vista Public Library Director. Parveen Karim acted as spokesperson. The request of $104,993.00 was received and placed on file for consideration within the total context of the FY 2014-15 county budget. The Board recessed at 11:45 AM and re-convened at 1:00 PM. At 1:00 PM Chickasaw County Tourism Coordinator/Director Mary Schrandt- Prouty met with the Board to review FY 2014-15 budget. Also present was Jason Speltz. Supervisor Andersen and Mary Schrandt-Prouty presented to the Board a draft agreement between New Horizons Chamber and Chickasaw County for Chickasaw County Tourism. Discussion followed. Budget worksession. The Board received and filed an Annual Update for Steve Wiley-H.P.Wiley Site. (ID# 59391) in Section 25 of New Hampton Township located at 2348 Quinlan Avenue, Fredericksburg, IA 50630. The Board received and filed an Annual Update for C & M Pork, L.L.C. (ID# 67003) in Section 30 of Deerfield Township located at 115th Street, Alta Vista, IA 50603. The Board received and filed an Annual Update for Knapp Finishers-Deerfield Site (ID# 67002) in Section 30 of Deerfield Township located at 115th Street, Alta Vista, IA 50603. The Board received and filed an Annual Update for Seamans Farms, Inc. (ID# 57708) in Section 5 of Richland Township located at 1751 260th Street, Ionia, IA 50645. The Board received and filed an Annual Update for Hadwen Kleiss, Dale & Judy Kleiss, Doug & Lisa Kleiss (ID# 60037) in Section 1 of Dresden Township located at 2626 270th Street, Fredericksburg, IA 50630. Motion by Andersen, Seconded by Geerts to adjourn the meeting at 3:25 PM. Roll Call: All Ayes. Motion Carried. ____________________________________ Rick Holthaus, Chairman Board of Supervisors ATTEST: ____________________________________ Joan E. Knoll, Auditor
 
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