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Monday, December 28, 2015 - Wednesday, December 30, 2015

                                                             

 

 

COUNTY BOARD MINUTES

DECEMBER 28, 29, & 30, 2015

 

The Board convened on Monday, December 28, 2015 at 9:30 AM with all members present: Carolan, Holthaus, Geerts, Zoll, and Andersen.   The meeting was called to order by Chairman Holthaus.   Mail was opened and distributed.  Also present was a member from the media.

 

Motion by Zoll, Seconded by Carolan to approve agenda for December 28 & 29, 2015 with the postponement of Tuesday December 29, 2015 agenda moved to Wednesday, December 30, 2015 due to weather conditions.   Roll Call:  All Ayes.  Motion Carried.

 

Motion by Andersen, Seconded by Zoll to approve board minutes of December 21 & 22, 2015. Roll Call:  All Ayes.   Motion Carried.

 

Deputy Assessor Ray Armel, Assistant County Attorney Mark Huegel, and Treasurer Sue Breitbach met with the Board to discuss the tax certificate and redemption for the property located in Bradford Township. 

 

The County Engineer Dusten Rolando met with the Board to discuss road departmental activities.  Topics included:  maintenance and service of vehicles; maintenance of gravel; brushing in various areas; culvert repair 230th, dead end, temporary fix; mix salt/sand today; putting chains on tires today; 12-24-15 5-one ways out at 5:00 AM., back in 11:00 AM.; 12-25-15 7-one ways out at 5:00 AM., back in at 10:30 AM.; 12-26-15 5 one-ways out at 9:00 AM.; back in at 11:00 AM; spot blading in various locations; snow fence are basically up, couple spots remain; culvert design, day labor projects; on call snow coming today; budget amendment FY 16 today; FY 17 budget review; mechanic offered job, approving today; etc.

 

Motion by Andersen, Seconded by Carolan to approve the IDOT FY 16 budget amendment as per the recommendation of the County Engineer and authorize Chairman Signature.  Roll Call:  All Ayes. Motion Carried.

 

Motion by Geerts, Seconded by Andersen to approve the hiring of Andrew Duff as mechanic per union contract effective January 11, 2015 and as per the recommendation of the County Engineer.  Roll Call:  All Ayes.  Motion Carried.

 

Received and filed in the Auditorís Office Iowa Northland Regional Council of Governments Independent Auditorís Reports Basic Financial Statements Required Supplementary Information Supplement Information Schedule of Findings ending June 30, 2015.

 

Motion by Andersen, Seconded by Carolan to open the public hearing at 11:02 AM for the amendment to the county budget for FY 2015-2016. Roll Call:  All Ayes. Motion Carried.   Also present was County Engineer Dusten Rolando,

 

No written or verbal comments from the public.

 

Motion by Geerts, Seconded by Andersen to close the public hearing at 11:05AM. Roll Call:  All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Geerts to adopt and authorize Chairman Signature on the FY 2015-2016 County Budget Amendment.  Roll Call: All Ayes. Motion Carried.

 

Motion by Andersen, Seconded by Geerts to approve Resolution to amend departmental Appropriations.  Roll Call:  All Ayes.  Motion Carried.  RESOLUTION TO AMEND DEPARTMENTAL APPROPRIATIONS RESOLUTION NO.  12-28-15-46 WHEREAS,  the Board of Supervisors approved a Departmental Appropriations on June 22, 2015 for all departments of the fiscal year beginning July 1, 2015 in accordance with Section 331.434, Subsection 6, Code of Iowa, and WHEREAS, the appropriations approved on June 22, 2015 are hereby amended in accordance with the attached sheet for the following reasons:  Board of Supervisors: Increase in the amount of $13,524.00; Elections: Increase in the amount of $29,713.00; Dept. Human Services Bldg: Increase in the amount of $5,616.00; Conservation: Increase in the amount of $16,374.00; Jail Facility: Increase in the amount of $39,500.00; Community Services Bldg: Increase in the amount of $1,353.00; Secondary Road Dept.: Increase in the amount of $548,000.00;  and County Assistance: Increase in the amount of $7,800.00 with no increase in current fiscal year taxes. PASSED, APPROVED, AND ADOPTED THIS 28th day of December, 2015. Ayes: /ss/ Rick Holthaus, John Andersen, Dan Carolan, Steve Geerts, and Tim Zoll.  ATTEST: /ss/ Joan E. Knoll, Auditor.

DEPARTMENT                       BEFORE                     INCREASE/                         AFTER

                                              AMENDMENT              DECREASE                   AMENDMENT

Board of Supervisors            $   211,313.00                      $ 13,524.00                      $ 224,837.00

Auditor/Elections                  $   343,180.00                      $ 29,713.00                      $ 372,893.00

Dept. of Human Serv.           $     10,158.00                      $     5,616.00                     $    15,774.00

Conservation                         $   568,879.00                      $ 16,374.00                      $ 585,253.00

Jail Facility                            $    63,275.00                      $   39,500.00                      $ 102,775.00

Community Serv. Bldg.         $    60,146.00                      $     1,353.00                     $    61,499.00

Secondary Road                     $5,098,953.00                     $ 548,000.00                     $5,646,953.00

County Assistance                 $     59,202.00                     $     7,800.00                      $     67,002.00

 

SERVICE AREA:

Public Safety & Legal Serv.   $2,176,548.00                    $     39,000.00                   $2,216,048.00

Physical Hlth & Social           $1,694,881.00                     $     14,769.00                   $1,709,650.00

   Services

Co. Environment &                $   781,674.00                     $        4,460.00                  $   786,134.00         

   Education

Roads & Transportation         $4,936,921.00                      $    548,000.00                 $5,484,921.00

Government Serv. to              $ 466,823.00                       $       29,713.00                $   496,536.00

  Residents

Administration                       $1,625,058.00                      $        13,524.00               $1,638,582.00

Capital Projects                      $   294,985.00                      $        11,914.00               $   306,899.00

 

Motion by Zoll, Seconded by Carolan to approve the resolution for Interfund Operating Transfer for FY 2015-2016.  Roll Call:  All Ayes. Motion Carried.  RESOLUTION NO. 12-28-15-17 RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the County Property Improvements Fund  during the FY 2015-2016 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the General Basic Fund to the County Property Improvements Fund for the fiscal year beginning July 1, 2015 shall not exceed $75,000.  2.  The amount of any transfer shall not exceed available fund balances in the transferring fund. 3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 28th day of December, 2015 the vote thereon being as follows:   Ayes: /ss/ Rick Holthaus, John Andersen, Dan Carolan, Steve Geerts, and Tim Zoll.  ATTEST: /ss/ Joan E. Knoll, Auditor.

 

Motion by Geerts, Seconded by Andersen to approve the resolution for Interfund Operating Transfer for FY 2015-2016.  Roll Call:  All Ayes. Motion Carried.  RESOLUTION NO.  12-28-15-48 RESOLUTION FOR INTERFUND OPERATING WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Capital Projects Fund  during the FY 2015-2016 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.  The total maximum transfers from the General Basic Fund to the Capital Projects Fund for the fiscal year beginning July 1, 2015 shall not exceed $100,000. 2.  The amount of any transfer shall not exceed available fund balances in the transferring fund. 3.  The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers.

PASSED, APPROVED, and adopted this 28th day of December, 2015 the vote thereon being as follows: Ayes: /ss/ Rick Holthaus, John Andersen, Dan Carolan, Steve Geerts, and Tim Zoll.  ATTEST: /ss/ Joan E. Knoll, Auditor.

 

County Attorney Pat Wegman met with the Board to review FY 2016-2017 budget.

 

Motion by Geerts, Seconded by Andersen to adjourn the meeting at 11:57 AM. Roll Call:  All Ayes.   Motion Carried.

 

The Board convened on Wednesday, December 30, 2015 at 9:30 AM with all members present: Carolan, Holthaus, Geerts, Zoll, and Andersen.   The meeting was called to order by Chairman Holthaus.   Mail was opened and distributed.  Also present was a member from the media.

 

Chickasaw County Youth Coordinator Jane Juchems and Chickasaw County Ag Extension Office Manager Sarah Merrifield met with the Board to present FY 2016-2017 budget request for $7,000.00 for the 4-H achievement show and $18,000.00 for the Big Four Fair.  The request will be considered within the context of the total county budget. Discussion followed.

 

Steve Lynch met with the Board to present the Compensation Board recommendations for the elected officials for FY16-17. Steve Lynch reviewed with the Board the Compensation Board recommendations.   Discussion followed.

 

Motion by Andersen to accept the Compensation Boardís recommendation. Motion died for lack of second.

 

Motion by Geerts, Seconded by Andersen to reduce the Compensation Board recommendations for the Sheriff, Auditor, Treasurer and Recorder from 3.50 percent to 3.00 percent and Attorney from 3.00 percent to 2.5 percent.  The original motion was amended by Zoll, Seconded by Carolan to reduce the Compensation Board recommendations for the Sheriff, Auditor, Treasurer, Recorder from 3.50 percent to 1.75 percent and Attorney from 3.00 percent to 1.50 percent.  Roll Call:  Ayes.  Zoll and Carolan.  Nays: Andersen, Geerts and Holthaus.  Amendment failed.  The original motion by Geerts, Seconded by Andersen to reduce the Compensation Board recommendations for the Sheriff, Auditor, Treasurer and Recorder from 3.50 percent to 3.00 percent and Attorney from 3.00 percent to 2.5 percent.   Roll Call:  Ayes: Geerts, Andersen and Holthaus.  Nays: Zoll and Carolan.  Motion Carried.

 

The Board acted on the Compensation Boardís recommendation for the Board of Supervisors.

 

Motion by Geerts, Seconded by Andersen to reduce the Compensation Boardís recommendation for the Board of Supervisors from 5.00 percent to 3.50 percent.  The original motion was amended by Zoll, Seconded by Carolan to reduce the Compensation Boardís recommendation for the Board of Supervisors from 5.00 percent to 2.50 percent.  Roll Call: Ayes: Zoll and Carolan.  Nays: Geerts, Andersen and Holthaus.  Amendment failed.  The original motion by Geerts, Seconded by Andersen to reduce the Compensation Boardís recommendation for the Board of Supervisors from 5.00 percent to 3.50 percent.   Roll Call:  Ayes: Geerts, Andersen and Holthaus.  Nays: Zoll and Carolan.  Motion Carried.

 

Member from the media left at 11:00 AM.

 

County Engineer Dusten Rolando met with the Board to review FY 2016-17 budget.

 

The Board recessed at 12:15 PM and reconvened at 1:15 PM.

 

Auditor Joan Knoll met with the Board to review budgets.

 

The Board allowed claims.

 

Motion by Carolan, Seconded by Zoll to adjourn the meeting at 2:25 PM. Roll Call:  All Ayes.   Motion Carried.

 

 

 

 

_____________________________________

Rick Holthaus, Chairman       

Board of Supervisors

 

ATTEST:

 

 

 

 

______________________________________

Joan E. Knoll, Auditor

 

 
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