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Thursday, February 5, 2015 - Monday, February 9, 2015

                                                             

 

 

COUNTY BOARD MINUTES

FEBRUARY 2-5, 2015

 

The Board convened on Monday, February 2, 2015 at 9:30 AM with all members present:  Geerts, Carolan, Holthaus, Andersen, and Zoll.  The meeting was called to order by Chairman Holthaus.   Mail was opened and distributed.  Also present were two members from the media.

 

Motion by Andersen, Seconded by Geerts to approve agenda for February 2-5, 2015.   Roll Call: All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Zoll to approve board minutes of January 26 & 27, 2015.   Roll Call:  All Ayes.  Motion Carried.

 

Custodian Dave Gorman met with the Board to discuss the Courthouse elevator. Dave Gorman informed the Board that the motor that operates the door-opening and closing mechanism is in the process of going out and the technician said it would either cost approximately $2,000.00 to install a replacement motor or we could chose to update the elevator with a new kind of motor with new electronics at a cost of approximately $3,700.00.  Discussion followed.  It was the consensus of the Board that Dave Gorman contact the vendor for more details and update the Board at the next meeting.

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel roads; 1-26-15 one ways out at 7:00 AM until  Noon; 4 brushing crews out in various areas all week; $205 excavator and #85 boom mower out brushing; 1-28-15 one one-way out around New Hampton at 7:15; serviced Conservation Van; 2-1-15 one ways out at 5:15 AM; 201-15 motorgraders out at 5:15 AM-4:45 PM; 2-2-15 motorgraders out at 5:00 AM, 5:30 AM; 2-2-15 one ways out at 5:00 AM, 5:30 AM; maps of bridges, repair list; bridge project, B22, Preliminary information, County Engineers focus group meetings in Ames; ICPA conference Wednesday-Friday in Des Moines this week; etc.

 

At 11:00 AM the Board of Supervisors held a joint meeting with Floyd County Supervisors to discuss preparing plans for long-term management, adaptive management and financial assurance for the Beaver Creek watershed project. Present were Floyd County Supervisors Doug Kamm, Mark Kuhn, and Roy Schwickerath, County Floyd County Auditor Gloria Carr.  Present for Chickasaw County were Supervisors Rick Holthaus, Steve Geerts, Tim Zoll, John Andersen, and Dan Carolan,  and Auditor Joan Knoll.  Other attendees included County Engineer Dusten Rolando, Land Use Administrator Staci Schutte, NRCS representative Dennis Sande, SHE-Yaggy representatives Bob Larget and Monte Appelgate, North Iowa Area Council of Governments (NIACOG) representatives Chris Diggins and Jennifer Biler. Introductions were made.  Supervisor Kamm brought all attendees up to date on current situation with respect to the Beaver Creek watershed project that is a part of the Upper Cedar Watershed Management Authority. Supervisor Kamm pointed out that the Authority had obtained $1.6 million in HUD funds from the 2008 flooding for building six structures, five in Chickasaw County and one in Floyd County.  NIACOG Local Assistance Director Chris Diggins informed the Board that because HUD funding is used, certain processes need to be followed, such as the procurement of professional engineering services, conducting an environmental review and obtaining easements.  Since this funding is disaster funding, they require a 5 year federal funding identity.  A draft of the Iowa Community Development Block Grant Program Disaster Recovery Watershed Management Program Easement will be provided and should be reviewed by the County Attorneys.

Monte Applegate, SHE Architect, provided a Corp of Engineerís checklist with the requirements in order to obtain permits before proceedings with construction on the six sites.  The checklist is almost complete and he is awaiting sample documents from the Corp of Engineerís and planning commitments between the two counties in order to satisfy the maintenance and monitoring requirements. Floyd/Chickasaw County Engineer Dusten Rolando has agreed to do the monitoring of the sites once constructed.  Assistance from the Conservation Department may also be needed to identify weed species along with the NRCS staff.  Robert Larget, SHE Design Engineer, explained the design of the structures and how they will function.  Applegate and Diggins asked that the County Attorneyís office be involved when more information becomes available to assist in developing and reviewing plans for maintenance monitoring, long-term management, adaptive management, and financial assurances.  Mr. Diggins informed the Board of the urgency of taking action in the near future to meet the timeline requirements on which HUD is operating.  As explained by Supervisor Kuhn, the various structures need to be completed by October 515, 2015 and the plans need to be in place for the time period following the construction of the structures to meet HUDís requirements

 

The Board recessed at 12:15 PM and reconvened at 1:15 PM

 

Budget Worksession.

 

Received and filed in the Auditorís Office an annual update plan for HMCI Inc-Hadwen Kleiss, Dale & Judy Kleiss, Dough & Lisa Kleiss (ID # 60037) in Section 1 of Fredericksburg Township located at 2626 270th Street, Fredericksburg, Iowa 50630.

 

Motion by Geerts, Seconded by Andersen to adjourn the meeting at 3:30 PM.  Roll Call: All Ayes. Motion Carried.

 

The Board convened on Tuesday, February 3, 2015 at 9:30 AM with all members present:  Geerts, Zoll, Holthaus, Carolan, and Andersen.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.   

 

Custodian Dave Gorman met with the Board for an update on the elevator at the Courthouse.  After talking to the elevator technician, parts are available for the replacement motor or the new motor and electronics.  It would take about 2 to 3 days.  The replacement motor in the amount of $2,000.00 includes parts and labor and the new motor and electronics in the amount of $3,700.00 also includes parts and labor.  It was the consensus of the Board that Dave Gorman continues to monitor the elevatorís performance regarding the door opening/closing motor, as recommended by the elevator technician.  If the motor begins to fail, Dave Gorman was instructed by the Board to go with the new motor and electronics in the amount of $3,700.00.

 

Supervisor Holthaus discussed the Board the farm bill options on county owned farm property.  Discussion followed.  Supervisor Andersen and Holthaus will contact the USDA.

 

Conservation Director Brian Moore met with the Board to discuss conservation department budget.  Also present were Conservation Board Members Tom Soenen and Bill Raine.

 

Mr. Moore informed the Board that the Conservation Board deferred action on the Board meeting change of time until the March meeting.  Mr. Moore also informed the Board that the Conservation Board members will be paid twice a year in December and June for mileage reimbursement.  Brian Moore informed the Board that the host camper at Split Rock advertisement was approved and the site setup will begin in May of 2015.  Applications will be due April 30, 2015 at 4:30 PM and that the applications can be picked up at the Conservation Department or the Auditorís Office. A list of duties will be provided for all applicants.  Brian Moore will have the County Attorneyís office review the contract.  Mr. Moore also informed the Board that the Conservation Department staff to put some specific brands in the specifications for the fixtures, toilets, sinks etc for the Airport Lake Shower House project.   Mr. Moore informed the Board that Dave Lehmkuhl with Lehmkuhl Forestry of Ridgeway, IA was hired for a crop tree release on Wapsi Junction, and the project will be completed by February, 2015.  Brian Moore informed the Board that Rod Hanawalt will be cleaning up the fallen trees in Jenn Timber, and Mr. Hanawalt plans to have the project complete by Spring. Conservation Board member Tom Soenen discussed with the Board the FY 2016 conservation board employee salaries.  Mr. Soenen informed the Board that the Conservation Board and staff did a 13 county comparison of the number of staff, areas, and number of acres to maintain, job descriptions with other counties and other county departments and would like the Board of Supervisors to increase the Conservation Department staff pay by the 3% plus an additional $5,000.00 one time adjustment for each of the employees in the Conservation Department.  The Board will review the materials.

 

Budget worksession.

 

Motion by Geerts, Seconded by Andersen to adjourn the meeting at 12:10 PM.  Roll Call: All Ayes. Motion Carried.

 

A department head meeting was held on Wednesday, February 4, 2015 at 9:00 AM at the Community Services Building. In addition to Supervisors Holthaus, Carolan, Geerts, and Andersen, the department heads in attendance included Doug Welton, Kathy Babcock, Sue Breitbach, Cindy Messersmith, Todd Miller, Marty Hemann, Staci Schutte, Ken Rasing, Brian Moore, Bobbi Jo OíDonnell, Joan Knoll and a member from the media. 

 

The Board reconvened at the Courthouse in the Board Room at 10:15 AM

 

Budget Worksession.

 

Motion by Andersen, Seconded by Carolan to adjourn the meeting at 12:10 PM.  Roll Call: All Ayes. Motion Carried.

 

At 1:00 PM Emergency Preparedness Table Top Exercise was conducted at the Community Services Building.  Jeff Guiether was the facilitator for the Operation Contagion Chickasaw County Healthcare Preparedness Coalition presentation.

 

The Board convened on Thursday, February 5, 2015 at 9:30 AM with all members present:  Geerts, Zoll, Holthaus, Carolan, and Andersen.  The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.   

 

Paul Greufe met with the Board to address concerns on the Chickasaw County handbook.  Mr. Greufe will make the language changes for the Boardís review.

 

Paul Greufe with PJ Greufe & Associates met with the Board for an update on Human Resources.  Paul Greufe has completed 5 of the 7 of the List of Priorities (High Priority) from the Human Resources audit report that was discussed at the August 19, 2013 meeting.  Paul Greufe will continue to meet with department heads and work on the List of Priorities (Medium Priority and Priority).  Mr. Greufe will continue to update the Board on the progress of the List of Priorities.

 

Motion by Andersen, Seconded by Geerts to enter into a one year contract (April 1, 2015- March 31, 2016) for Human Resources Consulting Services with Paul Greufe of PJ Greufe & Associates at $1,500.00 per month for a total cost of $18,000.  Roll Call:  All Ayes.  Motion Carried.

 

Motion by Carolan, Seconded by Andersen to adjourn the meeting at 12:30PM.  Roll Call: All Ayes. Motion Carried.

 

 

 

 

 

 

 

 

 

 

 

 ____________________________________

Rick Holthaus, Chairman                                                                                        

Board of Supervisors

 

ATTEST:

 

 

 

 

_______________________________________

Joan E. Knoll, Auditor

 

 

 

 

 

 

 
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